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CloudNativeSecurityCon North America
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Secure AI Summit Sponsor Guide

welcome

Thanks for being a sponsor at Secure AI Summit North America 2024.  Below you will find information about your sponsorship deliverables.  If you have questions at any time, please don’t hesitate to reach out to Ashlee Carlson at acarlson@linuxfoundation.org.

We will continue to update this page with information as it becomes available, so please check back frequently!

Secure AI Summit Logo
General Information
  • Event date
    • Tuesday, June 25, 2024
    • Please note this event is co-located with CloudNativeSecurityCon North America 2024; Registration is separate, please see details below.
  • Location
    • Seattle Convention Center | Summit Building
    • 900 Pine St
      Seattle, WA
      98101
      • Showcase Location: Level 4 foyer
    • Please visit the Venue & Travel page for hotel blocks and suggestions.
  • Exhibit Hours
    Please note hours are subject to change. Check back frequently close to event date.
    • Set-up Hours
      • Tuesday, June 25, 7:30am – 9:00am
        • Booths should be set by 9:00am
    • Booth Hours
      • Tuesday, June 25, 9:15am – 5:00pm
    • Tear Down Hours
      • Tuesday, June 25, 5:00pm – 6:30pm
  • Registration
    • To register with your Sponsor Code:
      • Visit this page to register with your sponsor code
      • Select “Attendee” from the dropdown on the first page
      • Enter your Discount Code on the last page of registration.
Deliverables & Deadlines

See deadlines for each level of sponsorship below. Please send all deliverables to Ashlee Carlson at acarlson@linuxfoundation.org by the deadlines listed below.

Diamond Deadlines

See deadlines for Diamond Sponsors below. Please submit all deliverables through the Google Form sent by Ashlee Carlson at acarlson@linuxfoundation.org by the deadlines listed below.

  • ASAP: Confirm your logo on the website if you have not done so already.
    • If the logo or link needs to be updated, please email the new information to Ashlee Carlson.
  • ASAP: Confirm use of Table Top space
    • Table top space includes a 6 ft table, 2 chairs, power, conference WiFi, and 1 lead retrieval device + license.
  • May 28: Shipments can begin arriving at the advance warehouse on May 28 and can be received through June 18 at 3:00pm PT. Please follow shipping instructions below.
  • May 20: Provide X (Twitter) handle
  • May 30: Select pre- or post-event email date. Dates are selected on a first-come, first-served basis.
  • May 30: Provide Giveaway/Swag description. Please review guidelines below
  • June 6: Provide content for pre- or post-event email.
  • June 10: Order any additional AV for your tabletop. See Tabletop Information section below for details.
  • June 21: Don’t forget to register with your sponsor code! Ashlee Carlson sent this code in your original email confirmation. 
    • Diamond sponsors receive 4 complimentary in person passes.
    • Select “Attendee” from the dropdown and enter the discount code on the last page of registration

Platinum Deadlines

See deadlines for Platinum Sponsors below. Please submit all deliverables through the Google Form sent by Ashlee Carlson at acarlson@linuxfoundation.org by the deadlines listed below.

  • ASAP: Confirm your logo on the website if you have not done so already.
    • If the logo or link needs to be updated, please email the new information to Ashlee Carlson.
  • ASAP: Confirm use of Table Top space
    • Table top space includes a 6 ft table, 2 chairs, power, conference WiFi, and 1 lead retrieval device + license.
  • May 28: Shipments can begin arriving at the advance warehouse on May 28 and can be received through June 18 at 3:00pm PT. Please follow shipping instructions below.
  • May 20: Provide X (Twitter) handle
  • May 30: Provide Giveaway/Swag description. Please review guidelines below
  • June 10: Order any additional AV for your tabletop. See Tabletop Information section below for details.
  • April 2: Provide content for pre- or post-event email. Limit 150 words. This is a shared email between all platinum sponsors.
  • June 21: Don’t forget to register with your sponsor code! Ashlee Carlson sent this code in your original email confirmation. 
    • Platinum sponsors receive 2 complimentary in person passes.
    • Select “Attendee” from the dropdown and enter the discount code on the last page of registration

Gold + Start-up Deadlines

See deadlines for Gold and Start-Up Sponsors below. Please send all deliverables to Ashlee Carlson at acarlson@linuxfoundation.org by the deadlines listed below.

