Sponsor Guide

Thanks for being a sponsor at BazelCon 2025.  Below you will find information about your sponsorship deliverables.  If you have questions at any time, please don’t hesitate to reach out to Christie Davis at cdavis@linuxfoundation.org.

We will continue to update this page with information as it becomes available, so please check back frequently!

GENERAL INFORMATION

Location:

• OMNI ATLANTA HOTEL AT CENTENNIAL PARK
  190 Marietta Street NW
  Atlanta, GA 30303
  

Event dates: November 10-11, 2025

Please see our Hotel & Travel page for recommended hotels as well as transportation options.

Sponsor Set-up / Dismantle Times

Subject to change; please check back for updates closer to the event.

• Set-up
  • November 9: TBA
  • November 10: 8:00 am – 9:00 am
    • Attendees will be in the space from 8:00 am – 9:00 am, but you are not required to staff your booth during keynotes
• Booth Hours
  • November 10: 10:30 am – 6:30 pm
    • Reception: 5:30 pm – 6:30 pm
  • November 11: 10:30 am – 4:00 pm
• Dismantle
  • November 11: 4:00 pm – 5:00 pm

Registration

Visit this page to register.

• Select “Sponsor” as the registration type
• Enter your discount code on the last page of registration. Email Christie Davis if you need your code resent to you.
• Sponsor registrations are full-event passes with access to keynotes and sessions.

Platinum

October 10: 

• Confirm logo and URL on website / Send SVG or AI files of your all-black and all-white logos (for use on event T-shirt)
• Confirm use of tabletop sponsor space
• Confirm X (previously Twitter) Handle
• Confirm use of lead retrieval

October 17:

• Submit collateral description
• Submit post-event attendee survey question

TBA:

• AV order deadline
• Additional power order deadline
• Hardline internet order deadline

October 24: Register attendees by this date

gold

October 10: 

• Confirm logo and URL on website / Send SVG or AI files of your all-black and all-white logos (for use on event T-shirt)
• Confirm use of tabletop sponsor space
• Confirm X (previously Twitter) Handle
• Confirm use of lead retrieval

October 17:

• Submit collateral description
• Submit post-event attendee survey question

TBA:

• AV order deadline
• Additional power order deadline
• Hardline internet order deadline

October 24: Register attendees by this date

silver

October 10: 

• Confirm logo and URL on website / Send SVG or AI files of your all-black and all-white logos (for use on event T-shirt)
• Confirm use of tabletop sponsor space
• Confirm X (previously Twitter) Handle
• Confirm use of lead retrieval

TBA:

• AV order deadline
• Additional power order deadline
• Hardline internet order deadline

October 24: Register attendees by this date

Platinum Deliverables

Speaking Opportunity: All sponsors receive a 10-minute speaking opportunity. Carolyn Ingalls will reach out with additional information and will be your contact for content.

Reception Signage: Platinum sponsor logos on all food and drink stations and prominently placed signage.

T-shirt: Logos will be placed on shirt along with event branding. Size and placement subject to design and committee approval. Logos will be black or white solid color only

Collateral Distribution: Company’s collateral is prominently displayed on a table near the registration desk. Sponsors may bring one type of collateral. Please bring this to the registration desk during setup and our team will set it out.

Recognition in Opening Session: Sponsors logo will appear on a “thank you to our sponsors” slide during keynote session.

BoF Session: Sponsor logo prominently displayed outside of room. No action required from sponsor.

Post-Event Survey: Opportunity to add 1 pre-approved custom question to the post-event attendee survey. Follow up reporting will be provided with survey results.

Social Media Mention From @BazelBuild Handle: The BazelCon marketing team will create and post the content for social media mentions. Platinum sponsors receive 1 pre-event post and 1 post during the event. No action is required on your part. 

Recognition On Event Website and Event Signage: Sponsors will have their logo displayed on the event website and on in-person event signage.

