Slide Upload Deadline: Prior to the end of the Summit on 3 September
Event Dates: Tuesday, 1 September – Thursday, 3 September
REGISTRATION
You should have received registration information in your speaker notification email. If you need those details again, please contact [email protected].
VISA REQUESTS
If you require a visa letter, please register for the event and then complete the visa letter request form.
All visa letter requests must be submitted no later than two weeks prior to the event. Any visa letter requests made after the two-week deadline cannot be guaranteed.
We also ask that you please note the following:
The provision of a visa letter by The Linux Foundation does not guarantee visa approval, as final approval is at the sole discretion of the government of the event’s host country.
The Linux Foundation strongly recommends that you request a visa letter at your earliest convenience and contact your local Embassy/Consulate with any visa questions you may have.
The Linux Foundation processes most visa letter requests in (3) business days.
VENUE AND HOTEL ACCOMMODATIONS
seL4 Summit 2026 will take place in Vancouver, Canada, BC, at: Hyatt Regency Vancouver 655 Burrard Street Vancouver, Canada BC V6C 2R7
We have negotiated a discounted rate at the Hyatt Regency Vancouver. Please visit our Venue & Travel page for more information. Rooms will likely sell out before the room block closes on Monday, 10 August – we encourage you to book early to secure a room at the conference rate.
SCHEDULE, TIMING, & SPEAKER PROFILES
The schedule is posted on the website using sched.com. You should have received an email from sched.com asking you to create your account; please upload your bio and photo if you have not used Sched before.
If you have a conflict with the timing of your talk, find that it conflicts with the content of another presentation, or are having problems uploading your bio and photo, please contact Jennifer Crowley at [email protected].
If you need to change the title or abstract of your session, please send those details to Jennifer Crowley, who will update them on your behalf.
While preparing your slides and presentation, we kindly ask you to be mindful of the potentially wide audience. People will have different technical levels, different backgrounds, and different levels of knowledge and understanding of seL4 and its associated technologies. As we aim to grow our community and welcome new people at the summit, please make sure you provide enough introduction, background, and definitions at the start of your talks so that most people can follow your talk.
AV DETAILS & REQUIREMENTS
Any additional AV requests are due by Tuesday, 4 August.
Please note the following technical requirements:
All speakers must supply their own computer and adapters to use during their talk
Speakers should format their presentation slides in 16:9
The room will include a screen, projector, and (2) microphones – one for the speaker, and one for questions from the audience
If you require any additional AV, please email Jennifer Crowley at [email protected] with those needs by Tuesday, 4 August. The Linux Foundation will make every effort to accommodate other AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.
PRESENTATION TEMPLATE & SLIDE UPLOAD
Submission Deadline: Prior to the end of the Summiton 3 September
Please upload your slides before the end of the summit.
If you plan to use speaker notes, please follow the steps below to ensure your laptop is set up correctly. This will allow you to view your notes while the audience sees only your slides.
Before Connecting
Close all unnecessary apps & tabs
Turn off notifications
Disable Night Mode / TrueTone
Don’t enter full-screen presentation mode yet
At the podium
Plug in the HDMI cable
If needed, use your USB-C to HDMI adapter
On Mac, click “Allow” if prompted
Use “Extended Display” mode (not Mirrored)
Using MAC
Go to System Settings > Displays
Click the “Arrangement” tab
Make sure “Mirror Displays” is unchecked
Using PC
Press ⊞Win + P, then select “Extend”
Or: Right-click on the Desktop > Display Settings
Under Multiple Displays, select “Extend these displays”
PowerPoint
Start slideshow: ⌘Cmd + Enter (Mac) or F5 (PC)
Or: Click Slide Show > Play from Start
If notes show on the wrong screen, click “Swap Displays”
PowerPoint® is a registered trademark of Microsoft Corporation. This instructional content is provided for educational purposes only and does not imply endorsement or affiliation with Microsoft.
Google Slides
Use Google Chrome as your browser
Click the dropdown next to ‘Slideshow’ > select Presentation Display Options
Check “Presenter View” and “Full Screen”
If prompted, select “Allow”
Choose the external display (may have a strange name like PanasonicXYZ)
Click Start Slideshow
Google Slides™ is a trademark of Google LLC. This instructional content is provided for educational purposes only and does not imply endorsement or affiliation with Google.
Inclusive Speaker Orientation Online Course
In collaboration with the National Center for Women in Technology (NCWIT), the Linux Foundation has created an online course to teach viewers about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging. Please click here for the course.
CODE OF CONDUCT
Please read and abide by our Code of Conduct, available here. Our Code of Conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.
CONTACT US
If you have any other platform, speaker, or schedule-related questions, please contact Jennifer Crowley at[email protected].