  • ASAP: Confirm your logo on the website if you have not done so already.
    • If the logo or link needs to be updated, please email the new information to Ashlee Carlson.
  • May 28: Shipments can begin arriving at the advance warehouse on May 28 and can be received through June 18 at 3:00pm PT. Please follow shipping instructions below.
  • May 30: Provide Giveaway/Swag description. Please review guidelines below.
  • June 21: Don’t forget to register with your sponsor code! Ashlee Carlson sent this code in your original email confirmation. 
    • Gold and Start-Up sponsors receive 1 complimentary in person passes.
    • Select “Attendee” from the dropdown and enter the discount code on the last page of registration

Deliverables

DIAMOND Deliverables

Speaking Opportunity: Diamond sponsors receive a 5-minute keynote speaking opportunity. Please see the speaking opportunity tab for more information.

Recognition in Opening Session: Diamond sponsors will be recognized during the opening session verbally and with their logo on a “thank you to our sponsors” slide.

Email to Opt-In Attendees

  • Diamond sponsors have the opportunity submit a 150-word message for an exclusive pre OR post-conference email attendees who opted in to receive sponsored content.
  • Email can include hyperlinks, but no images.
  • Submit your content and preferred date through the Google form.
  • CNCF will send emails on a conference-branded email template on behalf of the sponsor. Attendee contact details will not be shared.
  • Messages can thank attendees, promote a session, encourage attendees to download marketing materials, visit your tabletop, visit your website, contact you, etc.

Social Media Mention From @KubeCon_ Handle:

  • CNCF will create and post the content for social media mentions.
  • No action is required on your part.

Mobile Schedule Branding:

Sponsors will have their company logo and link displayed on the mobile schedule on Sched.com.

Recognition On Event Website and Event Signage:

Sponsors will have their logo displayed on the event website and on in-person event signage.

Conference Attendee Passes: 

Sponsors receive a number of passes to the event based on sponsorship level.

Diamond: 4 passes

To register your passes, click the registration link here, select “Attendee” from the dropdown and enter the discount code on the last page of registration.

Please email your event lead (Ashlee Carlson) if you need your sponsor code for the complimentary passes re-sent to you.

Attendee Swag/Giveaway (optional):

In addition to what you give away at your table, sponsors may provide (1) giveaway item/swag for attendees at the event to be set out the giveaway on the chairs in the session room during set-up hours the morning before the event. Otherwise, giveaways may be set out on a table in the back of the session room. Sponsor is solely responsible for set-up and distribution. Examples include T-shirts, bouncy balls, pens, chargers, plush toys, etc. Please review the rules and regulations:

  • It is NOT permitted to use the conference logo and branding and/or Linux Foundation and CNCF logos and artwork on any swag or giveaways that are produced and/or distributed by sponsors. Examples include t-shirts, hats or other apparel, stickers, digital assets, and any other branded items whether offered for sale or as free giveaways. CNCF reserves the right to restrict the distribution of any unauthorized items before, during, and after the event.
  • It IS permitted to use any branding found in this GitHub repo
  • Sponsors may not distribute branded lanyards as giveaways to attendees, however, sponsor booth staff may wear their own company-branded lanyards at the event.
  • It is not permitted to bring in outside food or beverage as giveaways, especially items that may contain nuts (e.g. chocolate, candy, granola bars).

Items must be approved by CNCF before the event.

Please provide your shipping information on this form.

Table Top Sponsor Space and Lead Retrieval:

Diamond sponsors receive (1) lead retrieval device and a 6’x4’ footprint which includes (1) 6ft table, 2 chairs, and power. See the tabletop display section and lead retrieval section below for more detailed information.

Platinum Deliverables

Recognition in Opening Session: Platinum sponsors will be recognized during the opening session verbally and with their logo on a “thank you to our sponsors” slide.

Email to Opt-In Attendees

  • Platinum sponsors have the opportunity submit a 150-word message to be included in a pre OR post-conference email to attendees who opted in to receive sponsored content.
  • Email content included in group with other platinum sponsors
  • Email can include hyperlinks, but no images.
  • Submit your content and preferred date through the Google form.
  • CNCF will send emails on a conference-branded email template on behalf of the sponsor. Attendee contact details will not be shared.
  • Messages can thank attendees, promote a session, encourage attendees to download marketing materials, visit your tabletop, visit your website, contact you, etc.

