welcome
Thanks for being a sponsor at BazelCon 2026. Below you will find information about your sponsorship deliverables. If you have questions at any time, please don’t hesitate to reach out to Marissa Nino at [email protected].
We will continue to update this page with information as it becomes available, so please check back frequently!
General Information
Deliverables & Deadlines
See deliverables and deadlines for each level of sponsorship below. After reviewing the sponsor guide, please send all deliverable related questions to Marissa Nino at [email protected]. Any content needed for a sponsor’s deliverables to be fulfilled will have an applicable google form for submission. The deliverable specific google form must be completed for that deliverable to be fulfilled. If you have any issue assessing a google form, please email [email protected].
Deadlines
*** Please email all deliverable questions to Marissa at [email protected]. Submit deliverable related information as requested below via applicable google form. ***
Please note all deliverables apply to everyone unless sponsor levels are specified. We recommend reviewing your contract to see what deliverables come with your sponsorship. If you have any questions regarding your deliverables, please email Marissa. Additional information can be found on the deliverables page. Make sure to hit submit on any applicable google forms please.
24 August:
3 August:
- Register booth staff by this date
- Deadline for monitor upgrade orders (at the sponsor’s own expense) via the upgrade order form. Submit your order and payment directly to BTL. Email completed order form to [email protected], copy Marissa at [email protected].
- Deadline for hardline internet and additional power orders. Inquiries and orders must be placed directly with Marissa at [email protected].
14 August:
- Provide your preferred email date for pre or post event email via this deliverable schedule email date google form. See available options here.
- Only Diamond and Platinum sponsors
- Tentatively booth assignments will be sent out to sponsors by this date.
31 August:
- Friendly reminder, if you haven’t already to provide pre or post event email content via deliverable sponsored email content google form.
- Only Diamond and Platinum sponsors. Content must be provided by sponsor.
- Provide custom question for post event attendee survey via this deliverable specific google form (Diamond sponsor only). Optional, will only provide survey data for sponsor specific submitted custom question.
8 October:
- Earliest inbound shipments can arrive is 8:00 on 8 September – see additional shipping information here
- Tracking form for internal LF event team use
- Shipments that arrive the venue reserves the right to turn away or will be subjected to storage fees.
14 October:
- Must hand deliver (1) collateral item to LF event staff at registration desk.
- May deliver if setting up on 13 September or 14 September
15 October:
- Outbound shipment collections must be arranged by exhibitors for pickup on 15 October
- If applicable, it is recommended at the latest by 11:00 on 15 October onsite booth staff check in with event lead regarding outbound shipment arrangements.
Deliverables
Platinum Deliverables
Reception: Shared branding on all food and drink stations and prominently placed signage.
Lightning Talk: 10 minute tech talk to be given on the main stage. Session content must be approved by the Program Committee to ensure it is educational and not promotional. Sponsors should prioritize inclusion when selecting speakers. Scheduling is based on availability.
Collateral Distribution: Option to place marketing material or swag item on shared table. Item subject to BazelCon Planning Committee approval.
BoF Session: Sponsor logo prominently displayed outside of room.
Session Recordings: Sponsor recognition slide with logo at the beginning of each video recording. Logo placement in order of sponsorship tier.
Pre and Post-Event Attendee Registration Contact List (Opt-in Only): List may be used for marketing purposes, and will include attendee contact information (with email address) of opt-in attendees. Lists will be sent approximately 1 week before and 1 week after the event.
Custom Question in Post-Event Attendee Survey: Opportunity to add question of your choice (subject to BazelCon Planning Committee approval), and follow-up reporting with data results.
T-Shirt: Logos will be placed on shirt along with event branding. Size and placement subject to design and BazelCon Planning Committee approval. Logos must be white solid color only.
Recognition on Conference Signage: Logo prominently displayed on conference signage.
Logo Included on “Thank You to Our Sponsors” Slide During Keynote Sessions
10′ X 10′ Exhibit Space: Includes table, (2) chairs, power, power strip, shared conference wifi & tabletop sign with sponsor logo. Table location based on tier, but subject to availability and timing of signing contract.
Lead Retrieval App: Live scans, real time reporting, and ability to take notes on captured leads. Use of lead retrieval app, no physical device provided.
Social Media Recognition: (1) Pre-event and (1) during event post.
Email Recognition: Sponsor logo and link recognition in pre and post-event attendee email communications
Post Event Data Report: Provides event demographics and additional details on event performance.
