Vendor Details + Logistics

As part of our commitment to maintaining professionalism and a safe environment, all team members are required to abide by our Code of Conduct.

Any vendors attending the full event will need to register as Event Staff in Cvent and will receive their conference badge on Sunday, 30 March. This applies to the following vendors:

• Tantalus
• Right Round
• JRM
• Novelty (Supervisors ONLY)
• e3 Webcasting (Supervisors ONLY)
• Servis (Supervisors ONLY)
• Cvent (Lead Capture + Registration)
• Moore People (Supervisors ONLY)
• DKP Visual
• Pinnacle Branding
• Double Daycare

Register: https://cvent.me/kzM0YK

Registration Type: Vendor / Event Staff

Voucher Code: EVENT25STAFF

Any temp staff or temporary vendors will receive an “Event Support” pre-printed badge.

If you require accommodations, you should have received a hotel confirmation email directly from the hotel property. If you did not receive confirmation or you have questions about your reservation, please contact our Housing Team, housing@linuxfoundation.org.

We will communicate onsite via WhatsApp within the KC + CNC EU 2025 community. You can join the community and area/department groups now or wait to be added by your Event Team lead.

Pre-Con
Friday, 28 March, 13:00
Excel London | Level 2 | ICC Capital Lounge, Rooms 5-6
*Calendar invitations have been sent to those that should attend.

Security Briefing
Sunday, 30 March, 11:00
Excel London | Level 0 | London Suite 2-3
*Please send one representative from your team.

Daily Vendor Check-In
Saturday, 29 March – Friday, 4 April, 15:00 (11:00 on 4 April)
Excel London | Level 0 | London Suite 2-3
*Please send at least one representative from your team to provide updates and answer questions – calendar invitations have been sent. Agenda

Crew meals are being served based on the schedule below. This room will also include a limited supply of snacks and beverages. If you have questions about the number of crew meals you requested, please reach out to Liz (llonsbrough@contractor.linuxfoundation.org) to confirm.

Crew meals are available for the following vendors:

• Cvent (Lead Retrieval + Registration)
• DKP Visual
• Double Daycare
• e3 Webcasting
• Novelty
• RightRound + PylonOne
• Tantalus

Location*: CentrEd Restaurant at Excel London
The CenrEd Restaurant is accessible via the South Hall (through the Solutions Showcase) or the exterior of the building along the waterfront (outside of the West Entrance).

*Servis crew meals are coordinated separately and directly by Servis. Location and times may vary; confirm with Servis directly.

PPE

High visibility jackets or vests must be worn when off-loading within the loading bays and/or within the Solutions Showcase during setup and teardown.

First Aid

Locations:

• Level 1 Boulevard First Aid Room | Next to Hall Entrances N10-N11
• Level 0 First Aid Room | Down the stairs by Hall Entrances N4-S4

Hours:

• Wednesday, 26 March – Sunday, 6 April
• Daily, 6:00 – 22:00

Emergency Numbers

To call from an external line, add the prefix 020 7069, followed by the extension numbers listed below:

• Medical, fire, security, unattended packages 4444
• Security inquiries 4445
• Medical inquiries 5556

Telephones are located at all entrances and exits from the halls.

For general event information, visit our Health + Safety webpage.

All vehicles accessing the venue’s lorryway and loading doors for exhibit hall load-in or load-out must be registered through the Voyage Control Booking system before arriving onsite.

Timeslots are limited and available on a first come, first served basis.

How to reserve a timeslot:

1. Go to https://excellondon.voyagecontrol.com/
2. Create a new account or log in with an existing account if you have used the venue’s booking system before.
3. Once logged in, click on “Make a Booking” in the menu on the left side of the Voyage Control homepage.
4. Select “KubeCon + CloudNativeCon Europe 2025” from the event drop-down.
5. Select “Organisers” as the user type.
6. Enter the booking code KCEU25CNCF
7. Select your event phase and date.
8. Under “Access Points” choose any of the North or South Doors. Vehicles will be directed to available doors once they arrive onsite.
9. Continue to enter your vehicle information and select your preferred timeslot.
10. After booking a timeslot, you will receive a QR code, which must be presented at the Traffic Admission Office at Excel London.

Approved wristbands will be required to enter the venue 26 March – 6 April.

• Each vendor / supplier organization should designate (1) person to act as Vendor Manager, this person will be responsible for managing the daily wristband pickup process for the entire group.
• Appointed Vendor Managers must check in daily at the vendor check-in table (Check-in hours listed in the table below).
  • In the middle of the Boulevard, Level 1, between North Hall Entrance 9 and South Hall Entrance 9.
  • At the Traffic Administration Office before accessing the lorryway (only for drivers and passengers of vehicles accessing the lorryway for load-in or load-out).
• The Vendor Manager will receive the pre-ordered number of wristbands for that day.

Designated Vendor Managers must pick up wristbands before your crew arrives.

• The appointed Vendor Manager will then be responsible for distributing the wristbands to each team member / worker onsite each day.

Determine a location for wristband distribution and communicate the location and time(s) to your team.

• This location is where the designated Vendor Manager will be located to distribute wristbands to their team.
• Access to areas will be denied if you / your team members do not have a wristband, so ensure that you select a meeting location that is:
  • Outside of the exhibit halls, auditorium and breakout rooms

Without the proper wristband, you / your team will be unable to access Excel, London

Vendor Check-In Times & Locations:

Vendor Wristband Colors by Day: