Sponsor Guide

Thanks for being a sponsor at KubeDay Australia 2024.  Below you will find information about your sponsorship deliverables.  If you have questions at any time, please don’t hesitate to reach out to Ashlee Carlson at acarlson@linuxfoundation.org.

We will continue to update this page with information as it becomes available, so please check back frequently!

General Information

• Event date
  • 15 October, 2024
• Location
  • RYDGES MELBOURNE
    186 Exhibition St, Melbourne VIC 3000, Australia
    • Showcase Location: foyer
  • Please visit the Venue & Travel page for hotel blocks and suggestions.
• Exhibit Hours
  Please note hours are subject to change. Check back frequently close to event date.
  • Set-up Hours
    • Tuesday, 15 October, beginning at 7:30
      • Registration will be open, and attendees will be in the space at this time, so please plan to arrive as early as possible to setup.
  • Booth Hours
    • Tuesday, 15 October
      • 8:00 – 9:00
        • Keynotes: 9:00 – 10:10
      • 10:10 – 18:30
  • Tear Down Hours
    • Tuesday, 15 October, 18:30 – 19:30
• Registration
  • To register with your Sponsor Code:
    • Visit this page to register with your sponsor code
    • Select “Sponsor” from the dropdown on the first page
    • Enter your Discount Code on the last page of registration.
  • Sponsors also receive 20% off additional passes. Please use the code KDAUS24SPN20.
    • This code will work for both the Corporate and Sponsor type. Please choose according to the designation you’d like on your badge.

Deliverables & Deadlines

See deadlines for each level of sponsorship below. Please send all deliverables to Ashlee Carlson at acarlson@linuxfoundation.org by the deadlines listed below.

See deadlines for Platinum Sponsors below. Please submit all deliverables through the Google Form sent by Ashlee Carlson at acarlson@linuxfoundation.org by the deadlines listed below.

• ASAP: Confirm your logo on the KubeDay Australia website if you have not done so already.
  • If the logo or link needs to be updated, please email the new information to Ashlee Carlson.
• ASAP: Confirm use of exhibit space
  • Tabletop space includes (2) 1.8m tables with tablecloths, 2 chairs, basic power and power strip, wastebasket, and 2 lead retrieval devices.
• 2 October: Provide your company’s X (Twitter) handle
  • Diamond sponsors will receive a pre-event standalone tweet with social card. Content will be provided by CNCF. No other action required from sponsor.
• 2 October:  Submit your content for the pre-event group email.
  • Platinum sponsors may submit a promotional message for a pre-conference email to attendees who opted in to receive sponsored content. The maximum text length per sponsor is 1,000 characters. Hyperlinks may be included. Logos or images may NOT be included.
  • The email to attendees will be sent on 8 October (subject to change). It is non-exclusive and will be shared by both platinum sponsors. CNCF will send the email on a conference-branded email template on behalf of the sponsors. Attendee contact details will not be shared.
  • Submit your 1,000-character message no later than this date. Late submissions will not be accepted.
  • Late submissions will may not be accommodated.
• 11 October: Deadline to order any additional AV. Please see below for ordering details.
  • Late orders cannot be accommodated.
  • Payments must be received prior to the start of the event.
  • Shared conference Wi-Fi is available to all event participants free of charge.
• 11 October: Don’t forget to register with your sponsor code! See instructions above.

See deadlines for Gold and Start-Up Sponsors below. Please send all deliverables to Ashlee Carlson at acarlson@linuxfoundation.org by the deadlines listed below.

• ASAP: Confirm your logo on the KubeDay Australia website if you have not done so already.
  • If the logo or link needs to be updated, please email the new information to Ashlee Carlson.
• ASAP: Confirm use of exhibit space
  • Tabletop space includes (2) 1.8m tables with tablecloths, 2 chairs, basic power and power strip, wastebasket, and 2 lead retrieval devices.
• 2 October: Provide your company’s X (Twitter) handle
• 11 October: Deadline to order any additional AV. Please see below for ordering details.
  • Late orders cannot be accommodated.
  • Payments must be received prior to the start of the event.
  • Shared conference Wi-Fi is available to all event participants free of charge.
• 11 October: Don’t forget to register with your sponsor code! See instructions above.