Gold Deliverables
Lightning Talk: 10 minute tech talk to be given on the main stage. Session content must be approved by the Program Committee to ensure it is educational and not promotional. Sponsors should prioritize inclusion when selecting speakers. Scheduling is based on availability.
Collateral Distribution: Option to place marketing material or swag item on shared table. Item subject to BazelCon Planning Committee approval.
BoF Session: Sponsor logo prominently displayed outside of room.
Session Recordings: Sponsor recognition slide with logo at the beginning of each video recording. Logo placement in order of sponsorship tier.
Post-Event Attendee Registration Contact List (Opt-in Only): List may be used for marketing purposes, and will include attendee contact information (with email address) of opt-in attendees. Lists will be sent approximately 1 week before and 1 week after the event.
Custom Question in Post-Event Attendee Survey: Opportunity to add question of your choice (subject to BazelCon Planning Committee approval), and follow-up reporting with data results.
T-Shirt: Logos will be placed on shirt along with event branding. Size and placement subject to design and BazelCon Planning Committee approval. Logos must be white solid color only.
Recognition on Conference Signage: Logo prominently displayed on conference signage.
Logo Included on “Thank You to Our Sponsors” Slide During Keynote Sessions
6′ X 6′ Exhibit Space: Includes table, (2) chairs, power, power strip, shared conference wifi & tabletop sign with sponsor logo. Table location based on tier, but subject to availability and timing of signing contract.
Lead Retrieval App: Live scans, real time reporting, and ability to take notes on captured leads. Use of lead retrieval app, no physical device provided.
Social Media Recognition: (1) Pre-event and (1) during event post.
Email Recognition: Sponsor logo and link recognition in pre and post-event attendee email communications
Post Event Data Report: Provides event demographics and additional details on event performance.
Silver Deliverables
T-Shirt: Logos will be placed on shirt along with event branding. Size and placement subject to design and BazelCon Planning Committee approval. Logos must be white solid color only.
Recognition on Conference Signage: Logo prominently displayed on conference signage.
Logo Included on “Thank You to Our Sponsors” Slide During Keynote Sessions
6′ X 6′ Exhibit Space: Includes table, (2) chairs, power, power strip, shared conference wifi & tabletop sign with sponsor logo. Table location based on tier, but subject to availability and timing of signing contract.
Lead Retrieval App: Live scans, real time reporting, and ability to take notes on captured leads. Use of lead retrieval app, no physical device provided.
Social Media Recognition: (1) Pre-event post.
Email Recognition: Sponsor logo and link recognition in pre and post-event attendee email communications
Post Event Data Report: Provides event demographics and additional details on event performance.
Exhibit information
Platinum sponsors receive a 3M (wide) X 3M (long) x 2.5M (height max) exhibit space which includes:
- (1) tabletop with non branded drape
- (1) tabletop sign with logo
- (2) chairs
- standard power
- (1) power strip
Gold and Silver sponsors receive a 1.8M (wide) X 1.8M (long) x 2.5M (height max) exhibit space which includes:
- (1) tabletop with non branded drape
- (1) tabletop sign with logo
- (2) chairs
- standard power
- (1) power strip
You may bring custom tablecloths, pop-up banners/backwalls (must be self assembled by booth staff and not require power tools), or anything that fits within your booth space and is 2.5M max or under in height. Materials may not go outside your footprint. Subject to LF Event team approval.
If you have any questions about tabletops or what you can bring in, please email [email protected].
Storage Onsite: Please store your empty boxes underneath your tabletop exhibit.
AV Upgrades
If you would like to rent monitors, laptops, or other audio/visual equipment for your booth, you may order and pay directly to the venue approved vendor, BTL. Please fill out the order form below no later than Monday, 3 August. and email it to [email protected]. To preserve adequate booth space and ease of movement, we recommend no more than two monitors: one tabletop display and one floor-standing display.
For assistance with your monitor order, please contact:
BTL
[email protected]
cc [email protected]
Hardline Internet and Additional Power
Each booth package includes access to conference Wi-Fi shared with attendees and exhibitors, as well as standard power provided for multiple devices. If running technical demos, we strongly recommend hardline internet. Hardline internet purchased through the venue is the only permitted internet alternative.
If you have any questions or would like to order hardline internet or power upgrades, please contact Marissa immediately as options are limited being in a foyer space.
Marissa Nino
Email: [email protected]
Tech Best Practices
- DO purchase a wired connection if your booth is planning a demo or other internet-dependent activity.
