Speaker Guide

We are excited to welcome you as a speaker to Overture Maps Foundation Member Summit. The event is happening at Grand Hotel Baglioni in Florence, Italy, from 21-23 April, 2026.

Please bookmark this link for easy reference and click through the tabs on this page to access the information.

• Schedule Announcement: Wednesday, 4 March
• Speaker Registration Deadline: Wednesday, 18 March
• Additional AV Needs Deadline: Wednesday, 25 March
• Presentation Slide Upload Deadline: Wednesday, 15 April
• Event Dates: 21-23 April, 2026

You should have received registration information in your speaker notification email. If you need those details again, please contact cfp@linuxfoundation.org. All speakers receive complimentary registration.

If you require a visa letter, please register for the event first and then complete the visa letter request here.

Please note the following:

• Provision of a visa letter by The Linux Foundation does not guarantee visa approval, as final approval is made at the sole discretion of the government of the event’s host country.
• The Linux Foundation strongly recommends requesting a visa letter at your earliest convenience and contacting your local Embassy/Consulate with any visa questions you may have.
• The Linux Foundation processes most visa letter requests in (3) business days.

The Overture Maps Foundation Member SUmmit will be held at Grand Hotel Baglioni, located at:

Piazza dell’Unita Italiana, 6
50123 Firenze Fl, Italy

View hotel information on our Venue & Travel page.

The schedule will be announced Wednesday, 4 March, on Sched.com. You will receive an email directly from Sched.com asking you to create your account; please make sure to upload your bio and photo.

Reminder: The duration of your talk is inclusive of Q&A (if you choose to open the floor to questions).

If you have a conflict with the timing of your talk, find that it conflicts with the content of another talk, or are having problems uploading your bio and photo, please contact cfp@linuxfoundation.org.

Please note the following technical requirements:

• All speakers must supply their own computer and adapters to use during their talk.
• Presentation slides should be formatted in 16:9.  
• The room will include a screen, projector, and (1) microphone for each speaker.
• If you require any additional AV, please email cfp@linuxfoundation.org with those needs by Wednesday, 25 March. The Linux Foundation will make every effort to accommodate other AV needs; however, final approval for AV requests will be made on a case-by-case basis.

All speakers are required to upload their final presentation slides by Wednesday, 15 April. In addition to providing a hard copy for accessibility purposes, we find that adding presentations before the event helps to drive interest in attending the session.

Please note that your presentation slides should be submitted as a PDF and formatted in 16:9.

To upload slides, follow these instructions (guide with screenshots):

• Log into your speaker profile through Sched.com 
• On the top of the page, click “Manage and Promote Your Session”
• Click “Add Presentation”
• Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
• Click “Upload” and your slides will automatically be saved

An optional PowerPoint template is available to all speakers at the summit.

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging. 

Please read and abide by our Code of Conduct. We ask that speakers especially review this code of conduct and are inclusive in the words and images used during their presentation.

If you have any other questions, please contact us at cfp@linuxfoundation.org.