Conference Attendee Passes: This event is free to attend! To register as a sponsor, please use the below code:

• Register here
• Select “Sponsor” as the ticket type if you would like the sponsor designation on your badge.
• Use the voucher code that was emailed to you. Email Christie Davis if you need your code resent to you.

Table Top Sponsor Space and Lead Retrieval: Sponsors receive a lead retrieval app license and a 10’x10’ footprint, which includes (1) 6ft table, 2 chairs, and power. See the tabletop display section and lead retrieval section below for more detailed information. Sponsors also receive lead retrieval via mobile app that must be used on a personal device.

Post-Event Data Report: Provides event demographics and additional details on event performance.

Email Recognition: Sponsor logo and link in footer of all attendee/marketing emails.

Access to Full List of Opted-In Attendees: With name, title, company, address, email, job function, and industry. The list will be sent out approximately 1 week before the event and approximately 1 week after the event.

Session Recordings: Sponsor recognition slide with logo at the beginning of each video recording. Logo placement in order of sponsorship tier.

GOLD Deliverables

Speaking Opportunity: All sponsors receive a 10-minute speaking opportunity. Carolyn Ingalls will reach out with additional information and will be your contact for content.

T-shirt: Logos will be placed on shirt along with event branding. Size and placement subject to design and committee approval. Logos will be black or white solid color only

Collateral Distribution: Company’s collateral is prominently displayed on a table near the registration desk. Sponsors may bring one type of collateral. Please bring this to the registration desk during setup, and our team will set it out.

Recognition in Opening Session: Sponsor’s logo will appear on a “thank you to our sponsors” slide during keynote session.

BoF Session: Sponsor logo prominently displayed outside of the room. No action required from sponsor.

Post-Event Survey: Opportunity to add 1 pre-approved custom question to the post-event attendee survey. Follow up reporting will be provided with survey results.

Social Media Mention From @BazelBuild Handle: The BazelCon marketing team will create and post the content for social media mentions. Gold sponsors receive 1 pre-event post and 1 post during the event. No action is required on your part. 

Recognition On Event Website and Event Signage: Sponsors will have their logo displayed on the event website and on in-person event signage.

Conference Attendee Passes: This event is free to attend! To register as a sponsor, please use the below code:

• Register here
• Select “Sponsor” as the ticket type if you would like the sponsor designation on your badge.
• Use the voucher code that was emailed to you. Email Christie Davis if you need your code resent to you.

Table Top Sponsor Space and Lead Retrieval: Sponsors receive a lead retrieval app license and a 6’x6’ footprint which includes (1) 6ft table, 2 chairs, and power. See the tabletop display section and lead retrieval section below for more detailed information. Sponsors also receive lead retrieval via mobile app that must be used on a personal device.

Email Recognition: Sponsor logo and link in footer of all attendee/marketing emails.

Access to Full List of Opted-In Attendees: With name, title, company, address, email, job function, and industry. The list will be sent out approximately 1 week after the event.

Session Recordings: Sponsor recognition slide with logo at the beginning of each video recording. Logo placement in order of sponsorship tier.

Post-Event Data Report: Provides event demographics and additional details on event performance.

silver Deliverables

T-shirt: Logos will be placed on shirt along with event branding. Size and placement subject to design and committee approval. Logos will be black or white solid color only

Recognition in Opening Session: Sponsors logo will appear on a “thank you to our sponsors” slide during keynote session.

Social Media Mention From @BazelBuild Handle: The BazelCon marketing team will create and post the content for social media mentions. Silver sponsors receive 1 pre-event post. No action is required on your part. 

Recognition On Event Website and Event Signage: Sponsors will have their logo displayed on the event website and on in-person event signage.

Conference Attendee Passes: This event is free to attend! To register as a sponsor, please use the below code:

• Register here
• Select “Sponsor” as the ticket type if you would like the sponsor designation on your badge.
• Use the voucher code that was emailed to you. Email Christie Davis if you need your code resent to you.

