Speaker Guide

Welcome!

Thank you for speaking at OpenSSF Day North America 2023, in Vancouver, British Columbia, on Wednesday, May 10. 

This is your official event speaker guide. Please bookmark this page for easy reference and continue to check back as the event gets closer we will be adding additional speaker information, such as on-site details, as they are available.

Please click through the tabs on this page to access information.

Important Dates + Deadlines

• Speaker Registration Deadline: Monday, April 10. You should have received registration information in your speaker notification email. Please email cfp@linuxfoundation.org if you need this information sent to you again.
• Additional AV Request Deadline: Friday, April 14
• Speaker PowerPoint Presentation Deadline: Thursday, May 4
• Event Dates: Wednesday, May 10

Registration

• Please email cfp@linuxfoundation.org if you need speaker registration information sent to you again.

Visa Letter Requests

• If you require a visa letter, please register for the event and then complete the visa letter request form.
• We also ask that you please note the following:
  • Provision of a visa letter by The Linux Foundation does not guarantee visa approval, as final approval is made at the sole discretion of the government of the event’s host country.
  • The Linux Foundation strongly recommends requesting a visa letter at your earliest convenience and contacting your local Embassy/Consulate with any visa questions you may have.
  • The Linux Foundation processes most visa letter requests in (3) business days.

Venue & Hotel Information

• OpenSSF Day North America will take place at the Vancouver Convention Centre, 1055 Canada Pl, Vancouver, BC V6C 0C3, Canada

• Please view details on our Venue & Travel page.

Schedule, Timing & Speaker Profiles

The schedule will be announced Wednesday, March 29, and posted on our website using sched.com. You will receive an email from sched.com asking you to create your account; please upload your bio and photo.

If you have a conflict with the timing of your talk, find that it conflicts with the content of another talk, or need help uploading your bio and photo, please contact Carolyn Ingalls at cingalls@linuxfoundation.org.

AV Details & Requirements

Please note the following technical requirements:

• Presentation slides should be formatted in 16:9. The due date to submit your PowerPoint slides is Thursday, May 4. Final presentations should be emailed to cingalls@linuxfoundation.org
• The room will include (2) 16:9 screens, (2) projectors, and (1) microphone per speaker. Required: All speakers must supply their own computer and necessary adaptors during their session.
  • NOTE: The projectors have both VGA and HDMI capabilities/outputs and can accommodate either. 
• If you require any additional AV, please email cfp@linuxfoundation.org with those needs by Friday, April 14. The Linux Foundation will make every effort to accommodate other AV needs; however, final approval for additional AV requests will be made case-by-case.

Presentation Details & PowerPoint Template

Due by Thursday, May 4

We will be compiling all presentations into a master deck and will need to receive the final PowerPoint presentation by Thursday, May 4. Final presentations should be emailed to cingalls@linuxfoundation.org no later than Thursday, May 4.

Additionally, all speakers must submit a pdf of their final presentation slides before the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session.

Please note that your presentation slides should be submitted in PDF format to Sched.com and must be formatted in 16:9.

If you want to use the OpenSSF Day North America PowerPoint template for your presentation, you can download it here. (Please note it is not required to use the presentation template.)

To upload slides:

• Log into your OpenSSF Day North America 2023 speaker profile through Sched.com
• Go to your session within Sched
• Click on Session tools to the right of the session title
• Underneath the session title, select Add Presentation
• Upload your pdf document (note: there is a 50MB size limit)
• The presentation will automatically save to your session

If you want to use the OpenSSF Day North America PowerPoint template for your presentation, you can download it here. (Please note it is not required to use the presentation template.)

Inclusive Speaker Orientation Online Course

In collaboration with the National Center for Women in Technology (NCWIT), the Linux Foundation has created an online course to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging. 

Code of Conduct

Please read and abide by our code of conduct, which can be found here. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.

Contact Us

Do you have a speaker or schedule-related question?

Please contact Carolyn Ingalls at cingalls@linuxfoundation.org.