Sponsor Guide

Thank you for your support of SOSS Fusion 2024 taking place in-person on Tuesday, October 22 – Wednesday, October 23.

Please click through the tabs on this page to access information on exhibiting at the conference.

Event Lead

Courtenay Pope will be your main point of contact for sponsorship deliverables for the following events.

For CFP, Keynote, and speaker questions, please reach out to Jennifer Crowley.

Registration

All sponsors should register here as an “Sponsor” using the sponsor code that was emailed to you in the Discount Code field.

You receive a number of complimentary in-person All Access passes with your sponsorship.

Follow these steps to register for your All Access Pass:

• Use the registration link here
• Select “Sponsor”
• Enter your code in the Discount Code field when the page refreshes
• If you need your code resent, please contact Courtenay Pope.

This year’s in-person event will take place at the following venue: 

Alpharetta Conference Center
9000 Avalon Blvd.
Alpharetta, GA 30009

Please see our Hotel & Travel page for information on booking accommodations at the hotel as well as transportation options.

If you have any questions regarding your sponsorship benefits, please contact Courtenay Pope.

We look forward to welcoming you to Atlanta!

*Schedule subject to change; check back frequently; final hours to be announced in pre-event sponsor information email the week before the event.

All times are in Eastern Standard Time (EST).

Booth Setup:

Monday, October 21, 2:00 PM – 4:00 PM
*Registration will be open starting at 2:00 to pick up your badge.
Tuesday, October 22, 8:00 AM – 10:50 AM

Booth Hours: 

Tuesday, October 22, 11:00 AM – 7:30 PM

• AM Break 11:00 AM – 11:30 AM
• Lunch (Lunch is provided for Attendees and Sponsors) 12:45 PM – 2:15 PM
• PM Break 3:55 PM – 4:25 PM
• Onsite Attendee Reception 6:05 – 7:30 PM

Wednesday, October 23, 10:25 AM – 3:50 PM

• AM Break 10:25 AM – 10:55 AM
• Lunch (Lunch is provided for Attendees and Sponsors) 12:35 PM – 2:05 PM
• PM Break 3:10 PM – 3:40 PM

Booth Teardown: Wednesday, October 23, 3:40 PM – 6:00 PM

***Please email all deliverables to Linux Foundation Sponsor Services ***

Please note all deliverables apply to everyone unless sponsor levels are specified. We recommend reviewing your contract to see what deliverables come with your sponsorship. If you have any questions regarding your deliverables, please email Linux Foundation Sponsor Services

October 8: 

• Logo in .svg format due / Confirm logo and URL on website
• Confirm use of tabletop sponsor space
• Confirm X (previously Twitter) Handle
• Confirm use of lead retrieval device
• Confirm email blast and send content – Diamond and Platinum sponsors only

October 11:

• AV order deadline (see AV for additional details)
• Provide custom question for post event attendee survey – Diamond and Platinum sponsors only

October 16:

• Register attendees by this date

October 20:

• Additional power order deadline
• Hardline Internet order deadline
• Advance warehouse delivery start date (see shipping for additional details) – Fill out shipping tracking form so we know to locate your packages onsite

Gold Deliverables

Speaking Opportunity: Gold sponsors receive a breakout session. Please see the speaking opportunity tab for more information.

Recognition in Opening Session: Recognition during the opening session verbally and with their logo on a “thank you to our sponsors” slide.

Social Media Mention From OpenSSF Handle:

OpenSSF will create and post the content for social media mentions. Gold sponsors receive 1 shared post. No action is required on your part. 

Sponsor Designation in Press Release

Recognition as sponsor in body of the press release.

Access to Event Press List

Contact list shared one week prior to the event for your own outreach.

Recognition On Event Website and Event Signage:

Gold sponsors will have their logo displayed on the event website and on in-person event signage.

Conference Attendee Passes: 

Sponsors receive a number of all-access passes to the event based on sponsorship level. Passes include access to the full event.

Gold: 4 passes

To register your passes, click the registration link here, select “Sponsor” as the registration type and enter your code in the Discount Code field when prompted.

Please email Courtenay Pope if you need your sponsor code for the complimentary passes re-sent to you.

20% Discount on Additional Event Passes

To register your passes, click the registration link here, select “Attendee” as the registration type and enter your code in the Discount Code field when prompted.

