Speaker Guide

We are excited to welcome you as a speaker for AI_dev: Open Source GenAI & ML Summit Europe, held from 28-29 August in Amsterdam, Netherlands.

Please click through the tabs on this page to access information.

• Speaker Registration Deadline: Monday, 23 June. You should have received registration information in your speaker notification email. Please email cfp@linuxfoundation.org if you need this information sent to you again.
• Additional AV Request Deadline: Monday, 28 July
• Sched Presentation Upload Deadline: Wednesday, 27 August
• Event Dates: Thursday, 28 August – Friday, 29 August

To confirm you will be presenting, please register as a speaker by Monday, 23 June using the details you received in your notification email. If you are not registered by Monday, 23 June, there is a possibility that your speaking slot will be replaced by one on our waiting list, so please do so promptly. 

NOTES: 

• All speakers receive complimentary registration, and any co-speakers or panelists can register using the same details provided above.

If you require a visa letter, please register for the event and then complete the visa letter request here.

If you are applying for travel funding and have not submitted your request, please do so as soon as possible. The deadline for travel funding applications is 7 July. You can access the form here.

*Note that talk acceptance does not guarantee travel funding. 

This year’s event will take place at the RAI Amsterdam Convention Centre in Amsterdam, Netherlands.

Please visit our Venue & Travel page for room block information and hotels in the area. Please note, rooms will most likely sell out in advance of the room block close dates listed. We encourage you to book early to secure a room at the conference rate. 

The full schedule will be announced on Tuesday, 3 June, and posted on our website using sched.com. You will receive an email directly from sched.com asking you to create your account; please make sure to upload your bio and photo.

If you have a conflict with the timing of your talk or find that it conflicts with the content of another presentation, or are having problems uploading your bio and photo, please contact cfp@linuxfoundation.org.

Please note the following technical requirements:

• All speakers must supply their computers and adapters to use during their talk.
• Presentation slides should be formatted in 16:9. 
• The room will include a screen, projector, and (2) microphones. 
• If you require any additional AV, please email cfp@linuxfoundation.org with those needs by Monday, 28 July. The Linux Foundation will make every effort to accommodate other AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session. The deadline for presentations is Wednesday, 27 August.

To upload slides:

• Log into your speaker profile through Sched.com 
• On the top of the page, click “Manage and Promote Your Session”
• Click “Add Presentation”
• Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
• Click “Upload” and your slides will automatically be saved

An optional Powerpoint template is available for download here.

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging. 

Please read, and abide, by our code of conduct, which you can find here. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.

If you have any other speaker or schedule-related questions, please get in touch with us at cfp@linuxfoundation.org.