Sponsor Guide

Thank you for your support of PyTorch Conference Europe2026 taking place in-person on 7-8 April 2026.

Event Lead

Courtenay Pope will be your main point of contact for sponsorship deliverables for this event.
For onsite support, please go to the registration desk and an event team member will help you!

For CFP, Keynote, and speaker questions, please reach out to Cassandra Reyes-Jones.

Registration

All sponsors should register here as a “Sponsor” using the sponsor code that was emailed to you in the Discount Code field.

You receive a number of complimentary in-person All Access passes with your sponsorship.

Follow these steps to register for your All Access Pass:

• Use the registration link here
• Select “Sponsor”
• Enter your code in the Discount Code field when the page refreshes
• If you need your code resent, please contact Courtenay Pope.

Marketing Kit

2026 PyTorch EU Marketing Kit

This year’s in-person event will take place at the following venue: 

Station F
5 Parvis Alan Turin,
75013 Paris, France

Please see our Venue & Travel page for information on booking accommodations at the hotel as well as transportation options.

If you have any questions regarding your sponsorship benefits, please contact Courtenay Pope.

We look forward to welcoming you to Paris!

*Schedule subject to change; check back frequently; final hours to be announced in pre-event sponsor information email the week before the event. Note breaks below are periods of time where we anticipate higher foot traffic and recommend sponsors plan accordingly.

All times are in Central European Standard Time (CEST).

Booth Setup:

Monday, 6 April, 14:00 – 17:00
*No registration badge will be required for sponsor set up
Tuesday, 7 April, 7:00 – 7:30 – booth must be fully set by 7:30, 15 minutes before booth opening hours

Booth Hours: 

Tuesday, 7 April, 7:30 – 18:30

• AM Break 10:10 – 10:40
• Lunch (Lunch is provided for Attendees and Sponsors) 12:05 – 13:35
• PM Break 15:00 – 15:30
• Flare Party 17:00 – 18:30

Wednesday, 8 April, 8:00 – 16:55

• AM Break 10:10 – 10:40
• Lunch (Lunch is provided for Attendees and Sponsors) 12:05 – 13:35
• PM Break 15:00 – 15:30

Booth Teardown: Wednesday, 8 April, 15:30 – 17:30

***Please email all deliverables to Courtenay Pope.***

Please note all deliverables apply to everyone unless sponsor levels are specified. We recommend reviewing your contract to see what deliverables come with your sponsorship. If you have any questions regarding your deliverables, please email Courtenay Pope

March 19: 

• Confirm use of tabletop sponsor space
• Logo in .svg format due / Confirm logo and URL on website
• Confirm X (previously Twitter) Handle (Diamond, Platinum and Gold Sponsors only)
• Review and confirm in-booth activity and send over your top time preferences to cpope@linuxfoundation.org (Diamond receives 2, Platinum receives 1)
• Confirm custom content for Social Media post (Diamond only): Email custom content to cpope@linuxfoundation.org. If received after this date, I cannot guarantee we can use it.
• Confirm use of lead retrieval device (options: physical device required (Diamond, Platinum, or Gold only), mobile app only, or no lead retrieval)
• Confirm if you will be shipping anything to the advanced warehouse

March 25: 

• AV order deadline (see AV for additional details under Tabletop Displays)
• Hardline internet order deadline (see AV for additional details under Tabletop Displays)
• Confirm re-post content for Social Media post (Diamond and Platinum only): Email X link that you would like re-posted to cpope@linuxfoundation.org. If received after this date, I cannot guarantee we can post it.

April 3:

• Register attendees by this date

April 6:

• Provide to LF event staff at registration your 1 collateral item if you are providing collateral

Diamond sponsors receive a keynote or breakout session. Platinum and Gold sponsors receive a breakout session.

Please reach out to Cassandra Reyes-Jones with any questions.

