REVIEW PROCESS BEST PRACTICES

• Time Commitment: Please plan on committing 2-20 hours total to review all of the submissions in your track, depending on the amount you have been assigned. Aim to do 10-15 sessions at a time – then take a break / walk away. This helps prevent burnout and allows you to see more proposals with fresh eyes.

• Process Integrity: It is very important to protect the integrity of the review process, and to avoid undue bias, by keeping the submissions and your comments on them confidential. Please review and adhere to our Code of Conduct.

• Public & Author Interaction: To ensure an unbiased review process, program committee members should not discuss submissions with authors and/or the overall public (i.e., please no tweeting). Of course, please feel free to tweet about accepted sessions that you are excited to attend once the schedule has been published.

• Conflict of Interest: Reviewers are asked to wear their “KubeCon + CloudNativeCon” hats rather than the company or other affiliation when scoring submissions so that you rate all submissions fairly. If a submission was written by a colleague you work closely with or someone that you are seen to be associated with or in competition with, please skip by marking as a conflict of interest.

• Review Metrics: As listed above, the ranking system is divided into 5 options: 5 (Excellent), 4 (Above Average), 3 (Average), 2 (Below Average), 1 (Poor). It is important that you highlight your level of confidence in your recommendation and the reasons why you gave the score you did. When reviewing proposals, keep in mind the following criteria:
  • Relevance – Does the content provide takeaways that are new and exciting vs information that was “so last year?” Is the content relevant to the conference?
  • Originality – Is this a presentation that is original and not one that a speaker repeats at every conference? Is the way the content is presented original?
  • Soundness – Does the content make sense in delivery or is it all over the place? Does the speaker seem to lack focus?
  • Quality of Presentation – Is the proposal engaging and well thought out? Does the background material suggest the speaker will deliver this presentation effectively?
  • Importance – How important is the content for the KubeCon + CloudNativeCon audience?
  • Experience – Is this speaker a good person to deliver this presentation? Does their experience with the subject matter align with the proposed content?

• Speakers with multiple submissions: We are unlikely to accept more than one talk from the same speaker. If you are in the position of reviewing more than one strong proposal from the same speaker, you can help the program co-chairs by only giving one of them a response of “yes” when answering the question, “do you see this session being part of the accepted programming for this conference.” Please use your comments to indicate why you prefer one talk over another.

• Review Comments: Keep in mind that the submitting authors may be a VP at a large company or a university student. Ensure your feedback is constructive, in particular for rejected proposals as we do receive requests for feedback and we may pass on some comments (though we would not associate them with you). Good examples of review elements include:
  • Highlighting the positive aspects of a proposal.
  • Providing constructive feedback, “It would have been helpful if…” and include facts when applicable.
  • Avoid direct attacks “Their YouTube video gives me concerns about their speaking style” rather than “this person is a terrible speaker.”

• Panel Discussions: The ideal panel is comprised of diverse thought leaders who talk 80% of the time with 20% audience interaction. Some things to keep in mind when reviewing a panel submission:
  • Is the panel diverse, is there a mix of gender on the panel? Note for all KubeCon + CloudNativeCon Events: All panels are required to have at least one speaker that identifies as a woman.
  • Is the submission cohesive and does it provide a clear view of how the panel would progress for 35 minutes? Could they cover everything within the proposal in the given 35 minutes?
  • Have they included any sample questions?
  • Does the panel include panelists from different organizations, including the moderator?
  • Research the panelists and moderator, if needed. Is their experience relevant to the topic?
  • Will the panelists provide diverse perspectives or will they repeat the same thing four times?
  • Are there any high-profile panelists?
  • In the instance that 1-2 of the panelists are unable to attend how would it impact the panel?

• Breakout Sessions: A presentation is delivered by a topic expert with a fresh or unique point of view. Some things to keep in mind when reviewing presentation proposals:
  • Is the submission well written?
  • Is the topic relevant, original and are they considered to be subject matter experts?
  • Are they talking about a specific product from their company? If so, is it engaging in a way that is not advertorial? Keep in mind that sessions that come across as a pitch or infomercial for their company are most often rated very poorly among the audience.
  • Who is their target audience? Does the abstract and description match up with the expertise required?

• Birds of a Feather Session (BoFs): A Birds of a Feather session is a discussion forum where there is someone facilitating only 20% of the time with 80% audience interaction. Some things to keep in mind when reviewing BoFs:
  • Is the submission well written?
  • Are they talking about a specific product from their company? If so, is it engaging in a way that is not advertorial? Keep in mind that sessions that come across as a pitch or infomercial for their company are most often rated very poorly among the audience.
  • Who is their target audience? Does the abstract and description match up with the expertise required?
  • Topics where people share experiences make great BoFs. In these sessions, there are no experts but the interaction tends to be high.

CONTACT US

If you require any assistance reviewing proposals or have questions about the review process or any of the best practices we have suggested, please contact Nanci Lancaster for assistance.