Please email Courtenay Pope if you need your 20% discount code re-sent to you.

Table Top Sponsor Space and Lead Retrieval:

Gold sponsors receive (1) lead retrieval device and a 6’x6’ footprint which includes (1) 6ft table, 2 chairs, and power. See the tabletop display section and lead retrieval section below for more detailed information.

Post Event Data Report

The post event data report provides event demographics and additional details on event performance.

Silver Deliverables

Access to Event Press List

Contact list shared one week prior to the event for your own outreach.

Recognition On Event Website and Event Signage:

Diamond sponsors will have their logo displayed on the event website and on in-person event signage.

Conference Attendee Passes: 

Sponsors receive a number of all-access passes to the event based on sponsorship level. Passes include access to the full event.

Silver: 2 passes

To register your passes, click the registration link here, select “Sponsor” as the registration type and enter your code in the Discount Code field when prompted.

Please email Courtenay Pope if you need your sponsor code for the complimentary passes re-sent to you.

20% Discount on Additional Event Passes

To register your passes, click the registration link here, select “Attendee” as the registration type and enter your code in the Discount Code field when prompted.

Please email Courtenay Pope if you need your 20% discount code re-sent to you.

Table Top Sponsor Space and Lead Retrieval:

Silver sponsors receive (1) lead retrieval device and a 6’x6’ footprint which includes (1) 6ft table, 2 chairs, and power. See the tabletop display section and lead retrieval section below for more detailed information.

Post Event Data Report

The post event data report provides event demographics and additional details on event performance.

Startup/Nonprofit Deliverables

Access to Event Press List

Contact list shared one week prior to the event for your own outreach.

Recognition On Event Website and Event Signage:

Startup sponsors will have their logo displayed on the event website and on in-person event signage.

Conference Attendee Passes: 

Sponsors receive a number of all-access passes to the event based on sponsorship level. Passes include access to the full event.

Startup/Nonprofit: 2 passes

To register your passes, click the registration link here, select “Sponsor” as the registration type and enter your code in the Discount Code field when prompted.

Please email Courtenay Pope if you need your sponsor code for the complimentary passes re-sent to you.

20% Discount on Additional Event Passes

To register your passes, click the registration link here, select “Attendee” as the registration type and enter your code in the Discount Code field when prompted.

Please email Courtenay Pope if you need your 20% discount code re-sent to you.

Table Top Sponsor Space and Lead Retrieval:

Startup sponsors receive (1) lead retrieval device and a 6’x6’ footprint which includes (2) 6ft table, 2 chairs, and power. See the tabletop display section and lead retrieval section below for more detailed information.

Post Event Data Report

The post event data report provides event demographics and additional details on event performance.

Gold sponsors receive a breakout session.

Please reach out to Jennifer Crowley with any questions.

1. Session content must meet CFP requirements and is subject to approval by OpenSSF, The Linux Foundation and/or the event Program Committee. 
2. Sales and marketing pitches are prohibited.
3. The Linux Foundation is committed to a diverse and inclusive community. To this end, all talks/sessions with more than one speaker are required to include at least one woman or gender non-confirming participant. All-male panels will not be accepted.
4. The Linux Foundation is dedicated to providing a harassment-free experience for participants at all of our events. We encourage all submitters to review our complete Code of Conduct.

Gold sponsors receive a 6ft x 6ft space which includes:

• (1) 6ft (l) x 30in (w) draped table
• (2) chairs
• (1) lead retrieval device & license
• (1) triple outlet power strip, located at the back of the space (we will plug your monitor into this by default)
• (1) wastebin
• Shared conference wifi

Notes:

• Pop-up banners must fit within your 6ft x 6ft space
• You may bring your own tablecloth

All level sponsors may order additional power, hardline internet, and AV. See below for more details.

Silver sponsors receive a 6ft x 6ft space which includes:

• (1) 6ft (l) x 30in (w) draped table
• (2) chairs
• (1) lead retrieval device & license
• (1) triple outlet power strip, located at the back of the space (we will plug your monitor into this by default)
• (1) wastebin
• Shared conference wifi

Notes:

• Pop-up banners must fit within your 6ft x 6ft space
• You may bring your own tablecloth

All level sponsors may order additional power, hardline internet, and AV. See below for more details.