1. Keynote and session content must meet CFP requirements and is subject to approval by The Linux Foundation and/or the event Program Committee. 
2. Sales and marketing pitches are prohibited.
3. The Linux Foundation is committed to a diverse and inclusive community. To this end, all talks/sessions with more than one speaker are required to include at least one woman or gender non-confirming participant. All-male panels will not be accepted.
4. The Linux Foundation is dedicated to providing a harassment-free experience for participants at all of our events. We encourage all submitters to review our complete Code of Conduct.

Diamond sponsors receive:

• (1) W183cm x H74.5cm draped table
• (2) conference chairs (conference table height)
• (1) lead retrieval device & license
• (1) triple outlet power strip, located at the back of the space (we will plug your monitor into this by default)
• (1) wastebin
• Shared conference wifi

Notes:

• Pop-up banners must fit within your space of 6 ft x 6 ft (1.8 m x 1.8m) 
• You may bring your own tablecloth

All level sponsors may order additional power, hardline internet, and AV. See below for more details.

Platinum sponsors receive:

• (1) W183cm x H74.5cm draped table
• (2) conference chairs (conference table height)
• (1) lead retrieval device & license
• (1) triple outlet power strip, located at the back of the space (we will plug your monitor into this by default)
• (1) wastebin
• Shared conference wifi

Notes:

• Pop-up banners must fit within your space of 6 ft x 6 ft (1.8 m x 1.8m) 
• You may bring your own tablecloth

All level sponsors may order additional power, hardline internet, and AV. See below for more details.

Gold sponsors receive:

• (1) W183cm x H74.5cm draped table
• (2) conference chairs (conference table height)
• (1) lead retrieval device & license
• (1) triple outlet power strip, located at the back of the space (we will plug your monitor into this by default)
• (1) wastebin
• Shared conference wifi

Notes:

• Pop-up banners must fit within your space of 6 ft x 6 ft (1.8m x 1.8m)
• You may bring your own tablecloth

All level sponsors may order additional power, hardline internet, and AV. See below for more details.

Silver sponsors receive:

• (1) W183cm x H74.5cm draped table
• (2) conference chairs (conference table height)
• (1) lead retrieval device & license
• (1) triple outlet power strip, located at the back of the space (we will plug your monitor into this by default)
• (1) wastebin
• Shared conference wifi

Notes:

• Pop-up banners must fit within your space of 6 ft x 6 ft (1.8m x 1.8m)
• You may bring your own tablecloth

All level sponsors may order additional power, hardline internet, and AV. See below for more details.

Bronze sponsors receive:

• (1) W183cm x H74.5cm draped table
• (2) conference chairs (conference table height)
• (1) lead retrieval device & license
• (1) triple outlet power strip, located at the back of the space (we will plug your monitor into this by default)
• (1) wastebin
• Shared conference wifi

Notes:

• Pop-up banners must fit within your space of 6 ft x 6 ft (1.8m x 1.8m)
• You may bring your own tablecloth

All level sponsors may order additional power, hardline internet, and AV. See below for more details.

Please note all upgrade orders are optional, and at the expense of the sponsor. All items ordered must fit within your booth space.

ADDITIONAL AV EQUIPMENT, Hard-Wired Internet and power

If you would like to order any upgraded items such as monitors, additional power or hard-wired internet for your booth, please order directly from LF Sponsor Services.  Please review the the upgrade order form and email OSSJ2025@fujiya-net.co.jp (cc cpope@linuxfoundation.org) no later than Thursday, November 20.  For any monitor orders, 1 HDMI cable per monitor will be provided. The monitors are compatible with USB-A and you must bring your own USB drives. Make sure to have the original image/video data on hand as that will be requested to assist with troubleshooting any onsite issues.

Hard-wired Internet: If you are interested in ordering a hard line for your booth, please email cpope@linuxfoundation.org.
Pricing: 1 line × ¥42,000 (for December 7–10)
Specifications: Up to 1Gbps per line (best effort)
Up to 7 lines can be arranged
*Cable charges and setup fees will be billed separately from the above

• Fujiya Manual
• Furniture, AV, or Power Upgrade Order Form

If you have any questions about upgrade orders, please contact:

Fujiya Co.
Email: OSSJ2025@fujiya-net.co.jp
Copy Email: lfsponsorservices@linuxfoundation.org

ORDER HERE by November 20

Shipping Instructions

Each company is responsible for shipping and tracking their own exhibit materials to and from the conference. We are not able to ship anything directly to the event venue, so we strongly encourage you to hand carry anything you need at your booth. If you need to and plan to ship items for your booth, please email our shipping provider contact, Axel Leuret at aleuret.france@schaefer-sis.de. Proper documentation and payment is required prior to making any shipping arrangements, especially if shipping internationally.

