Frequently Asked Questions

Below are our most frequently asked questions. Jump to the section you need by clicking on the applicable menu option. If you don’t see your question listed, please email us at events@linuxfoundation.org for further assistance.

General Information

What is the date and time of the conference?

Linux Kernel Summit Track at Linux Plumbers Conference will take place in Vancouver, British Columbia from Tuesday, November 13 – Thursday, November 15.

For questions on the closed door Maintainer Summit, please email Megan at mphillips@linuxfoundation.org.

Where is the conference located?

Maintainer Summit will be held October 22 in Edinburgh at the EICC. Linux Kernel Summit track at LPC will be held November 13-15 in Vancouver at the Sheraton Vancouver Wall Centre.

How do I get to the conference?

For information about travel to the event, visit the Venue & Travel page.

Is parking available? How much is parking and do you validate?

Visit the Venue & Travel page for details about parking at the conference.

Where do I pick up my name badge?

Maintainer Summit –

Registration will be located outside the meeting room approximately 1 hour prior to the meeting start time.

Linux Kernel Track at LPC – 

Bring your registration confirmation to the registration desk located in the Junior Ballroom Foyer of the Sheraton Vancouver Wall Centre.

Registration Hours:

  • Monday, November 12 – If you are attending Linux Kernel Summit Track at Linux Plumbers Conference, pre-registration will open at 3:00 pm.
  • Tuesday, November 13 – Thursday, November 15 – 8:00 am – 6:00 pm

Name badges must be worn at all times and cannot be shared with other attendees.

What is the recommended attire?

Business casual attire is recommended.

Will there be a coat or luggage check available?

If you are staying at the Sheraton Vancouver Wall Centre, luggage check is available through either of the hotel check-in desks. There is no coat check available.

What meals are provided with my conference registration?

If you are attending the Linux Kernel Summit Track at Linux Plumbers Conference, the following meals are provided:

  • Daily Breakfast Buffet
  • Daily Morning & Afternoon Breaks
  • (2) Evening Receptions

If you are attending the closed-door Maintainer Summit and have questions about meals, please email Megan at mphillips@linuxfoundation.org.

I have a dietary restriction. Who should I contact?

In the registration form, you will be able to indicate a dietary restriction or need. You may also email events@linuxfoundation.org and reasonable efforts will be made to accommodate.

Are conference sessions being recorded or livestreamed?

Linux Plumbers Conference sessions will be recorded in 2018.

The closed-door Maintainer Summit will not be recorded.

I have questions regarding Linux Foundation membership. Who should I contact?

For information regarding enterprise Linux Foundation membership, please email membership@linuxfoundation.org.

For information on how to become an individual contributor, please visit https://www.linuxfoundtion.org/membership/individual/.

What and when are Linux Foundation upcoming events?

Information about all Linux Foundation events can be found at events.linuxfoundation.org.

Is registration for Linux Foundation events GDPR compliant?

If you would like to request that your data be removed from The Linux Foundation event registration system, please email gdpr@linuxfoundation.org. If you have any questions about the GDPR, you can reach us at privacy@linuxfoundation.org.

Registration

How do I register for the conference?

To register for the Linux Kernel Summit Track at Linux Plumbers Conference, please register for LPC here.

If you have questions regarding your registration confirmation, email mphillips@linuxfoundation.org.

When are the early bird, standard, and late registration deadlines? Can I register onsite?

For information on registration rate deadlines for the Kernel Summit Track at Linux Plumbers Conference, please visit the LPC 2018 webpage.

What is the cancellation and refund policy?

If you must cancel for any reason, please notify us via email at events@linuxfoundation.org. Refunds will only be issued for cancellations received 3 weeks prior to the first day of the event, and may take up to 14 days to process.

What is the substitution policy?

If you are unable to attend, you can substitute another attend in lieu of cancellation. Please contact events@linuxfoundation.org to process your substitution request.

This does not apply to registration for the closed-door Maintainer Summit. If you can’t attend Maintainer Summit anymore, please email Megan at mphillips@linuxfoundation.org.

Are there day passes available?

No, conference registration is for three full days.

I can't / don't want to use a credit card to pay for my registration. What should I do?

If you are unable to pay by credit card, please email events@linuxfoundation.org with the conference name you are interested in attending and request to be invoiced for registration.

I need a visa letter to attend this event. How do I request one?

For information about visa invitation letters, or to request one, visit the Visa Request page. You must be registered to apply for a visa invitation letter.

Are there volunteer opportunities at this conference?

No, there are not volunteer opportunities for this event.

Are there media passes available?

If you are a member of the media interested in attending this conference and have not received a complimentary access code to attend, please contact our Senior Public Relations Manager, Dan Brown, at dbrown@linuxfoundation.org. Note, this does not apply for the closed-door Maintainer Summit.

Venue & Travel

Is a hotel reservation included in my registration?

No. Visit the Venue & Travel page for more information about how to make a hotel reservation.

How do I make a hotel reservation?

Visit the Venue & Travel page to make a reservation within our discounted conference room block(s).

What are the discounted room rates for the conference? Is there a deadline to make a reservation?

For information about conference hotel options, rates, and booking deadlines, visit the Venue & Travel page.

Are there any suites or upgrades available?

All rooms within the discounted room block are standard rooms. For questions about available suites and upgrades, contact the hotel directly. Hotel contact information is available on the Venue & Travel page.

When will I receive confirmation of my hotel reservation?

Attendees will receive hotel room confirmations directly from the hotel. If you did not receive a confirmation, please contact the hotel directly.

Who should I contact if I have a question regarding my hotel reservation?

For questions regarding your hotel reservation, contact the hotel directly.

I need to cancel my hotel reservation. What should I do?

To modify or cancel your hotel reservation, contact the hotel you booked with directly.

I'm having issues booking my reservation at the conference hotel(s). Is there someone at the Linux Foundation that can help?

If the hotel reservation cutoff date has not passed, please contact events@linuxfoundation.org and a member of our team will be in touch shortly. If it has, you may need to secure alternative lodging. Visit the Venue & Travel page for alternative hotel options.

Sponsors

I am staffing a booth in the sponsor showcase by not attending any sessions. Do I need to register?

Everyone participating in the conference should be registered. Please speak to your company’s sponsorship contact if you need to register as a sponsor. For further questions, please email events@linuxfoundation.org.

Diversity & Inclusion

What is the policy on animals at the event?

Service animals are allowed at the conference.

Will there be a quiet room onsite?

Yes. It is a physical space where conversation and interaction are not allowed, where attendees can go if for any reason they can’t or don’t want to interact with other attendees at that time.

Is the conference venue accessible?

Yes. If you need assistance onsite locating an elevator or have other questions about accessibility, please speak to a member of the Linux Foundation event staff at any of the registration or information desks. If you have questions prior to the event, email events@linuxfoundation.org.

Features & Add-Ons

Are there evening events at the conference?

Yes! They are a great way to build connections and network with fellow conference attendees. Please check the LPC 2018 website for more details.

If you have questions about the closed-door Maintainer Summit reception, please email Megan at mphillips@linuxfoundation.org.

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