Important Dates + Deadlines

• Speaker Registration Deadline: Monday, May 6
• Upload Bio + Headshot to Sched.com Deadline: Monday, May 6
• AV Requests Due: Monday, July 1
• Presentation Deadline: Wednesday, July 10

Registration

To confirm that you will be presenting, please register as a speaker by Monday, May 6, 2019.

If you are not registered by Monday, May 6, there is a possibility that your speaking slot will be replaced by one on our waiting list so please do so promptly.

Visa Letter Requests

We recommend that you check with your local government for information on required documents and arrangements you’ll need for travel to Tokyo, Japan as soon as possible.

If you need a letter to accompany your visa application confirming your attendance at Open Source Summit Japan, request it here.

Venue Location

Open Source Summit Japan will be held at Toranomon Hills Forum in Tokyo, Japan.

Toranomon Hills Forum

Toranomon Hills Mori Tower 5th Floor, 1-23-3 Toranomon, Minato-ku, Tokyo 105-6305

Hotel Accommodations

We have reserved blocks of rooms at the ANA InterContinental Tokyo and invite you to view this information on our Venue & Travel page.

Rooms may sell out in advance of the room block close rate – we encourage you to book early to secure a room at the conference rate.

We look forward to welcoming you to Tokyo!

Schedule + Uploading a Bio/Photo

The schedule will be announced Wednesday, April 24 and will be posted on our website using sched.com. You will receive an email directly from sched.com asking you to create your account; please make sure to upload your bio and photo.

Please note that all conference sessions are forty (40) minutes. If you have a conflict with the timing of your talk or find that it conflicts with the content of another talk; or are having problems uploading your bio and photo, please contact Jillian Hall.

Promote Your Talk

We appreciate you spreading the word about #ossummit and your session – please find some sample tweets below to share on your social channels!

• Proud to be chosen as a speaker for #ossummit– visit “link to your session” to add my talk to your schedule!
• Thrilled to announce I’ll be presenting at #ossummit! Visit ossalsjp19.sched.com to see the full schedule 👍
• Just learned my talk “Session Name” was accepted 🎉 See you all in Tokyo for #ossummit! “link to your session”
• Can’t wait to speak at #ossummit in Tokyo – visit ossalsjp19.sched.com to check out the full lineup!

AV Details

Please note the following technical requirements:

• All speakers must supply their own computer and adapters to use during their talk
• Presentation slides should be formatted in 16:9  
• A conference branded presentation template will be provided shortly (optional to use)
• The room will include a screen, projector and (2) microphones (one wireless clip-on and one wireless handheld)

If you require any additional AV, please email Jillian Hall with those needs by Monday, July 1, 2019. The Linux Foundation will make every effort to accommodate additional A/V needs; however, final approval for additional A/V requests will be made on a case-by-case basis.

Presentation

Due by Wednesday, July 10

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session.

Please note that your presentation slides should be submitted in PDF-format to Sched.com and must be formatted in 16:9.

A conference branded presentation template is available below and please note, this is not a requirement to use:

• PowerPoint Presentation Template (.xls)
• OpenDocument Presentation Template (.odp)
• Google Slides

To upload slides:

• Log into your Open Source Summit Japan speaker profile through Sched.com or via the mobile site
• On the top of the page, click “Manage and Promote Your Session”
• Click “Add Presentation”
• Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
• Click “Upload” and your slides will automatically be saved

Inclusive Speaker Orientation Online Course

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.

Code of Conduct

Please read and abide by our code of conduct, which can be found here. We ask that speakers especially review this code of conduct and are inclusive in the words and images used during their presentation.

Contact Us

Do you have speaker or schedule related questions?

Please contact Jillian Hall, jhall@linuxfoundation.org