Shipping Contact:
SIS Logistik GmbH
Axel Leuret
aleuret.france@schaefer-sis.de
cc: Courtenay Pope

SIS Logistik GmbH must be contacted for every separate shipment sent out, even if you are not shipping using them as a mail carrier. The venue is not directly receiving shipments, so you must ship to the advance warehouse. Any missed steps may result in late delivery or displaced packages. SIS Logistik GmbH won’t be able to receive your packages at the advance warehouse and assist if they aren’t aware of your shipments. 

PyTorch EU 2026 Shipping Tracking Form for LF Sponsor Team
SIS Logistik GmbH Shipping Guidelines
SIS Logistik GmbH Shipping Instructions

We recommend printing shipping labels in color for quick and easy identification for SIS Logistik GmbH internal use. Please provide as much information as possible on the labels, this will assist SIS Logistik GmbH and the LF Sponsor team for a smooth shipping process. 

Shipments to the advance warehouse must have listed the correct address and following information: 

Your Company/Exhibitor Name AND Event Name
Your Booth Number
Exhibitor Onsite Contact + Mobile Phone Number
Package Nr.: _ of _

Due to the holiday hours for delivery, shipping and handling prices may be increased. Due to this, we strongly encourage hand carrying your items rather than shipping.

Tracking Instructions

Along with completing proper documentation, please submit all tracking numbers for your shipments via the form below so that the LF Sponsor team can ensure that your items are delivered to the conference venue. The more information you provide this will help our team in any necessary tracking. 

PyTorch EU Tracking Form for LF Sponsor Team

For questions regarding your shipment, please reach out to SIS Logistik GmbH at aleuret.france@schaefer-sis.de and copy cpope@linuxfoundation.org.

Onsite Security + Storage

Please do not leave valuable items unattended at your booth. There will be no onsite storage so we recommend taking valuables such as laptops to your hotel room. There will be general venue security, but venue staff and residents will have access.

Neither the Linux Foundation, Station F nor their employees, staff, or third-party vendors will be held liable for lost or stolen items.

Provide Tracking Information

Please submit all tracking numbers for your inbound Co-Located event shipments through the Shipping Tracking Form so that we can help ensure your items are delivered to the conference venue and the correct booth. If you do not fill out this form, we will not know to account for your shipments onsite which could result in a delayed delivery to your tabletop.

FILL OUT SHIPPING TRACKING FORM

Material Handling, Hand-Carrying + Private Vehicles

Sponsors may carry small, lightweight items into the venue by hand. Any materials that require the use of wheeled or mechanical equipment, such as dollies or flatbeds, must be delivered via the loading docks with advanced approval and are prohibited in the venue lobbies or hallways.

Community Expo

The Community Expo with all sponsor tabletops will be located in the foyer of the main floor. Keynote and breakout sessions will take place throughout the venue. 

FloorPlan

LF Sponsor Services will also assign you with the best available booth location. Booth locations will be assigned by sponsorship level and in the order in which the signed sponsorship contracts were received. When available, LF Sponsor Services will send an email confirming your booth number.

Sponsor storage will not be available for this event. You must store all items in your booth space or in your hotel room.

Any left-behind items may be discarded at the sponsor’s expense.

Please do not leave valuable items in this room or unattended at your booth. Please take valuables such as laptops to your hotel room or visit the exhibitor services desk if you have any questions about storing items elsewhere overnight. Neither The Linux Foundation, Station F, nor their employees, staff, or third-party vendors will be held liable for lost or stolen items.    

Each sponsorship level includes lead retrieval license(s) for collecting attendee contact information at your onsite booth. The number of license(s) and physical scanners provided is based on the sponsorship level, noted on your sponsorship contract.

