Sponsor Guide

Thanks for being a sponsor at ArgoCon 2022.  Below you will find information about your sponsorship deliverables.  If you have questions at any time, please don’t hesitate to reach out to Ashlee Carlson at acarlson@linuxfoundation.org.

We will continue to update this page with information as it becomes available, so please check back frequently!

General Information

• Event dates: September 19 – 21, 2022; Sponsor Showcase September 20 only
  • Check out the schedule-at-a-glance and full agenda now!
• Sponsor Set-up / Tear-down Times:
  • Set-up
    • Monday, September 19, 3:00p-5:00p PST
    • Tuesday, 7:00-8:00am PST (Set by 8:15am PST)
  • Tear Down
    • Tuesday, 7:15p-8:15p PST
• Registration
  • Visit this page to register with your sponsor code.
  • Select “In-Person Sponsor” from the dropdown and the page will refresh with a field to enter your sponsor code.
• Marketing Kit
  • Spread the word and promote ArgoCon to your communities and followers with the ArgoCon Marketing Kit!

Deliverables & Deadlines

See deadlines for each level of sponsorship below. Please send all deliverables to Ashlee Carlson at acarlson@linuxfoundation.org by the deadlines listed below.

See deadlines for Diamond Sponsors below. Please send all deliverables to Ashlee Carlson at acarlson@linuxfoundation.org by the deadlines listed below.

• ASAP: Confirm your logo on the ArgoCon website.
  • If the logo or link needs to be updated, please email the new information to Ashlee Carlson.
• ASAP: Marketing Kit
  • Spread the word and promote ArgoCon to your communities and followers with the ArgoCon Marketing Kit!
• June 15: 5-minute Keynote content & speaker info due 
  • Cody Liskh will reach out to collect this information
• July 18: Workshop Info Due (optional) 
  • Sponsors can opt to host offsite workshop on September 21; Managed registration and marketing for workshop. Lead list to be provided to sponsor for attendees that register for your workshop. 
  • For more details and to have your workshop added to the ArgoCon registration path, please complete this form: https://forms.gle/HqefTPVWfQeFpbAQ7 by Monday, Jul 18 at 11:59 PM PT.
• July 18: Confirm use of Table Top space
  • Table top space includes a 6 ft table, 2 chairs, power, and 1 lead retrieval device.
• July 18: Provide Twitter Handle
  • Diamond sponsors will receive a pre-event standalone tweet and a customizable news spotlight during event.
• August 15: (1) Email to opt-in list of attendees – Deadline to select date
  • You may send (1) pre- or post-conference emails to attendees who opted-in to receive sponsored content. Dates are reserved on a first come first serve basis. CNCF will send emails on a conference-branded email template on behalf of the sponsor. Attendee contact details will not be shared. You may include an optional 640px x 300px header image in PNG or JPG.
    • Review the email schedule and send your preferred date to Ashlee Carlson by this date. 
    • Please send finalized content in a Word or Google Doc to Ashlee Carlson at least 5 days prior to the date you selected or we cannot guarantee it will be sent.
• August 15: Registration Opt-in Swag Giveaway description due
  • Diamond sponsors have the opportunity to mail swag to virtual and in-person attendees who opt-in during registration.
  • Please provide a proof of the item you’d like to provide attendees to Ashlee Carlson.
  • Sponsor is responsible for distribution/shipping to attendees after the event.
  • *Opt-in leads will be provided ONLY to Diamond sponsors who submit their proof by this date.*
• September 1: (2) 50-word Messages in Event Networking Channel
  • Diamond sponsors have the opportunity to reach out to attendees with (2) customized 50-word messages that the events team will send out at a designated time in the event Slack channel. Messages may include a call to action, e.g. directing attendees to a conference session or link to an external website. Please email your content by this date.
• September 8: Deadline to order A/V for your Tabletop space.
  • Need a monitor for your tabletop display? Order a floor supported or tabletop monitor using the below order form. Note that orders placed after September 12 may incur an additional 25% fee. Please follow instructions in the order form to submit your order to AVMS and copy acarlson@linuxfoundation.org.
  • AVMS ORDER FORM
• September 19: Don’t forget to register with your sponsor code! 
  • Diamond sponsors receive 4 complimentary in person passes to ArgoCon. Ashlee Carlson sent this code in your original email confirmation. 
  • Select “In-Person Sponsor” from the dropdown and the page will refresh with a field to enter your sponsor code.

See deadlines for Platinum Sponsors below. Please send all deliverables to Ashlee Carlson at acarlson@linuxfoundation.org by the deadlines listed below.