- Do NOT bring outside equipment that requires power (outside of personal devices such as cell phones and laptops) into the venue.
- Do NOT bring audio devices or order speakers. Speakers are not allowed, and general exhibitor noise level cannot exceed 50 decibels. If noise level is disruptive in any way, CNCF and the Linux Foundation reserve the right to request for adjustments to be made.
- Do NOT play videos on loop with audio.
- Do NOT channel bond. Use the 2.4 GHz channel. If using the 5 GHz channel, it should be on 20 MHz wide.
- Do NOT use Wi-Fi hotspots, and avoid setting up your own network in the Solutions Showcase. These are unlikely to function well and will slow wireless down for everyone else.
- Do NOT use Chromecasts, Apple TV, or similar wireless casting/networked AV devices.
- DO bring any HDMI, Ethernet, or other required adapters for your laptop or other playback devices.
- DO download slide decks and large files ahead of the event.
- DO remember to bring power adapters!
Lead retrieval information
Lead retrieval on mobile devices is offered to all sponsors.
Our onsite lead retrieval provider will be decided closer to the event.
Each sponsor receives (1) unlimited license with their sponsorship for collecting attendee contact information at your onsite booth. Lead retrieval license is unlimited and can be used simultaneously across multiple personal devices.
Lead Retrieval Rules + Regulations
- Lead retrieval may be used to scan attendee badges within your exhibit booth ONLY. Scanning attendee badges in aisles, lounges, or anywhere outside of your booth is not permitted. If lead retrieval is used outside of a sponsor’s booth, BazelCon Planning Committee reserves the right to remove all leads scanned for that day.
- All attendees must verbally consent prior to scanning their name badge.
- Adhere to our onsite health + safety guidelines. It is each sponsor’s responsibility to manage crowds in their booth and adjacent aisles.
- For privacy reasons, phone numbers will NOT be included in any lead reports. You will only receive the names and attendee lead report data listed above for leads you’ve scanned at your booth with consent of event attendees. If you wish to record attendees’ phone numbers, feel free to ask them for this information and add it manually to the notes field for each lead or you may create a custom question for this purpose.
Lead Retrieval Resources – Coming soon!
Lead Retrieval Instructions – Coming soon!
Lead Report Data
The following attendee information will be included in the lead report:
- First name
- Last name
- Job title
- Company name
- Email address
- Physical address incl. country, city, state, zip code/postal code
- Industry
- Custom qualifiers (if applicable)
No Phone Numbers
For privacy reasons, phone numbers will NOT be included in the lead reports. If you wish to record attendees’ phone numbers, feel free to ask them for this information and add it manually as a note for each lead or create a custom question for this purpose.
GDPR + Data Privacy
All Linux Foundation events are fully GDPR compliant. By registering and attending this event, all participants agree to the Linux Foundation’s Privacy Policy, which includes the following language:
In order to facilitate networking and business relationships at the event, you may choose to visit a third party’s booth or virtual booth or to access sponsored content. You are never required to visit third party booths or to access sponsored content. When visiting a booth (e.g. by clicking on a third party’s logo in the exhibit hall or exhibitor directory, and any actions within the booth thereafter including viewing resources), accessing swag or virtual swag provided by sponsors, or by participating in sponsored activities, the third party will receive some of your registration data. This data includes your first name, last name, title, company, address, email, standard demographics questions (i.e. job function, industry), and details about the sponsored content or resources you interacted with. If you choose to interact with a booth or virtual booth or access sponsored content, you are explicitly consenting to receipt and use of such data by the third-party recipients, which will be subject to their own privacy policies.
Shipping information
Shipping Instructions
The venue will accept shipments for storage starting 8:00 on Thursday, 8 October. Shipping instructions must be followed and labeling must be correct for shipments to be received and properly stored. Any shipments that arrival earlier the venue will not accept. There is no post-event storage. Free storage is available starting 8:00 on 8 October, and must be received during business hours (8:00 to 18:00). If your shipments after 18:00 on 13 October, we will do our best to get your shipment to you as soon as possible onsite but delivery time cannot be guaranteed for late shipments and all shipment costs are the responsibility of the sponsor.
If you have any shipping issues or concerns, please email Marissa at [email protected]. Please note: you always have the option to hand carry items or ship to your hotel. If shipping to a hotel, we recommend checking with your hotel first regarding their specific shipping policies as they can vary by location. The shipping instructions provided are only for the event venue.