DIAMOND Deliverables

Speaking Opportunity: Diamond sponsors receive a 5-minute keynote speaking opportunity. Please see the speaking opportunity tab for more information.

Recognition in Opening Session: Diamond sponsors will be recognized during the opening session verbally and with their logo on a “thank you to our sponsors” slide.

Email to Opt-In Attendees

• Diamond sponsors have the opportunity to send (1) pre- OR post-conference email to attendees who opted-in to receive sponsored content. Dates are reserved on a first come first serve basis. Review the email schedule and send your preferred date via the Google form you receive from Ashlee Carlson. CNCF will send emails on a conference-branded email template on behalf of the sponsor. Attendee contact details will not be shared. Finalized content and an optional 640px x 300px header image in PNG or JPG are due at least (5) business days prior to the send date.

Social Media Mention From @KubeCon_ Handle:

• CNCF will create and post the content for social media mentions. Diamond sponsors receive 1 pre-event standalone tweet with social card.
• No action is required on your part.

Mobile Schedule Branding:

Sponsors will have their company logo and link displayed on the mobile schedule on Sched.com.

Recognition On Event Website and Event Signage:

Sponsors will have their logo displayed on the event website and on in-person event signage.

Conference Attendee Passes: 

Sponsors receive a number of passes to the event based on sponsorship level.

Diamond: 5 passes

To register your passes, click the registration link here, select “Sponsor Booth Staff” from the dropdown and enter the discount code on the last page of registration.

Please email your event lead (Ashlee Carlson) if you need your sponsor code for the complimentary passes re-sent to you.

Table Top Sponsor Space and Lead Retrieval

See Tabletop section for details.

Platinum Deliverables

Recognition in Opening Session: Platinum sponsors will be recognized during the opening session verbally and with their logo on a “thank you to our sponsors” slide.

Email to Opt-In Attendees

• Platinum sponsors have the opportunity submit a 150-word message to be included in a pre OR post-conference email to attendees who opted in to receive sponsored content.
• Email content included in group with other platinum sponsors
• Email can include hyperlinks, but no images.
• Submit your content and preferred date through the Google form.
• CNCF will send emails on a conference-branded email template on behalf of the sponsor. Attendee contact details will not be shared.
• Messages can thank attendees, promote a session, encourage attendees to download marketing materials, visit your tabletop, visit your website, contact you, etc.

Social Media Mention From @KubeCon_ Handle:

• CNCF will create and post the content for social media mentions. Platinum sponsors receive a mention in a group with other platinum sponsors.
• No action is required on your part.

Mobile Schedule Branding:

Sponsors will have their company logo and link displayed on the mobile schedule on Sched.com.

Recognition On Event Website and Event Signage:

Sponsors will have their logo displayed on the event website and on in-person event signage.

Conference Attendee Passes: 

Sponsors receive a number of passes to the event based on sponsorship level.

Platinum: 4 passes

To register your passes, click the registration link here, select “Sponsor Booth Staff” from the dropdown and enter the discount code on the last page of registration.

Please email your event lead (Ashlee Carlson) if you need your sponsor code for the complimentary passes re-sent to you.

Table Top Sponsor Space and Lead Retrieval:

See Tabletop section for details.

Gold Deliverables

Recognition in Opening Session: Platinum sponsors will be recognized during the opening session verbally and with their logo on a “thank you to our sponsors” slide.

Social Media Mention From @KubeCon_ Handle:

• CNCF will create and post the content for social media mentions. Sponsors receive a mention in a group with other Gold sponsors.
• No action is required on your part.

Mobile Schedule Branding:

Sponsors will have their company logo and link displayed on the mobile schedule on Sched.com.

Recognition On Event Website and Event Signage:

Sponsors will have their logo displayed on the event website and on in-person event signage.