Table Top Sponsor Space and Lead Retrieval: Sponsors receive a lead retrieval app license and a 6’x6’ footprint, which includes (1) 6ft table, 2 chairs, and power. See the tabletop display section and lead retrieval section below for more detailed information. Sponsors also receive lead retrieval via mobile app that must be used on a personal device.

Email Recognition: Sponsor logo and link in footer of all attendee/marketing emails.

Post-Event Data Report: Provides event demographics and additional details on event performance.

Platinum and Gold sponsors receive a 10-minute lightning talk.

Please reach out to Carolyn Ingalls with any questions.

1. Session content must meet CFP requirements and is subject to approval by CNCF and/or the event Program Committee. 
2. Sales and marketing pitches are prohibited.
3. The Linux Foundation is committed to a diverse and inclusive community. To this end, all talks/sessions with more than one speaker are required to include at least one woman or gender non-confirming participant. All-male panels will not be accepted.
4. The Linux Foundation is dedicated to providing a harassment-free experience for participants at all of our events. We encourage all submitters to review our complete Code of Conduct.

Information coming soon!

Platinum sponsors receive a 10ft x 10ft space which includes (1) 6ft draped table, 2 chairs, (1) lead retrieval license, (1) power strip + power drop, and shared conference wifi. 

Gold and Silver sponsors receive a 6ft x 6ft space which includes (1) 6ft draped table, 2 chairs, (1) lead retrieval license, (1) power strip + power drop, and shared conference wifi. 

• Pop-up banners must fit within your booth space
• You may bring your own tablecloth
• Don’t forget power adapters and converters!
• Please reach out with any questions

Sponsors may order additional power, hardline internet, and AV. See below for more details.

ADDITIONAL AV EQUIPMENT

Information coming soon!

HARD-WIRED INTERNET

Information coming soon!

All sponsor levels include access to a lead retrieval app for download and use on your own device(s). Instructions on how to download the app and set up booth staff in the lead license portal will be emailed approximately 2 weeks before the event.

LEAD REPORT DATA

You may export your lead report in real-time during the event. Information on how to access your account will be shared approximately two weeks before the event. The following attendee information will be included in the lead report: 

• First name
• Last name
• Job title
• Company name
• Email address
• Physical address incl. country, city, state, zip code/postal code
• Job Function
• Industry

For privacy reasons, phone numbers will NOT be included in the lead reports. If you would like to collect phone numbers, you can create a lead qualifier for your staff to input phone numbers, or have your staff add collected phone numbers in the notes section of the app. 

LEAD RETRIEVAL RULES + REGULATIONS

• Attendee badges can be scanned within your exhibit booth ONLY. Scanning attendee badges in aisles, lounges, or anywhere outside of the Solutions Showcase is not permitted. If lead scanning is done outside of a sponsor’s booth, The Linux Foundation reserves the right to delete the sponsor’s scanned leads and to exclude the sponsor from lead retrieval at future events.
  • Only BazelCon event staff reserves the right to scan at sponsored conference sessions on behalf of eligible sponsors. No sponsors are allowed to scan outside of their booth. 
• All attendees must verbally consent prior to scanning their name badge. 
• Adhere to our onsite health + safety guidelines in the Solutions Showcase. It is each sponsor’s responsibility to manage crowds in their booth and adjacent aisles. 

GDPR + DATA PRIVACY

All Linux Foundation events are fully GDPR compliant. By registering and attending RISC-V Summit North America 2025, all participants agree to the Linux Foundation’s Privacy Policy and our event registration, which includes the following language:

In order to facilitate networking and business relationships at the event, you may choose to visit a third party’s booth or virtual booth or to access sponsored content. You are never required to visit third party booths or to access sponsored content. When visiting a booth (e.g. by clicking on a third party’s logo in the virtual exhibit hall or exhibitor directory, and any actions within the virtual booth thereafter, including viewing resources), accessing swag or virtual swag provided by sponsors, or by participating in sponsored activities, the third party will receive some of your registration data. This data includes your first name, last name, title, company, address, email, standard demographics questions (i.e. job function, industry), and details about the sponsored content or resources you interacted with. If you choose to interact with a booth or virtual booth or access sponsored content, you are explicitly consenting to receipt and use of such data by the third-party recipients, which will be subject to their own privacy policies.