• ASAP: Confirm your logo on the ArgoCon website.
  • If the logo or link needs to be updated, please email the new information to Ashlee Carlson.
• ASAP: Marketing Kit
  • Spread the word and promote ArgoCon to your communities and followers with the ArgoCon Marketing Kit!
• July 18: Confirm use of Table Top space
  • Table top space includes a 6 ft table, 2 chairs, power, and 1 lead retrieval device.
• July 18: Provide Twitter Handle
  • Platinum sponsors will receive (1) pre-event group tweet and (1) group tweet during the event.
• September 1: (1) 50-word Message in Event Networking Channel
  • Platinum sponsors have the opportunity to reach out to attendees with a customized 50-word message that the events team will send out at a designated time in the event Slack channel. Message may include a call to action, e.g. directing attendees to a conference session or link to an external website. Please email your content by this date.
• September 8: Deadline to order A/V for your Tabletop space.
  • Need a monitor for your tabletop display? Order a floor supported or tabletop monitor using the below order form. Note that orders placed after September 12 may incur an additional 25% fee. Please follow instructions in the order form to submit your order to AVMS and copy acarlson@linuxfoundation.org.
  • AVMS ORDER FORM
• September 19: Don’t forget to register with your sponsor code! 
  • Platinum sponsors receive 3 complimentary in person passes to ArgoCon. Ashlee Carlson sent this code in your original email confirmation. 
  • Select “In-Person Sponsor” from the dropdown and the page will refresh with a field to enter your sponsor code.

See deadlines for Gold Sponsors below. Please send all deliverables to Ashlee Carlson at acarlson@linuxfoundation.org by the deadlines listed below.

• ASAP: Confirm your logo on the ArgoCon website.
  • If the logo or link needs to be updated, please email the new information to Ashlee Carlson.
• ASAP: Marketing Kit
  • Spread the word and promote ArgoCon to your communities and followers with the ArgoCon Marketing Kit!
• July 18: Provide Twitter Handle
  • Gold sponsors will receive (1) pre-event group tweet and (1) group tweet during the event.
• September 1: (1) 50-word Message in Event Networking Channel
  • Gold sponsors have the opportunity to reach out to attendees with a customized 50-word message that the events team will send out at a designated time in the event Slack channel. Message may include a call to action, e.g. directing attendees to a conference session or link to an external website. Please email your content by this date.
• September 19: Don’t forget to register with your sponsor code! 
  • Gold sponsors receive 2 complimentary in person passes to ArgoCon. Ashlee Carlson sent this code in your original email confirmation. 
  • Select “In-Person Sponsor” from the dropdown and the page will refresh with a field to enter your sponsor code.

See deadlines for Silver Sponsors below. Please send all deliverables to Ashlee Carlson at acarlson@linuxfoundation.org by the deadlines listed below.

• ASAP: Confirm your logo on the ArgoCon website.
  • If the logo or link needs to be updated, please email the new information to Ashlee Carlson.
• ASAP: Marketing Kit
  • Spread the word and promote ArgoCon to your communities and followers with the ArgoCon Marketing Kit!
• July 18: Provide Twitter Handle
  • Silver sponsors will receive (1) pre-event group tweet.
• September 19: Don’t forget to register with your sponsor code! 
  • Silver sponsors receive 1 complimentary in person passes to ArgoCon. Ashlee Carlson sent this code in your original email confirmation. 
  • Select “In-Person Sponsor” from the dropdown and the page will refresh with a field to enter your sponsor code.

Diamond, Platinum, and select Gold sponsors receive a 6ft x 4ft tabletop display space which includes (1) 6ft table, 2 chairs, (1) power strip, (1) lead retrieval device, and shared conference wifi. Diamond sponsors may order additional AV at their own cost below.

Need a monitor for your tabletop display? Order a floor supported or tabletop monitor using the below order form by September 8.

Note that orders placed after September 12 may incur an additional 25% fee. Please follow instructions in the order form to submit your order to AVMS and copy acarlson@linuxfoundation.org.

AVMS ORDER FORM

Additional Guidelines:

• Please note that any additional materials or banners must fit within your 6ft x 4ft space and be floor supported behind or on the tabletop (banners cannot be placed beside or in front of tables). You are welcome to bring a custom tablecloth.

Please use the below information to label your shipments to ArgoCon.

INBOUND SHIPPING

Shipments can arrive beginning September 13.

Once you ship, please fill out this form which will help our team locate your packages onsite.

[Name of Company’s Onsite Contact, Company Name, Box x of x]
ARGOCON, ℅ Jennifer Alexander
Computer History Museum
1401 N Shoreline Blvd, Mountain View, CA 94043

OUTBOUND SHIPPING

Sponsors will need to package their own items and have return labels ready (please note we cannot print labels onsite). Sponsors will need boxes to be moved to the outbound package location and call the carrier to arrange the pickup.

Yes! There will be a limited onsite storage space for sponsor use. More details will be provided closer to the event.