Please use the suggested internal labels below for ease of package drop off at booth (mail carrier pre-paid labels are still required).
Inbound Shipping Label for Internal Use
Shipping Tracking Form
See below the shipping address to the venue:
[Company Name / Booth Number]
smartvillage B-Neukölln GmbH
1st floor
Donaustraße 44
12043 Berlin
Event name: LF Energy Summit Europe 2026
Event date: 15 – 16 September 2026
Label each package clearly with:
- Name of your company (company name always listed first) and booth number
- Correct address based on package size
- Number of item out of total number of Items (eg: 1 of 6)
This should be printed in large print (point size 28 or larger) on an A4 piece of paper and stuck on every individual box being delivered. Please see and use the provided internal labels above. This template label would fulfill this requirement if completed.
Where items are being mailed from overseas, it is vital that your company name is listed first and not the Hotel, to prevent delays clearing through customs. The venue itself cannot pay or accept any duties or taxes due as a result of importation. Failure to ensure paperwork is correct, will delay delivery and clearance through customs.
Once shipped, fill out the Shipping Tracking Form so our onsite team can assist if needed. If we are unaware of your shipments, the event team and venue are limited in the type of assistance we can provide onsite.
Reminder: each company is responsible for shipping and tracking their own exhibit materials to and from the conference. We recommend checking that the correct destination address is showing on the mail tracker and checking every couple of days to make sure reasonable progress is made. You can also link your contact info to get automatic updates for any delivery delays or updates.
Provide Tracking Information
Please submit all tracking numbers for your inbound shipments through the Shipping Tracking Form so that we can help ensure your items are delivered to the conference venue and the correct booth. If you do not fill out this form, we will not know to account for your shipments onsite which could result in a delayed delivery to your tabletop.
FILL OUT SHIPPING TRACKING FORM
Reminder: it is the responsibility of the sponsor to track their shipments, even when using third-party vendors. We recommend checking your shipments status information frequently leading up to the event, and contacting your third-party vendor or mail carrier as soon as there are any shipping delays or inconsistent shipping information. Also, we recommend sharing tracking information with your onsite event lead so they have it on hand if needed.
Material Handling, Hand-Carrying + Private Vehicles
Sponsors may carry small, lightweight items into the venue by hand.
Any materials that require the use of wheeled or mechanical equipment, such as dollies or flatbeds, please email Marissa at [email protected].
Onsite Security + Storage
Please do not leave valuable items unattended at your booth. Take valuables such as laptops to your hotel room. Any left-behind items may be discarded at the sponsor’s expense.
You may only store items under your booth, there is no onsite storage space please plan accordingly. Neither the Linux Foundation, the venue, staff, or third-party vendors will be held liable for lost or stolen items.
Outbound Shipping Instructions + Information
ALL of your outbound shipments need to be packed, labeled, and left on top of your table ready for collection prior to you leaving your booth by 18:00 on 15 October 2026. Exhibitors are responsible for scheduling collections for outbound shipments by the following business day (16 October 2026) from 8:00 – 18:00. Any items you intend to dispose of, leave them on the floor and in unsealed boxes so they are clearly distinguishable.
Please note that if your outbound shipments are not collected on 16 October, then regretfully, the venue may have to dispose of them, unless alternative arrangements have been confirmed in writing in advance. All charges associated with this disposal after 16 October will be fully chargeable to YOU. If you have any shipping issues or concerns, please email Marissa at [email protected].
All outbound shipments are to be clearly labeled with the following details:
Destination
Company name
Contact name (if there are any shipment issues or questions, this is the person you would like contacted)
Contact telephone number
Number of item out of total number of Items (eg: 1 of 6)
Collection date of 15 or 16 October 2026
Collection courier name
It is suggested exhibitors print out the following internal labels for easy outbound collection:
Outbound Shipping Label for Internal Use
Schedule
Please see the schedule page for the full conference agenda including keynotes, sessions, social events, and other activities.
marketing + pr
The official conference hashtag is #BazelCon
Sponsor content recommendations
If you have any announcements you’d like to make at the event, please contact Marissa at [email protected]. While this is not a sponsorship deliverable and cannot be guaranteed, we will explore any available opportunities to accommodate your request.
CONFERENCE LOGOS
Official conference logos are available for download below:
If you are looking for a different file type, please email [email protected] with your file request. .
health + Safety
Please see the most up-to-date health and safety information on the health + safety page of the event site.