General
What is the format of O3DECon 2021 and when will it take place?
O3DECon 2021 is a hybrid event that will take place in person with a virtual component from October 11-12. The event will deliver in-person AND online content.
What is a hybrid event and how can I attend?
Our hybrid event is an in-person event with a virtual component for those that cannot attend in person. We will take all necessary precautions to ensure the safety of those who attend the event in person.
In-person passes include access to all workshops and breakout sessions. All in-person registrations also receive virtual event platform access.
Virtual all-access passes include access to the online event experience only.
For more information and pricing, visit the Register page.
What time zone will the event be in?
Live content will be held in the Pacific Daylight Time (PDT), UTC -7 time zone.
Where do I pick up my name badge?
Make sure you bring your registration confirmation with you when you pick up your badge. The event will take place at JW Marriott Live. Badge pick-up is located on in the Platinum Ballroom Foyer.
Registration hours are found on the schedule.
Name badges must be worn at all times and cannot be shared with other attendees.
What is the recommended attire?
Yes! All workshops and sessions will be recorded and uploaded to the O3D Foundation YouTube channel post-event so they are freely accessible to anyone, anywhere.
How do I access a speaker’s slides after the conference?
Any session slides provided by speakers will be added to the event schedule as they are received. While we encourage all speakers to share their slides, there may be instances where slides are not made available.
Do I need to sign up for breakout sessions?
To help us gauge the popularity of sessions, make final room assignments, and prevent overcrowding, we are asking everyone to take a moment to build your personal schedule via Sched. The more participation we have among pre-event schedule builders, the less chance session rooms will be standing room only.
To get started, please head to the schedule site and sign-up or log in if you already have an account. After logging in, peruse the schedule and when you see a session you’re interested in, simply click on the white circle next to the title. This will automatically add the session to your own personal schedule.
Lastly, for easy access back to your schedule, bookmark or add the mobile agenda to your phone home screen with this link. Please note, selecting a session in Sched does not guarantee you a seat in a breakout session.
Registration
How can I register for the event?
Information on registering can be found on our Register page.
What is the cost of the event?
Information on registering can be found on our Register page.
Can I register onsite?
Yes – Registration information and current onsite guidelines can be found on our Register page.
Where do I get my speaker access code?
You should have received a registration link in your acceptance email. If you did not, please email O3DECon@linuxfoundation.org for more details.
Where do I get my sponsor access code?
A registration link was shared in an email to your company’s sponsorship contact. Please speak to your company’s sponsorship contact if you need to register as a Sponsor. For further questions, please email O3DECon@linuxfoundation.org.
Are there media passes available?
If you are a member of the media interested in attending the conference and have not received a complimentary access code to attend, please O3DECon@linuxfoundation.org.
Is there a discount for groups or attendees from non-profit organizations?
If you have a group of 5 or more people, you can receive a 10% discount on all passes. All pass types must be the same and all registrations must be processed under one group registration and paid for by the same credit card. To create a group, select “Add Another Person” at the bottom of the registration form. When 5 or more people are added, the 10% discount will be applied automatically. Please contact O3DECon@linuxfoundation.org for questions.
Professionals who work at a tax-exempt organization as defined by the IRS may receive a 20% discount on the applicable, full-event registration rate. Please email O3DECon@linuxfoundation.org for a discount code. This discount may not be combined with any additional discounts. Professions must submit proof of employment as a tax-exempt organization before receiving the discount.
Who can I contact about questions or problems regarding my registration?
Please email O3DECon@linuxfoundation.org for registration assistance.
What are the cancellation, refund, and substitution policies?
Our registration policies can be found on our Register page.
Is there day passes available?
There are no day passes available. Visit our Register page for specific pass information.
I can’t / don’t want to use my credit card for registration. What should I do?
If you are unable to pay by credit card, please email O3DECon@linuxfoundation.org with the conference name you are interested in attending and request to be invoiced for registration.
Are there scholarships available?
Yes! Please visit the Scholarships page for information on how to qualify and apply.
I need a visa letter to attend this event. How do I request one?
For information about visa invitation letters, or to request one, visit the Visa Letter Request page.
Is registration for Linux Foundation Events GDPR compliant?