Startup sponsors receive a 6ft x 6ft space which includes:

• (1) 6ft (l) x 30in (w) draped table
• (2) chairs
• (1) lead retrieval device & license
• (1) triple outlet power strip, located at the back of the space (we will plug your monitor into this by default)
• (1) wastebin
• Shared conference wifi

Notes:

• Pop-up banners must fit within your 6ft x 6ft space
• You may bring your own tablecloth

All level sponsors may order additional power, hardline internet, and AV. See below for more details.

ADDITIONAL AV EQUIPMENT

If you would like to rent monitors, laptops, or other audio/visual equipment for your booth, please order directly from our vendor, AV Strategies.  Please complete the online AV Order form no later than Friday, October 11. Payment credit card is to be made directly to AV Strategies. 

AV Strategies online order form 

If you have any questions about your AV order, please contact:

AV Strategies
Phone: +1 855-879-3950 
Email: tradeshow@avstrategies.ca

ORDER HERE by October 11

ADDITIONAL POWER

While we provide standard power for your booth, we do offer the option to order additional power if needed. If you require additional power for your booth, please email Courtenay Pope and we will connect you directly with our power provider. The deadline for electrical orders is Monday, October 21.

Notes:

• Each standard booth package includes a power drop and (1) power strip located behind your table.
• If you have ordered a monitor, you do not need to order additional power, as we will plug it in to the power strip that comes with your table. You might consider additional power + strips if you are bringing multiple devices.
• If you are traveling from outside of the United States, please make sure you bring the correct power adapters and converters for your electronic devices.

Order by October 21

HARD-WIRED INTERNET

Shared conference Wi-Fi will be available free of charge to all sponsors.

While we do not allow sponsors to have their own Wi-Fi networks, we do offer the option to purchase a hardline if you require one. If you require hard-wired internet for your booth, please email Courtenay Pope and we will connect you directly with our internet provider.

ORDER by October 21

Shipping Instructions

Each sponsor company is responsible for shipping and tracking its own exhibit materials to and from the conference.

BEFORE YOU SHIP: please read the below instructions carefully.

The venue will accept shipments no earlier than Friday, October 18. Shipments arriving prior to this date will be refused by the venue.

Shipments to the venue must be sent to the following address:

The Hotel at Avalon

ATTN: Christy O’Connell
Linux Foundation – SOSS FUSION 10/22/24 – COMPANY NAME and NAME HERE
9000 Avalon Blvd, Alpharetta, GA 30009

Provide Tracking Information

Please submit all tracking numbers for your inbound Co-Located event shipments through the Shipping Tracking Form so that we can help ensure your items are delivered to the conference venue and the correct booth. If you do not fill out this form, we will not know to account for your shipments onsite which could result in a delayed delivery to your tabletop.

FILL OUT SHIPPING TRACKING FORM

Courier Deliveries + Outbound Shipments

All outbound shipping must be coordinated with the Hotel’s Banquet Department and must be advised 48 hours in advance. Individuals are responsible for repacking, affixing labels, and calling to arrange pickup. Hotel will deliver packages from the meeting space to the pickup area within the hotel.

Material Handling, Hand-Carrying + Private Vehicles

Sponsors may carry small, lightweight items into the venue by hand. Any materials that require the use of wheeled or mechanical equipment, such as dollies or flatbeds, must be delivered via the loading docks and are prohibited in the venue lobbies or hallways.

Security

Please do not leave valuable items unattended at your tabletop display. Please take valuables such as laptops to your hotel room or visit the exhibitor services desk if you have any questions about storing items elsewhere overnight.

Any left-behind items may be discarded at the sponsor’s expense.

Neither The Linux Foundation, Alpharetta Conference Center, nor their employees, staff, or third-party vendors will be held liable for lost or stolen items.  

Sponsor storage will not be available for this event. You must store all items in your booth space or in your hotel room.

Please note you will need a “sponsor” badge to access the Sponsor Showcase during set up.

Any left-behind items may be discarded at the sponsor’s expense.

Please do not leave valuable items in this room or unattended at your booth. Please take valuables such as laptops to your hotel room or visit the exhibitor services desk if you have any questions about storing items elsewhere overnight. Neither The Linux Foundation, Alpharetta Convention Center, nor their employees, staff, or third-party vendors will be held liable for lost or stolen items.    

Information Coming Soon