Speaker Guide

Thank you for speaking at KeycloakCon Japan 2025. This event is happening in person at the Hilton Tokyo Odaiba in Tokyo.

Please bookmark this page for easy reference and continue to check back as the event gets closer as we will be adding additional speaker information as they are available. If you have any questions, please email the CNCF-hosted Co-located Event Content Team.

IMPORTANT NOTE: Timing of sessions and room locations are subject to change through Friday, 9 May.

• Schedule Announcement: Thursday, 1 May
• Confirm session and speaker details are correct in Sched.com: Friday, 9 May
• Speaker Registration Deadline: Friday, 9 May  
  • Register here and select the KeycloakCon Japan Speaker registration type.
  • Enter Voucher Code from your notification letter on the first page to proceed with completing the registration form. 
• AV Requests Due: Friday, 9 May
• Finalized Schedule Date: Monday, 9 May 
• Upload Presentation Slides onto Sched.com: Tuesday, 11 June

Please review the sections below to find more information about the above dates and deadlines.

Registration

To confirm your participation and secure your speaking slot, it’s important to complete your registration Friday, 9 May using the details you received in your notification email. If you require this information again, please reach out to the CNCF Content Team. Failure to register by the deadline may result in your slot being given to someone on our waitlist.

Complimentary registration is also extended to co-speakers or panelists from the original CFP submission. Please ensure their participation format aligns with yours before registering. For example, you cannot present in person if your co-speaker can only participate virtually.

If you’re attending the event in person, please review our Health + Safety page. Remember to check for updates as the event approaches.

Visa Letter Requests

If you require a visa letter, please register for the event, and then complete the visa letter request form.

Venue

This year’s event will take place at Hilton Tokyo Odaiba located at 1 Chome-9-1 Daiba, Minato City, Tokyo 132-8625, Japan.

Hotel Details

We have a discounted room block that we invite you to view on our Venue + Travel page. Rooms may sell out in advance of the room block close date, so we encourage you to book early to secure a room at the conference rate.

The schedule will be announced on Thursday, 1 May and will be posted on our website using Sched.com.

IMPORTANT NOTE: The timing of sessions is subject to change through Friday, 9 May Please note the following durations for session formats.

• Sessions: 5, 10, and 15 minutes inclusive of Q+A

If you have a conflict with the timing of your talk, find that it conflicts with the content of another talk, or are having problems uploading your bio and photo, please contact the CNCF Event Content Team.

Please note the following technical requirements:

• All speakers must supply their own computers and HDMI adapters to use during their talk.
• Presentation slides should be formatted in 16:9. 
• The room will include a screen, projector, and (1) microphone for each speaker or panelist.
• If you require any additional AV, please email the CNCF Event Content Team by Friday, 9 May. Our team will make every effort to accommodate additional AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.

Presentation Details

All speakers are encouraged to submit a PDF-format version of their final presentation slides ahead of the event to Sched.com. We find that adding the presentations before the event helps to drive interest in attending the session. The deadline for uploading presentations is Wednesday, 11 June.

To upload slides:

• Log in to your speaker profile through Sched.com or via the mobile site
• On the top of the page click “Manage and Promote Your Session”
• Click “Add Presentation”
• Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
• Click “Upload” and your slides will automatically be saved

Branded Powerpoint

We designed optional PowerPoint templates for our speakers. Use of these templates are not required but we do welcome you to use it for your convenience.

KeycloakCon Japan Template

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. It is strongly encouraged by the Cloud Native Computing Foundation that all our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.

Please read and abide by our Code of Conduct, which is strictly enforced. We ask that speakers especially review and are careful to be inclusive in the words and images used during their presentation.

If you have any other venue, speaker, or schedule-related questions, please contact the CNCF Event Content Team.