Speaker Guide

We are excited to welcome you as a speaker for gRPConf India 2025, taking place 19 November at the Google Campus, Ananta Building, in Bengaluru, India!

Please bookmark this page for easy reference. If you have any questions, please email the CNCF Content Team.

• Travel Fund Request Deadline*: Monday, 15 September
• Upload Bio + Headshot to Sched.com: Tuesday, 23 September
• Register as a Speaker: Wednesday, 1 October
  • You should have received your registration voucher code in your notification email. 
• Submit additional AV Requests: Tuesday, 4 November
• Upload Presentation Slides: Wednesday, 12 November

*If you are not being assisted or sponsored by a company or organization, and would be otherwise unable to attend for financial reasons, you may apply for travel funding. See below for more details.

Please review the sections below to find more information about the above dates and deadlines.

Registration

To confirm your participation and secure your speaking slot, it’s important to complete your registration by Wednesday, 1 October, using the details you received in your notification email. If you require this information again, please reach out to the CNCF-hosted Event Content Team. Failure to register by the deadline may result in your slot being given to someone on our waitlist.

If you have already registered for the event and are now a speaker listed on the schedule, please reach out to our registration team to be issued a refund.

Complimentary registration is also extended to co-speakers or panelists from the original CFP submission. Please ensure their participation format aligns with yours before registering. For example, you cannot present in person if your co-speaker can only participate virtually.

Visa Letter Requests

If you require a visa letter, please register for the event, and then complete the visa letter request form.

Speaker Travel Funding

If you are not being assisted or sponsored by a company or organization, and would be otherwise unable to attend for financial reasons, you may apply for travel funding. The deadline for travel funding applications is Monday, September 15. When you apply:

Choose “gRPConf India.” Write “I am a speaker at gRPConf India and include the sched.com link to your session.” Please note that by applying, funding is not guaranteed. If awarded, certain conditions will apply.

Note: Talk acceptance does not guarantee travel funding. Notifications on travel funding will be sent approximately 10 days later.

This year’s event will take place at at the Google Campus in Bengaluru, India. All sessions will take place in the Ananta Building.

The schedule will be announced Wednesday, 10 September, and posted on our website using Sched.com. You will receive an email directly from Sched.com asking you to create your account; please make sure to upload your bio and photo.

If you have a conflict with the timing of your talk or find that it conflicts with the content of another talk; or are having problems uploading your bio and photo, please contact the CNCF Content Team.

Please note the following technical requirements:

• All speakers must supply their computers and HDMI adapters to use during their talk.
• Presentation slides should be formatted in 16:9. 
• The room will include a screen, projector, and (2) microphones. 
• If you require any additional AV, please email the CNCF Content Team with those needs by Tuesday, 4 November. The Linux Foundation will make every effort to accommodate other AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.

All speakers are required to submit a PDF-format version of their final presentation slides ahead of the event to Sched.com. We find that adding the presentations before the event helps to drive interest in attending the session. The deadline to upload presentations is Wednesday, 12 November.

Please log into Sched.com and follow these steps to upload your slides.

Branded SLIDE DECK

For speakers, an optional Slide Deck Template will be available to download, but please note it is not required.

IMPORTANT: This is NOT pre-loaded for your presentation. Please bring your laptop with your presentation. See AV Details + Requirements for more details.

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging. 

Please read, and abide, by our Code of Conduct. Our Code of Conduct is strictly enforced. We ask that speakers especially review this Code of Conduct and be inclusive in the words and images used during their presentations.

If you have any other platform, speaker, or schedule-related questions, please contact the CNCF Content Team.