This is your official event speaker guide. Please bookmark this page for easy reference and continue to check back as the event gets closer we will be adding additional speaker information, such as on-site details, as they are available.
Please click through the tabs on this page to access information.
Important Dates & Deadlines
Speaker Registration Deadline: Tuesday, 30 September You should have received registration information in your speaker notification email. Please email cfp@linuxfoundation.org if you need this information sent to you again.
Additional AV Request Deadline: Tuesday, 10 October
Speaker PowerPoint Presentation Deadline: Wednesday, 22 October
Event Dates: Thursday, 30 October
Registration
To confirm your participation and secure your speaking slot, it’s important to complete your registration by Tuesday, 30 September, using the details you received in your notification email. If you require this information again, please reach out cfp@linuxfoundation.org. Be sure to submit any accommodation needs when registering. Failure to register by the deadline may result in your slot being given to someone on our waitlist.
If you have already registered for the event and are now a speaker listed on the schedule, please reach out to our registration team in order to be issued a refund.
Complimentary registration is also extended to co-speakers or panelists from the original CFP submission. Please ensure their participation format aligns with yours before registering. For example, you cannot present in person if your co-speaker can only participate by pre-record.
Please review our Health & Safety page. Remember to check for updates as the event approaches.
Visa Letter Requests
If you require a visa letter, please register for the event and then complete the visa letter request form.
We also ask that you please note the following:
Provision of a visa letter by The Linux Foundation does not guarantee visa approval, as final approval is made at the sole discretion of the government of the event’s host country.
The Linux Foundation strongly recommends requesting a visa letter at your earliest convenience and contacting your local Embassy/Consulate with any visa questions you may have.
The Linux Foundation processes most visa letter requests in (3) business days.
The schedule will be announced on Tuesday, 23 September, and will be posted on our website using Sched.com.
If you have a conflict with the timing of your talk, find that it conflicts with the content of another talk, or are having problems uploading your bio and photo, please contact cfp@linuxfoundation.org.
AV Details + Requirements
Please note the following technical requirements:
All speakers must supply their own computers and HDMI adapters to use during their talk.
Presentation slides should be formatted in 16:9.
The room will include a screen, projector, and (2) microphones for each speaker or panelist.
If you require any additional AV, please email the cfp@linuxfoundation.org by Tuesday, 10 October. We will make every effort to accommodate additional AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.
Presentation DetailS + BRANDED POWERPOINT
Presentation Details
All speakers are required to submit a PDF-format version of their final presentation slides ahead of the event to Sched.com. We find that adding the presentations before the event helps to drive interest in attending the session. As a reminder, you will be driving the presentation from your laptop via PowerPoint and this PDF version is only for attendees to review. The deadline for presentations is Wednesday, 22 October.
To upload slides:
Log in to your speaker profile through Sched.com or via the mobile site
On the top of the page click “Manage and Promote Your Session”
Click “Add Presentation”
Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
Click “Upload” and your slides will automatically be saved
Branded Powerpoint
We will soon have an optional PowerPoint template for our speakers. Use of this template is not required but we do welcome you to use it for your convenience.
Connecting Your Laptop to present
If you plan to use speaker notes, please follow the steps below to ensure your laptop is set up correctly. This will allow you to view your notes while the audience sees only your slides.
Before Connecting
Close all unnecessary apps & tabs
Turn off notifications
Disable Night Mode / TrueTone
Don’t enter full-screen presentation mode yet
At the podium
Plug in the HDMI cable
If needed, use your USB-C to HDMI adapter
On Mac, click “Allow” if prompted
Use “Extended Display” mode (not Mirrored)
Using MAC
Go to System Settings > Displays
Click the “Arrangement” tab
Make sure “Mirror Displays” is unchecked
Using PC
Press ⊞Win + P, then select “Extend”
Or: Right-click on the Desktop > Display Settings
Under Multiple Displays, select “Extend these displays”
PowerPoint
Start slideshow: ⌘Cmd + Enter (Mac) or F5 (PC)
Or: Click Slide Show > Play from Start
If notes show on the wrong screen, click “Swap Displays”
PowerPoint® is a registered trademark of Microsoft Corporation. This instructional content is provided for educational purposes only and does not imply endorsement or affiliation with Microsoft.
Google Slides
Use Google Chrome as your browser
Click the dropdown next to ‘Slideshow’ > select Presentation Display Options
Check “Presenter View” and “Full Screen”
If prompted, select “Allow”
Choose the external display (may have a strange name like PanasonicXYZ)
Click Start Slideshow
Google Slides™ is a trademark of Google LLC. This instructional content is provided for educational purposes only and does not imply endorsement or affiliation with Google.
Inclusive Speaker Online Course
In collaboration with the National Center for Women in Technology (NCWIT), the Linux Foundation has created an online course to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.
Code of Conduct
Please read and abide by our Code of Conduct, which is strictly enforced. We ask that speakers especially review and are careful to be inclusive in the words and images used during their presentation.