Social Media Mention From @KubeCon_ Handle:

  • CNCF will create and post the content for social media mentions.
  • No action is required on your part.

Mobile Schedule Branding:

Sponsors will have their company logo and link displayed on the mobile schedule on Sched.com.

Recognition On Event Website and Event Signage:

Sponsors will have their logo displayed on the event website and on in-person event signage.

Conference Attendee Passes: 

Sponsors receive a number of passes to the event based on sponsorship level.

Platinum: 2 passes

To register your passes, click the registration link here, select “Attendee” from the dropdown and enter the discount code on the last page of registration.

Please email your event lead (Ashlee Carlson) if you need your sponsor code for the complimentary passes re-sent to you.

Attendee Swag/Giveaway (optional):

In addition to what you give away at your table, sponsors may provide (1) giveaway item/swag for attendees at the event to be set out the giveaway on the chairs in the session room during set-up hours the morning before the event. Otherwise, giveaways may be set out on a table in the back of the session room. Sponsor is solely responsible for set-up and distribution. Examples include T-shirts, bouncy balls, pens, chargers, plush toys, etc. Please review the rules and regulations:

  • It is NOT permitted to use the conference logo and branding and/or Linux Foundation and CNCF logos and artwork on any swag or giveaways that are produced and/or distributed by sponsors. Examples include t-shirts, hats or other apparel, stickers, digital assets, and any other branded items whether offered for sale or as free giveaways. CNCF reserves the right to restrict the distribution of any unauthorized items before, during, and after the event.
  • It IS permitted to use any branding found in this GitHub repo
  • Sponsors may not distribute branded lanyards as giveaways to attendees, however, sponsor booth staff may wear their own company-branded lanyards at the event.
  • It is not permitted to bring in outside food or beverage as giveaways, especially items that may contain nuts (e.g. chocolate, candy, granola bars).

Items must be approved by CNCF before the event.

Please provide your shipping information on this form.

Table Top Sponsor Space and Lead Retrieval:

Platinum sponsors receive (1) lead retrieval device and a 6’x4’ footprint which includes (1) 6ft table, 2 chairs, and power. See the tabletop display section and lead retrieval section below for more detailed information.

Gold + Start-up Deliverables

Recognition in Opening Session: Platinum sponsors will be recognized during the opening session verbally and with their logo on a “thank you to our sponsors” slide.

Mobile Schedule Branding:

Sponsors will have their company logo and link displayed on the mobile schedule on Sched.com.

Recognition On Event Website and Event Signage:

Sponsors will have their logo displayed on the event website and on in-person event signage.

Conference Attendee Passes: 

Sponsors receive a number of passes to the event based on sponsorship level.

Gold/Start-Up: 1 pass

To register your passes, click the registration link here, select “Attendee” from the dropdown and enter the discount code on the last page of registration.

Please email your event lead (Ashlee Carlson) if you need your sponsor code for the complimentary passes re-sent to you.

Attendee Swag/Giveaway (optional):

Gold and Start-Up sponsors may provide (1) giveaway item/swag for attendees at the event to be set out the giveaway on the chairs in the session room during set-up hours the morning before the event. Otherwise, giveaways may be set out on a table in the back of the session room. Sponsor is solely responsible for set-up and distribution. Examples include T-shirts, bouncy balls, pens, chargers, plush toys, etc. Please review the rules and regulations:

  • It is NOT permitted to use the conference logo and branding and/or Linux Foundation and CNCF logos and artwork on any swag or giveaways that are produced and/or distributed by sponsors. Examples include t-shirts, hats or other apparel, stickers, digital assets, and any other branded items whether offered for sale or as free giveaways. CNCF reserves the right to restrict the distribution of any unauthorized items before, during, and after the event.
  • It IS permitted to use any branding found in this GitHub repo
  • Sponsors may not distribute branded lanyards as giveaways to attendees, however, sponsor booth staff may wear their own company-branded lanyards at the event.
  • It is not permitted to bring in outside food or beverage as giveaways, especially items that may contain nuts (e.g. chocolate, candy, granola bars).

