Speaker Guide

Thank you for being a speaker for DPDK Summit 2024, taking place on Tuesday, September 24 – Wednesday, September 25 in Montreal, Canada + Virtual.

This is your official event speaker guide. Please bookmark this page for easy reference and click through the tabs to access information.

• Schedule Announcement: Wednesday, August 7 
• Speaker Registration Deadline: Wednesday, August 21 
• Additional AV Needs Deadline: Friday, August 23 
• Slide Upload Deadline: Friday, September 20 
• Event Dates: Tuesday, September 24 – Wednesday, September 25

To confirm that you will be presenting, please register as a speaker by Wednesday, August 21.

Registration information was sent in your acceptance email. If you need this information sent to you again, please contact Jennifer Crowley.

Please register for the event and then complete the visa letter request form if you require a visa letter.

We also ask that you please note the following:

• Provision of a visa letter by The Linux Foundation does not guarantee visa approval as final approval is made at the sole discretion of the government of the event’s host country.
• The Linux Foundation strongly recommends requesting a visa letter at your earliest possible convenience and contacting your local Embassy/Consulate with any visa questions you may have.
• The Linux Foundation processes most visa letter requests in (3) business days.

DPDK Summit 2024 will take place at Hôtel William Gray on Tuesday, September 24 – Wednesday, September 25 in Montreal, Canada.

421 R. Saint-Vincent
Montréal, QC H2Y 3A6
Canada

Please note, rooms will most likely sell out in advance of the room block close dates listed below. We encourage you to book early to secure a room at the conference rate.

Visit our Venue & Travel page for further details.

The schedule will be announced Wednesday, August 7, and posted on our website using sched.com. You will receive an email from sched.com asking you to create your account; please upload your bio and photo if they are missing from your speaker profile.

Please note your session timing on the agenda as it may differ from what you originally proposed.

If you have a conflict with the timing of your talk or find that it conflicts with the content of another talk, or need help uploading your bio and photo, please contact Jennifer Crowley at jcrowley@linuxfoundation.org.

Any additional AV requests are due by Friday, August 23.

The room will include a screen, projector, and (2) wireless microphones. All slides must be formatted in 16:9.

If you require additional AV, please email Jennifer Crowley with those needs by Friday, August 23. The DPDK team will make every effort to accommodate additional AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.

In-Person Speakers – Presentation Information

• All in-person speakers will be presenting from their laptops. Please ensure you bring the necessary adapters for your computer with you. The podium will have HDMI.

• Presentation slides should be formatted in 16:9  

• A conference-branded presentation template can be downloaded here; use of the template is optional.

• Please send a PDF of your presentation to jcrowley@linuxfoundation.org to be added to Sched for attendees to download.

Virtual Speakers – Presentation Information

• DPDK will allow all virtual speakers to present live during their scheduled talk time. Additionally, we ask all virtual speakers to submit a pre-recorded video of their presentations in mp4 format. We have the pre-record as a backup in case of technical issues during the live talk. If you do not want to present live, please let us know by Monday, September 23, by 12:00 pm EDT, and we will run the pre-record at the scheduled session time.
• Pre-recorded videos are due Monday, September 23, by 11:59 pm EDT
• We have multiple options for uploading your pre-recorded presentation:
  • Add your recording directly into the Google folder (please email jcrowley@linuxfoundation.org to confirm we received your file)
  • Share your file with jcrowley@linuxfoundation.org 
  • Or let us know if you have an alternate method (DropBox, file-sharing service, etc.)
• Presentation slides should be formatted in 16:9  
• A conference-branded presentation template can be downloaded here; use of the template is optional.
• Please send a PDF of your presentation to jcrowley@linuxfoundation.org to be added to Sched for attendees to download.
• Virtual speakers will be live streaming over YouTube.

Slides should be uploaded by Friday, September 20.

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session.

To upload slides:

• Log into your speaker profile through Sched.com 
• On the top of the page, click “Manage and Promote Your Session”
• Click “Add Presentation”
• Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
• Click “Upload” and your slides will automatically be saved  

An optional Powerpoint template is available for download here. Please note, all slides must be formatted in 16:9.

In collaboration with the National Center for Women in Technology (NCWIT), the Linux Foundation has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.

Please read and abide by our Code of Conduct, which can be found here. Our Code of Conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentation.

Do you have a speaker or schedule-related question? Please contact Jennifer Crowley at jcrowley@linuxfoundation.org.