August 21 - 23, 2019 | Hilton San Diego Bayfront | #ossummit
Frequently Asked Questions
Below are our most frequently asked questions. Jump to the section you need by clicking on the applicable menu option. If you don’t see your question listed, please email us at firstname.lastname@example.org for further assistance.
Open Source Summit + Embedded Linux Conference North America 2019 will be held at at the Hilton San Diego Bayfront (1 Park Boulevard, San Diego, California 92101). Visit the Venue & Travel page for more information.
Make sure you bring your registration confirmation with you when you pick up your badge. Badge pick-up is located on the lobby level of the Hilton San Diego Bayfront, in the Indigo Ballroom North Foyer and will be available (tentatively) on the following days/times:
Tuesday, August 20 – 8:00am- 6:30pm
Wednesday, August 21- 7:30am – 6:00pm
Thursday, August 22 – 7:30am – 6:45pm
Friday, August 23 – 8:00am – 5:00pm
Name badges must be worn at all times and cannot be shared with other attendees.
Business casual attire is recommended.
Continental breakfast, morning breaks, and afternoon breaks are included in your registration and will be available Wednesday – Friday. Beer, wine, non-alcoholic beverages and snacks will be available at evening receptions. Lunch will be available for purchase at nearby restaurants.
Yes. Keynote sessions will be livestreamed and recorded. Conference sessions will be recorded. All recordings will be available via Vimeo approximately 2 weeks after the event. Attendees will be sent an email with an access code when the recordings are available.
Any session slides provided by speakers will be added to the event website as they are received. While we encourage all speakers to share their slides, there may be instances where slides are not made available.
To help us gauge the popularity of sessions, make final room assignments, and prevent overcrowding, we are asking everyone to take a moment to build your personal schedule via https://ossna19.sched.com/. The more participation we have among pre-event schedule builders, the less chance session rooms will be standing room only.
To get started, please head to the schedule site and sign-up or log-in if you already have an account. After logging in, peruse the schedule and when you see a session you’re interested in, simply click on the white circle next to the title. This will automatically add the session to your own personal schedule.
Lastly, for easy access back to your schedule, bookmark or add the mobile agenda to your phone home screen with this link: https://ossna19.sched.com/. Please note, selecting a session in Sched does not guarantee you a seat in a breakout session.
There will be bookable meeting tables, not private rooms, available for sign up at the event. All sign-ups will be taken at the event only, and can be booked by visiting the registration desk on the Indigo level, or the Information desk in the Sapphire Ballroom.
For information regarding enterprise Linux Foundation membership, please email email@example.com.
For information on how to become an individual contributor, please visit https://www.linuxfoundation.org/membership/individual/.
Yes – Registration information can be found here.
Registration will be open Tuesday, August 20 – 8:00am- 6:30pm; Wednesday, August 21- 7:30am – 6:00pm; Thursday, August 22 – 7:30am – 6:45pm; Friday, August 23 – 8:00am – 5:00pm
If you are a full-time student or faculty of an academic institution of higher education, you qualify for this registration type. You will be required to submit a copy of your student or faculty ID when registering online. If you have any questions, please email firstname.lastname@example.org.
You may choose this selection if you are paying for yourself to attend the conference and are currently active in the community. Please contact us at email@example.com to request a Hobbyist access code. Note, there are a limited number of codes available per conference.
A registration link was shared in an email to your company’s sponsorship contact. Please speak to your company’s sponsorship contact if you need to register as a Sponsor. For further questions, please email firstname.lastname@example.org.
If you are a member of the media interested in attending this conference and have not received a complimentary access code to attend, please email email@example.com and a member of our PR team will be in touch.
If you have a group of 5 or more people, you can receive a 10% discount on all passes. All pass types must be the same and all registrations must be processed under one group registration and paid for by the same credit card. To create a group, select “Add another Person” at the bottom of the registration form. When 5 or more people are added, the 10% discount will be automatically applied. Please contact firstname.lastname@example.org for questions.
Professionals who work at a tax-exempt organization as defined by the IRS may receive a 20% discount on the applicable, full-event registration rate. Please email email@example.com for a discount code. This discount may not be combined with any additional discounts. Professionals must submit proof of employment as a tax-exempt organization before receiving this discount.
If you must cancel for any reason, please notify us via email at firstname.lastname@example.org. Refunds will only be issued for cancellations received three weeks prior to the first day of the event and may take up to 14 days to process. If you are unable to attend, you can substitute another attendee in lieu of cancelling by editing your registration here or by emailing email@example.com.
There are not volunteer opportunities for this conference.
For questions regarding your hotel reservation, contact the hotel directly.
To modify or cancel your hotel reservation, contact the hotel you booked with directly.
I'm having issues booking my reservation at the conference hotel(s). Is there someone at the Linux Foundation that can help?
If the hotel reservation cutoff date has not passed, please contact firstname.lastname@example.org and a member of our team will be in touch shortly. Please note, rooms will most likely sell out in advance of the room block close dates listed. We encourage you to book early to secure a room at the conference rate.
If the conference hotel is sold out, you may need to secure alternative lodging. Visit the Venue & Travel page for alternative hotel options.
I am staffing a booth in the sponsor showcase but not attending any sessions. Do I need to register?
Everyone participating in the conference should be registered. Please speak to your company’s sponsorship contact if you need to register as a sponsor. For further questions, please email email@example.com.
Yes. For location information, please check with registration or information desk staff onsite. If you need a refrigerator, please email firstname.lastname@example.org prior to the conference to make arrangements.
Service animals are allowed at the conference.
Yes, it will. Not familiar with what a quiet room is? It is a physical space where conversation and interaction are not allowed – a place where attendees can go if for any reason they can’t or don’t want to interact with other attendees at that time.
Yes. If you need assistance onsite locating an elevator or have other questions about accessibility, please speak to a member of the Linux Foundation event staff at any of the registration or information desks. If you have questions prior to the event, email email@example.com.