Items must be approved by CNCF before the event.

Please provide your shipping information on this form.

Tabletop information

Diamond and platinum sponsors receive a tabletop display space which includes:

  • (1) 6ft x 30in table with black drape
  • (2) chairs,
  • (1) power strip,
  • (1) lead retrieval device + license,
  • shared conference wifi

You may bring custom tablecloths, pop-up banners, small backwalls, or anything that fits within your 6ft x 4ft footprint and us under 8ft in height. Materials may not go outside your footprint. Subject to CNCF approval.

If you have any questions about tabletops or what you can bring in, please email acarlson@linuxfoundation.org.

Storage Onsite: TBA

AV Upgrades

If you would like to rent monitors, laptops, or other audio/visual equipment for your booth, you may order directly from our vendor AV Strategies. Please fill out the order form below and submit it to tradeshow@avstrategies.ca and copy acarlson@linuxfoundation.org no later than Monday, June 10. 

ORDER HERE

For assistance with your monitor order, please contact:

AV Strategies
Fred Horsman
tradeshow@avstrategies.ca
cc lfsponsorservices@linuxfoundation.org

Shipping information

Shipping Instructions

Each company is responsible for shipping and tracking their own exhibit materials to and from the conference. If you plan to ship items for your booth, please read the shipping and material handling instructions carefully as documentation and payment is required prior to delivery. 

Freeman’s Advance Warehouse Shipping Labels

Shipping Tracking Form for Sponsor Team

Advance Warehouse Shipping Information

  • Ship early to avoid delays and save money
  • Freeman will accept crated, boxed or skidded material beginning 8 AM PST on May 28, 2024 at the address below. 
  • Material arriving after 3 PM PST on June 18, 2024 will be received at the warehouse with an additional late fee after deadline
  • Please note that the Freeman Warehouse does not accept uncrated freight (loose, pad-wrapped material and/or unskidded machinery), COD shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weighing more than 5,000 pounds or a single piece of freight beyond the dimensions of 108″ H x 93″ W.
  • Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM – 3:00 PM
  • Certified weight tickets must accompany all shipments.
  • If required, provide your carrier with this phone number: (888) 508-5054.

Inbound Shipments to Advance Warehouse

To ensure on-time delivery to your booth, we recommend shipping to the advance warehouse. Freeman will accept shipments at the advance warehouse no earlier than 8:00 AM Pacific Time on Tuesday, May 28. All shipments received after Tuesday, June 18, 3:00 PM Pacific Time will incur additional late fees and may not be delivered in time. All shipments to the warehouse must be sent to the following address:

Exhibiting Company Name/Booth #
CloudNativeSecurityCon – Secure AI Summit
C/O Fern / Freeman
12610 Interurban Ave S
Seattle, WA 98168
USA

Download Freeman’s advance warehouse shipping labels and label each package clearly with:

Your Company or Exhibitor Name
Your Booth Number
Exhibitor Onsite Contact & Mobile Phone Number
Package Nr.: _ of _

Freeman’s Advance Warehouse Shipping Labels

Provide Tracking Information

Please submit all tracking numbers for your shipments via the form below so that we can ensure that your items are delivered to the conference venue.

Shipping Tracking Form for Sponsor Services Team

For questions regarding your shipment, please contact:

Jared Shalek
Jared.Shalek@freeman.com

Onsite Security + Storage

Please do not leave valuable items unattended at your booth. Take valuables such as laptops to your hotel room or visit the Information Desk if you have any questions about storing items elsewhere overnight.  Any left behind items may be discarded at the sponsor’s expense.

Freeman offers off-site storage for empty crates, pallets or larger items at a fee. Neither the Linux Foundation, the venue, Freeman nor their employees, staff, or third-party vendors will be held liable for lost or stolen items.

For questions regarding your shipment, please contact:

Jared Shalek
Jared.Shalek@freeman.com

Outbound Shipping Instructions + Information

A Material Handling Agreement must be filled out for any shipment leaving the venue via Freeman. These forms can be completed onsite.  

ALL of your booth materials need to be packed, labeled, and ready for shipping when you leave your booth. Freeman will be onsite to assist with any last minute updates! 

Sponsors

Diamond

Platinum

Gold

Start-Up

Diversity Scholarship

Secure AI Day Sponsors