Sponsor Guide

Thanks for being a sponsor at BazelCon 2024.  Below you will find information about your sponsorship deliverables.  If you have questions at any time, please don’t hesitate to reach out to Ashlee Carlson at acarlson@linuxfoundation.org.

We will continue to update this page with information as it becomes available, so please check back frequently!

GENERAL INFORMATION

Location:

• COMPUTER HISTORY MUSEUM
  1401 N. Shoreline Blvd.
  Mountain View, CA 94043
  

Event dates: October 14-15, 2024

Please see our Hotel & Travel page for recommended hotels as well as transportation options.

Sponsor Set-up / Dismantle Times

Subject to change; please check back for updates closer to the event.

• Set-up
  • October 13, 2:00pm – 5:00pm
  • October 14, 8:00am – 9:00am
    • Attendees will be in the space from 8:00am – 9:00am, but you are not required to staff your booth during keynotes
• Booth Hours
  • October 14, 10:00am – 7:30pm
    • Reception: 5:30pm – 7:30pm
  • October 15, 8:00am – 5:00pm
• Dismantle
  • October 15, 5:00pm – 6:00pm

Registration

Visit this page to register.

• Select “Sponsor” from the dropdown and enter the sponsor code: BAZEL24SPN
• Sponsor registrations are full-event passes with access to keynotes and sessions.

***Sponsor contacts will receive a Google form to submit deliverables directly to their inbox. Please look out for this form and submit it by the specified deadline. ***

Platinum

September 20: 

• Confirm logo and URL on website / Send SVG or AI files of your all-black and all-white logos (for use on event T-shirt)
• Confirm use of tabletop sponsor space
• Confirm X (previously Twitter) Handle
• Confirm use of lead retrieval
• Dedicated email date selection
• 50 word entry for pre- or post-event email
• Survey question

October 7: Shipments can begin arriving (see shipping for additional details) – Fill out shipping tracking form so we know to locate your packages onsite

TBA:

• AV order deadline
• Additional power order deadline

October 11: Register attendees by this date

gold

September 20: 

• Confirm logo and URL on website / Send SVG or AI files of your all-black and all-white logos (for use on event T-shirt)
• Confirm use of tabletop sponsor space
• Confirm X (previously Twitter) Handle
• Confirm use of lead retrieval
• 50 word entry for pre- or post-event email
• Survey question

October 7: Shipments can begin arriving (see shipping for additional details) – Fill out shipping tracking form so we know to locate your packages onsite

TBA:

• AV order deadline
• Additional power order deadline

October 11: Register attendees by this date

silver

September 20: 

• Confirm logo and URL on website / Send SVG or AI files of your all-black and all-white logos (for use on event T-shirt)
• Confirm use of tabletop sponsor space
• Confirm X (previously Twitter) Handle
• Confirm use of lead retrieval

October 7: Shipments can begin arriving (see shipping for additional details) – Fill out shipping tracking form so we know to locate your packages onsite

TBA:

• AV order deadline
• Additional power order deadline

October 11: Register attendees by this date

Platinum Deliverables

Speaking Opportunity: All sponsors receive a 10-minute speaking opportunity. Carolyn Ingalls will reach out with additional information and will be your contact for content.

Reception Signage: Platinum sponsor logos on all food and drink stations and prominently placed signage.

T-shirt: Logos will be placed on shirt along with event branding. Size and placement subject to design and committee approval. Logos will be black or white solid color only

Collateral Distribution: Company’s collateral prominently displayed on table near registration desk. Sponsors may bring one type of collateral. Please bring this to the registration desk during setup and our team will set it out.

Recognition in Opening Session: Sponsors logo will appear on a “thank you to our sponsors” slide during keynote session.

BoF Session: Sponsor logo prominently displayed outside of room. No action required from sponsor.

Post-Event Survey: Opportunity to add 1 pre-approved custom question to the post-event attendee survey. Follow up reporting will be provided with survey results.

Email to Opt-In Attendees:

• Platinum sponsors have the opportunity to send (1) pre- OR post-conference email to attendees who opted-in to receive sponsored content.
• Review the email schedule and send your preferred date to Ashlee Carlson by September 20. Dates are reserved on a first come, first serve basis.
• The Linux Foundation will send emails on a conference-branded email template on behalf of the sponsor.
• Attendee contact details will not be shared.
• Finalized content and a 640px x 300px header image in PNG or JPG are due at least (5) business days prior to the send date. We will send a draft for your approval.
• There is no character limit. Hyperlinks can be included, but no additional images other than the header. Messages can thank attendees, promote a session, encourage attendees to download marketing materials, visit your tabletop, visit your website, contact you, etc.

50-word entry in attendee email:

Platinum sponsors have the opportunity to include a 50-word message in the pre OR post-conference attendee email shared with other platinum and gold sponsor messages. This will be included in the footer of the attendee emails. Can include hyperlinks.

Social Media Mention From @BazelBuild Handle:

The BazelCon marketing team will create and post the content for social media mentions. Platinum sponsors receive 1 pre-event post and 1 post during the event. No action is required on your part. 

Recognition On Event Website and Event Signage:

Sponsors will have their logo displayed on the event website and on in-person event signage.

Conference Attendee Passes: 

This event is free to attend! To register as a sponsor, please use the below code:

• Register here
• Select “Sponsor” as the ticket type if you would like the sponsor designation on your badge.
• Use the voucher code BAZEL24SPN

Table Top Sponsor Space and Lead Retrieval:

Sponsors receive a lead retrieval app license and a 6’x4’ footprint which includes (1) 6ft table, 2 chairs, and power. See the tabletop display section and lead retrieval section below for more detailed information.

