Embedded Open Source Summit

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Moderator Guide


Thank you for moderating an in-person breakout session at Embedded Open Source Summit! 

This is the official event moderator guide for breakout sessions. Please bookmark this page for easy reference and check back before the event for the most up-to-date information. If you have any additional questions not covered by this moderator guide, please text or WhatsApp Jillian Hall (+1.774.287.1833) or Shannon Jessee (+1.949.292.1137) directly.

Important Contacts

  • For any issues with streaming or tech assistance, please first connect with the AV Tech in the room.
  • If you need assistance with any speaker and/or technical issues, please text or WhatsApp Jillian Hall (+1.774.287.1833) or Shannon Jessee (+1.949.292.1137) directly. This is the fastest way to communicate any issues you are having.


  • Familiarize yourself with the space and where everything is located. 
  • We have assigned sessions based on the preferences you shared, but please make sure you are checking Sched for room updates.

Leading Up to the Session

  • Arrive to the session room at least 10-minutes prior to the start of your shift. Introduce yourself to the AV tech/team.
  • Log into Accel and navigate to the session you are moderating. You are able to join the session up to 5 minutes prior to the start time of the session.
  • Ensure the speaker arrives in the room before the session begins.
    • If the speaker is not in the room 5-minutes before their session is set to begin, please text or WhatsApp Jillian Hall (+1.774.287.1833) or Shannon Jessee (+1.949.292.1137).
  • Introduce yourself when the speaker arrives and let them know you will be there to assist with questions from the virtual platform and overall room monitoring
    • Remind the speaker that when they answer Q+A in the room, they will need to repeat the question before answering so the virtual audience can follow.
  • Ensure that the session starts on time.
  • Maintain the integrity of the session (i.e. sponsors should not be passing out anything to attendees nor scanning badges, sessions should not be an advertorial, etc.)

During the Session

  • Monitor the room by doing the following:
    • Monitor chat comments and Q+A in the virtual session during the talk
    • If you encounter any inappropriate comments, please take a screen shot of the comment and email to Jillian Hall at jhall@linuxfoundation.org.
  • Ask the speaker 1-2 questions from the virtual audience.

After the Session

  • Ensure that the session ends on time. Use your countdown timer if needed.
  • Ask attendees and speakers to continue their conversations in the hall when the session has reached its end time if there are lingering conversations.