ONSITE SPONSOR BRANDING + ACTIVITIES

All sponsor activities, branding, promotional items, and collateral must be confined within each sponsor’s booth space and are prohibited anywhere outside of the booth including other areas within the Solutions Showcase, the conference venue, all host hotels, offsite event venues, and any nearby public spaces within a one-mile radius of the event venue, all host hotels, and offsite event venues. Examples include business cards, flyers, or collateral left on tables or in seating areas, floor clings or markings, or booth staff soliciting business outside of their designated booth space.

The Linux Foundation reserves the right to restrict and/or remove any sponsored activities, branding, promotional items, and collateral outside of designated booth spaces at the sponsor’s own expense.

STANDARD BOOTH REGULATIONS

The following regulations apply to all standard booths:

To accommodate attendees with severe peanut allergies, we strive to create a peanut-free environment at our event. We will not serve food or drinks containing peanuts and ask sponsors to refrain from providing giveaways that may contain peanuts.

Sponsors may NOT set up custom-built booths. Upgrades can be ordered.

All booth materials, furniture, AV equipment, etc. must fit within the footprint of your booth (booth size varies by sponsorship level) and may not encroach into adjacent aisles or neighboring booths. There will be storage onsite in a separate, unlocked room. 

Booth activities, including demos, contests, raffles, etc. must be confined within each sponsor’s booth space and may not interfere with traffic flow in the aisles or neighboring booths. Sponsors are responsible for managing larger crowds to keep adjacent aisles and booths accessible at all times. Please ensure attendees are queuing up in an orderly fashion.

All sponsor activities, demos, giveaways, and collateral must be confined within each sponsor’s booth space and are prohibited anywhere outside of the booth, including other areas within the Solutions Showcase, the event venue, offsite venues, or nearby public spaces within a one-mile radius.

The maximum booth height for booth materials is 8ft. No booth materials or additional furniture may exceed the height as stated by level.

Hanging signs, banners, or trusses above the booth are not permitted.

Backwalls, counters, and any rented booth furniture are the property of the event venue and may not be altered in any way. No materials may be affixed to or hung from them.

Sponsors must not use sexualized images, activities, or other material in their booths and must refrain from the use of sexualized clothing, uniforms, costumes, giveaways, or otherwise creating a sexualized environment.

To ensure a welcoming and safe onsite exhibit space, please adhere to the onsite health + safety guidelines and refer to the event best practices for recommendations on booth layout and design.

Sponsors are not permitted to hand out branded lanyards as swag to conference attendees.

PHOTOGRAPHY + VIDEOGRAPHY

Sponsors are welcome to take pictures and videos within their designated booth space, but not outside of the booth space. Please keep aisles clear of any equipment. When taking pictures or videos of attendees inside the booth space, it is essential to get the approval of the participants first and to disclose the use of the photos or video to them. A photo or video release form for participants is recommended, especially if the footage will be used for commercial or promotional purposes. Sponsors are responsible for familiarizing themselves with and adhering to local union labor regulations regarding professional photography and videography.

CODE OF CONDUCT

The Linux Foundation and its project communities are dedicated to providing a harassment-free experience for participants at all of our events, whether they are held in person or virtually. Linux Foundation events are working conferences intended for professional networking and collaboration within the open source community. They exist to encourage the open exchange of ideas and expression and require an environment that recognizes the inherent worth of every person and group. While at Linux Foundation events or related ancillary or social events, any participants, including members, speakers, attendees, volunteers, sponsors, exhibitors, booth staff, and anyone else, must not engage in harassment in any form.

This Code of Conduct may be revised at any time by The Linux Foundation, and the terms are non-negotiable. Your registration for or attendance at any Linux Foundation event, whether it’s held in person or virtually, indicates your agreement to abide by this policy and its terms.