Yes. If you would like to request that your data be removed from The Linux Foundation event registration system, please email gdpr@linuxfoundation.org. If you have questions about GDPR, you can reach us at privacy@linuxfoundation.org.
Health + Safety
What are your Health + Safety Guidelines and Protocols for the event?
Information on current onsite health and safety protocols can be found on our Health + Safety page.
Sponsors
I have questions regarding exhibit sales and sponsorships. Who should I contact?
For information regarding event sponsorship, please email O3DECon@linuxfoundation.org.
Diversity + Inclusion
Will there be a nursing room at the conference?
Yes. For location information, please check with registration or information desk staff onsite. If you need a refrigerator, please email O3DECon@linuxfoundation.org prior to the conference to make arrangements.
Will child care be provided?
Due to local COVID restrictions, we, unfortunately, cannot offer child care services at this event. We can, however, provide a list of local childcare providers. We apologize for this disruption to our normal event plans. We will be making this service available as soon as we can for future events.
What is the policy on animals at the event?
Service animals are permitted.
Is the venue ADA accessible?
Yes. If you need assistance onsite locating an elevator or have other questions about accessibility, please speak to a member of the Linux Foundation Events Staff at any of the registration or information desks onsite. If you have a question prior to the event, please email O3DECon@linuxfoundation.org.
Where do I find information on scholarships and travel funding?
For information about or to request a scholarship or travel funding, visit the Scholarships page.
Venue + Travel
Will food and beverages be served? What will food service look like at the event?
Food and beverages will be available throughout the event; however, they may look different than previous years as we adhere to new safety measures set and/or recommended by the venue, local municipalities, and the CDC.
To learn more about what we’re doing to keep attendees safe onsite, check out our current guidelines on our Health + Safety page.
What meals are provided with my conference registration?
Morning and afternoon breaks are included with registration and will be available October 11 – 12.
I have a dietary restriction – who should I contact?
In the registration form, you will be able to indicate a dietary restriction or need. You may also email O3DECon@linuxfoundation.org and reasonable efforts will be made to accommodate.
What are the discounted room rates for attendees? Is there a deadline to make a reservation?
For information about conference hotel options, rates, and booking deadlines, visit the Venue + Travel page.
Is parking available? How much and do you validate?
Visit the Venue + Travel page for more detail on parking.
I need to cancel my hotel reservation. What should I do?
Please contact the hotel directly.
I am having an issue booking my reservation at the conference hotel(s). Is there someone at the Linux Foundation that can help?
If the hotel reservation cut-off date has not passed, please contact housing@linuxfoundation.org and a member of our team will be in touch shortly. Please note, rooms will most likely sell out in advance of the room block close dates listed. We encourage you to book early to secure a room at the conference rate. If the conference hotel is sold out, you may need to secure alternate lodging. Visit the Venue + Travel page for alternative hotel options.
Virtual Event
What is the cost for the virtual event and how do I register?
Information on registering can be found on our Register page.
How will the virtual sessions work?
All sessions will take place at the same scheduled times as the in-person event. And of course, all sessions will be recorded and available to attendees on-demand after the event.
What are the system requirements needed to participate in the virtual event?
We are using the AccelEvents virtual event platform, and this is a web-based, HTML5 platform. Chrome is the preferred browser however when using an iPhone or an iPad, Safari may work better.
Live technical assistance will be available within the event platform during the event to help you troubleshoot any issues.
I attend mainly for networking. How is that possible in a virtual event?
We know how invaluable face-to-face networking is at events and we purposefully chose a virtual event platform that we felt most closely replicated the real-world capabilities for attendee networking at an event. Attendees will be able to connect with other in-person and online attendees in 1:1 chats.
How will the Event Code of Conduct be enforced in a virtual environment?
All participants must abide by the O3DECon Code of Conduct (CoC) in a virtual environment just as they will be expected to in person. We will be monitoring language and images throughout the platform to ensure there are no violations of the CoC, and quickly handle any that we might find. If you are being harassed, notice that someone else is being harassed, or have any other concerns relating to harassment, please contact a member of the conference staff immediately:
Deb Giles, Senior Event Manager; dgiles@linuxfoundation.org
