Speaker Guide

We are excited to welcome you as a speaker to the Automotive Grade Linux All Member Meeting Spring 2023, happening in-person March 8-9 at the Vienna House Andel’s in Berlin, Germany. Sessions will take place in Central European Time (CET), UTC +1.

This is your official event speaker guide. Please bookmark this page for easy reference and continue to check back as the event gets closer as we will be adding additional speaker details. If you have any questions, please email us at cfp@linuxfoundation.org.

Please click through the tabs on this page to access information.

• Speaker Registration Deadline: Monday, February 20. You should have already received the registration information, which was included in your speaker notification. Please get in touch with us at cfp@linuxfoundation.org if you need registration assistance.
• A/V Requests Due: Wednesday, February 22
• Speaker Presentation Slides Uploaded to Sched: Wednesday, March 1
• Upload Bio + Headshot to Sched.com Deadline: Friday, March 3
• Pre-recorded Video Deadline: Monday, March 6
• Event Dates: Wednesday, March 8 – Thursday, March 9
• Timezone: Central European Time (CET), UTC +1

To confirm that you will be presenting, please register as a speaker by Monday, February 20. 

Registration information was sent in your acceptance email. If you need this information sent to you again, please contact cfp@linuxfoundation.org.

Please get in touch with Jennifer Crowley for virtual speaker registration information.

If you require a visa letter, please register for the event and then complete the visa letter request form.

All visa letter requests must be submitted no later than two weeks prior to the event. Any visa letter requests made after the two-week deadline cannot be guaranteed.

We also ask that you please note the following:

• Provision of a visa letter by The Linux Foundation does not guarantee visa approval as final approval is made at the sole discretion of the government of the event’s host country.
• The Linux Foundation strongly recommends requesting a visa letter at your earliest possible convenience and to contact your local Embassy/Consulate with any visa questions you may have.
• The Linux Foundation processes most visa letter requests in (3) business days.

The Automotive Grade Linux All Member Meeting Spring 2023 will be held at Vienna House Andel’s in Berlin, Germany.

VIENNA HOUSE ANDEL’S BERLIN

Landsberger Allee 106
Berlin, Germany 10369

We have negotiated a discounted rate at the Vienna House Andel’s Berlin. Please visit our Venue & Travel page for more information.

Rooms will likely sell out in advance of the room block close date of Friday, February 10  – we encourage you to book early to secure a room at the conference rate.

We look forward to welcoming you to Berlin.

The schedule will be announced Wednesday, February 8 on Sched.com. You will receive an email directly from Sched.com asking you to create your account; please make sure to upload your bio and photo by Friday, March 3.

If you have a conflict with the timing of your talk, find that it conflicts with the content of another talk, or are having problems uploading your bio and photo, please contact cfp@linuxfoundation.org. Please review the event schedule for updates.

Please note that all conference sessions are 40 minutes in length.

• Session Presentation (30 minutes + 10 minutes Q&A)
• Panel Discussion (30 minutes + 10 minutes Q&A)
• Birds of a Feather (40 minutes)

Please note the following technical requirements:

• All speakers must supply their own computer and adapters to use during their talk
• Presentation slides should be formatted in 16:9  
• A conference-branded presentation template can be downloaded here; use of the template is optional.
• The room will include a screen, projector, and (2) microphones
• We will make every effort to accommodate additional AV needs; however, final approval for additional AV requests will be made case-by-case.
• AV requests must be received by Wednesday, February 22.

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session.

Please upload slides to Sched.com by Wednesday, March 1.

Please note that your presentation slides should be submitted in PDF-format to Sched.com and must be formatted in 16:9.

If you would like to use the AGL-AMM PowerPoint template for your presentation, you can download it here. (Please note it is not required to use the presentation template.)

To upload slides:

• Log into your Automotive Grade Linux All Member Meeting speaker profile through Sched.com or via the mobile site
• On the top of the page, click “Manage and Promote Your Session”
• Click “Add Presentation”
• Click on the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
• Click “Upload” and your slides will automatically be saved

All virtual speakers will need to pre-record their talk, which will be played in the meeting room. 

Some suggested tools to use for recording are Quicktime, Google Hangouts, Zoom, a screen recorder, or something similar. The recording should show your slides/screen as well as you presenting using a picture in picture style format. Please feel free to reach out with any questions.

Videos need to be received no later than Monday, March 6

Uploading Instructions for Pre-recorded Sessions

We have multiple options for uploading your pre-recorded presentation:

• Add your recording directly into the Google folder (please email jcrowley@linuxfoundation.org to confirm we received your file)
• Share your file with jcrowley@linuxfoundation.org
• Or let us know if you have an alternate method (DropBox, file sharing service, etc)

Videos need to be received no later than Monday, March 6

We appreciate you spreading the word about your presentation on Twitter, #automotivelinux, LinkedIn, and Facebook. Sample posts that you can share on your social media channels are below.

• Proud to be chosen as a speaker for #automotivelinux – visit “link to your session” to add my talk to your schedule!
• Thrilled to announce I’ll be presenting at #automotivelinux! Visit AGL AMM Spring 2023 to see the full schedule 👍
• Just learned my talk “Session Name” was accepted 🎉 See you all in Berlin for #automotivelinux! “link to your session”
• Can’t wait to speak at #automotivelinux in Berlin – visit AGL AMM Spring 2023 to check out the full lineup!

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging. 

Please read and abide by our code of conduct, which can be found here. We ask that speakers especially review this code of conduct and are inclusive in the words and images used during their presentation.

If you have any other speaker, or schedule-related questions, please contact us at cfp@linuxfoundation.org.