Lead Retrieval Options

Please submit your choice of lead retrieval via email to Courtenay Pope at cpope@linuxfoundation.org. by Wednesday, March 18. You may choose from the following options. If no choice is submitted by the deadline, no physical lead retrieval devices will be provided. 

Option 1: Physical Lead Retrieval Device(s) – Diamond, Platinum, and Gold sponsors only

Select this option if you would like to receive the physical lead retrieval device(s) that are included in your sponsorship. By selecting this option, the sponsor will be responsible for any lost, damaged, or stolen device(s). Physical devices are only included with the Diamond, Platinum, and Gold sponsorships.

Option 2: Mobile App Only

Select this option if you do NOT want to receive the physical lead scanner(s) that are included in your sponsorship and will use the  mobile app on your own personal devices only. 

Option 3: No Lead Retrieval

Select this option if you don’t want to collect leads onsite and don’t need access to our lead scanners or app. 

If you would like to order additional licenses and/or devices as well as have any questions, please email Courtenay Pope at cpope@linuxfoundation.org.

Physical Lead Retrieval Devices

If you requested physical lead retrieval devices and/or purchased additional devices, you may pick them up at the lead retrieval help desk in the Solutions Showcase during set up hours. You will need your username and password to log in so please have this information ready when you pick up your devices.

All devices must be returned to the registration desk on Wednesday, April 8 by 18:00. A replacement fee of $1500 will be assessed for any lost, damaged or stolen lead retrieval devices.

Lead Retrieval Rules + Regulations

• Lead retrieval devices may be used to scan attendee badges within your exhibit booth ONLY. Scanning attendee badges in aisles, lounges or anywhere outside of the Solutions Showcase is not permitted. If lead retrieval devices are used outside of a sponsor’s booth, The Linux Foundation reserves the right to delete the sponsors’ scanned leads and to exclude the sponsor from lead retrieval at future events.
  • Only LF event staff reserve the right to scan at sponsored conference sessions on the behalf of eligible sponsors. No sponsors are allowed to scan outside of their booth. 
• All attendees must verbally consent prior to scanning their name badge. 
• Adhere to our onsite health + safety guidelines in the Community Expo. It is each sponsor’s responsibility to manage crowds in their booth and adjacent aisles. 
• Physical lead retrieval devices may be picked up at the information help desk in the Community Expo starting at during set up hours.
• Handle your lead retrieval device(s) with care and do not leave any device(s) unattended at your booth. A replacement fee  will be assessed for any lost, damaged, or stolen device.

Lead Report Data

You may export your lead report in real-time during the event. Information on how to access your account will be shared approximately two weeks before the event. The following attendee information will be included in the lead report: 

• First name
• Last name
• Job title
• Company name
• Email address
• Physical address incl. country, city, state, zip code/postal code
• Job Function
• Industry

For privacy reasons, phone numbers will NOT be included in the lead reports. If you would like to collect phone numbers, you can create a lead qualifier for your staff to input phone numbers, or have your staff add collected phone numbers in the notes section of the app. 

GDPR + Data Privacy

All Linux Foundation events are fully GDPR compliant. By registering and attending PyTorch Europe Conference 2026, all participants agree to the Linux Foundation’s Privacy Policy and our event registration which include the following language:

In order to facilitate networking and business relationships at the event, you may choose to visit a third party’s booth or virtual booth or to access sponsored content. You are never required to visit third party booths or to access sponsored content. When visiting a booth (e.g. by clicking on a third party’s logo in the virtual exhibit hall or exhibitor directory, and any actions within the virtual booth thereafter including viewing resources), accessing swag or virtual swag provided by sponsors, or by participating in sponsored activities, the third party will receive some of your registration data. This data includes your first name, last name, title, company, address, email, standard demographics questions (i.e. job function, industry), and details about the sponsored content or resources you interacted with. If you choose to interact with a booth or virtual booth or access sponsored content, you are explicitly consenting to receipt and use of such data by the third-party recipients, which will be subject to their own privacy policies.