Conference Attendee Passes: 

Sponsors receive a number of passes to the event based on sponsorship level.

Gold: 3 passes

To register your passes, click the registration link here, select “Sponsor Booth Staff” from the dropdown and enter the discount code on the last page of registration.

Please email your event lead (Ashlee Carlson) if you need your sponsor code for the complimentary passes re-sent to you.

Start-up Deliverables

Recognition in Opening Session: Platinum sponsors will be recognized during the opening session verbally and with their logo on a “thank you to our sponsors” slide.

Mobile Schedule Branding:

Sponsors will have their company logo and link displayed on the mobile schedule on Sched.com.

Recognition On Event Website and Event Signage:

Sponsors will have their logo displayed on the event website and on in-person event signage.

Conference Attendee Passes: 

Sponsors receive a number of passes to the event based on sponsorship level.

Start-Up: 2 passes

To register your passes, click the registration link here, select “Sponsor Booth Staff” from the dropdown and enter the discount code on the last page of registration.

Please email your event lead (Ashlee Carlson) if you need your sponsor code for the complimentary passes re-sent to you.

Sponsors receive a tabletop display space which includes the following:

Diamond

• 2.5m x 2.5m space
• (2) 1.86m x .92m tables with black drape
• (2) chairs,
• (1) power strip,
• (1) lead retrieval license,
• shared conference wifi

Platinum

• 2m x 2m space
• (1) 1.86m x .92m table with black drape
• (2) chairs,
• (1) power strip,
• (1) lead retrieval license,
• shared conference wifi

Gold

• 2m x 2m space
• (1) 1.86m x .92m table with black drape
• (2) chairs,
• (1) power strip,
• (1) lead retrieval license,
• shared conference wifi

Start-Up

• 1.5m x 1.5m space
• (1) 1.86m x .92m table with black drape
• (2) chairs,
• (1) power strip,
• (1) lead retrieval license,
• shared conference wifi

Sponsors may bring custom tablecloths, pop-up banners, small backwalls, or anything that fits within your footprint and us under 8ft in height. Materials may not go outside your footprint. Subject to CNCF approval.

If you have any questions about tabletops or what you can bring in, please email acarlson@linuxfoundation.org.

AV Upgrades

If you would like to rent monitors, laptops, or other audio/visual equipment for your booth, you may order directly from Rydges Melbourne. Please fill out the order form below and submit it no later than 11 October.

ORDER HERE

Payment will be issued via invoice by the Linux Foundation.

For assistance with your monitor order, please contact rydgesmelb@mylesav.com.au.

Shipping Instructions

Each company is responsible for shipping and tracking their own exhibit materials to and from the conference. We recommend hand-carrying when possible.

INBOUND SHIPPING

Shipments may arrive at the venue beginning 14 October.

Sponsors are responsible for their own shipments to and from the conference. Please confirm you have filled out any necessary customs paperwork as well.

***Once you ship, please fill out this form which will help our team locate your packages onsite.***

1. Please label your boxes with this shipping address:
   • Rydges Melbourne
     186 Exhibition Street,
     Melbourne VIC 3000, Australia
2. Then, please fill out this delivery label and affix to each package
3. Once you have shipped, please notify our team by filling out this form which will help our team locate your packages onsite

OUTBOUND SHIPPING

Sponsors will need to package their own items and have return labels ready (please note we cannot print labels onsite). Sponsors will need boxes to be moved to the hotel’s outbound package location and call the carrier to arrange the pickup. Please let our onsite team know when your boxes are packed, labeled, and ready to be moved to the pickup location and we can assist.

Please complete and affix this collection label to all packages.

Onsite Security + Storage

Please do not leave valuable items unattended at your booth. Take valuables such as laptops to your hotel room or visit the Information Desk if you have any questions about storing items elsewhere overnight.  Any left behind items may be discarded at the sponsor’s expense.

Neither the Linux Foundation, CNCF, Rydges Melbourne nor their employees, staff, or third-party vendors will be held liable for lost or stolen items.