Lead retrieval via mobile app that must be used on a personal device.

GOLD Deliverables

Speaking Opportunity: All sponsors receive a 10-minute speaking opportunity. Carolyn Ingalls will reach out with additional information and will be your contact for content.

T-shirt: Logos will be placed on shirt along with event branding. Size and placement subject to design and committee approval. Logos will be black or white solid color only

Collateral Distribution: Company’s collateral prominently displayed on table near registration desk. Sponsors may bring one type of collateral. Please bring this to the registration desk during setup and our team will set it out.

Recognition in Opening Session: Sponsors logo will appear on a “thank you to our sponsors” slide during keynote session.

BoF Session: Sponsor logo prominently displayed outside of room. No action required from sponsor.

Post-Event Survey: Opportunity to add 1 pre-approved custom question to the post-event attendee survey. Follow up reporting will be provided with survey results.

50-word entry in attendee email:

Gold sponsors have the opportunity to include a 50-word message in the pre OR post-conference attendee email shared with other platinum and gold sponsor messages. This will be included in the footer of the attendee emails. Can include hyperlinks.

Social Media Mention From @BazelBuild Handle:

The BazelCon marketing team will create and post the content for social media mentions. Gold sponsors receive 1 pre-event post and 1 post during the event. No action is required on your part. 

Recognition On Event Website and Event Signage:

Sponsors will have their logo displayed on the event website and on in-person event signage.

Conference Attendee Passes: 

This event is free to attend! To register as a sponsor, please use the below code:

• Register here
• Select “Sponsor” as the ticket type if you would like the sponsor designation on your badge.
• Use the voucher code BAZEL24SPN

Table Top Sponsor Space and Lead Retrieval:

Sponsors receive a lead retrieval app license and a 6’x4’ footprint which includes (1) 6ft table, 2 chairs, and power. See the tabletop display section and lead retrieval section below for more detailed information.

Lead retrieval via mobile app that must be used on a personal device.

silver Deliverables

Speaking Opportunity: All sponsors receive a 10-minute speaking opportunity. Carolyn Ingalls will reach out with additional information and will be your contact for content.

T-shirt: Logos will be placed on shirt along with event branding. Size and placement subject to design and committee approval. Logos will be black or white solid color only

Collateral Distribution: Company’s collateral prominently displayed on table near registration desk. Sponsors may bring one type of collateral. Please bring this to the registration desk during setup and our team will set it out.

Recognition in Opening Session: Sponsors logo will appear on a “thank you to our sponsors” slide during keynote session.

Social Media Mention From @BazelBuild Handle:

The BazelCon marketing team will create and post the content for social media mentions. Silver sponsors receive 1 pre-event post. No action is required on your part. 

Recognition On Event Website and Event Signage:

Sponsors will have their logo displayed on the event website and on in-person event signage.

Conference Attendee Passes: 

This event is free to attend! To register as a sponsor, please use the below code:

• Register here
• Select “Sponsor” as the ticket type if you would like the sponsor designation on your badge.
• Use the voucher code BAZEL24SPN

Table Top Sponsor Space and Lead Retrieval:

Sponsors receive a lead retrieval app license and a 6’x4’ footprint which includes (1) 6ft table, 2 chairs, and power. See the tabletop display section and lead retrieval section below for more detailed information.

Lead retrieval via mobile app that must be used on a personal device.

Shipping Instructions

Each company is responsible for shipping and tracking its own exhibit materials to and from the conference.

Please label your packages with the following to ensure proper delivery:

BazelCon
c/o Jennifer Alexander
1401 North Shoreline Blvd.
Mountain View, CA 94043

Packages can begin arriving on October 7.

Please FILL OUT THIS FORM after you ship so we know to expect your package.

Packages will be placed on your exhibit tabletop prior to your arrival.

Outbound shipping:

For any packages that need to be shipped out after the event, the sponsor is responsible for packaging the boxes and printing and affixing shipping labels. Please bring packages to the designated outgoing package area and call your carrier to arrange pickup.

storage & Security

Limited storage space will be available on a first-come, first-serve basis. Location TBA.

Any left-behind items may be discarded at the sponsor’s expense.

Please do not leave valuable items in this room or unattended at your booth. Please take valuables such as laptops to your hotel room or visit the registration desk if you have any questions about storing items elsewhere overnight. Neither the Linux Foundation, CHM, nor their employees, staff, or third-party vendors will be held liable for lost or stolen items. 

Sponsors receive a 6ft x 4ft space which includes (1) 140cm x 70cm draped table, 2 chairs, (1) lead retrieval license, (1) power strip + power drop, and shared conference wifi. 

• Pop-up banners must fit within your 6ft x 4ft space
• You may bring your own tablecloth
• Don’t forget power adapters and converters!

Sponsors may order additional power, hardline internet, and AV. See below for more details.

ADDITIONAL AV EQUIPMENT and power

If you would like to rent a monitor (floor stand or tabletop), laptop, or additional power for your booth, please order using the order form below.

Coming soon!

Order Deadline: TBA

HARD-WIRED INTERNET

Shared conference Wi-Fi will be available free of charge to all sponsors.

If you need a hardline at your booth please email Ashlee Carlson by October 1 to discuss options.

Coming soon!