gRPConf

This event has passed. View the upcoming KubeCon + CloudNativeCon + other CNCF Events.

""

Sponsor Guide

welcome

Thanks for being a sponsor at gRPConf 2024.  Below you will find information about your sponsorship deliverables.  If you have questions at any time, please don’t hesitate to reach out to Ashlee Carlson at acarlson@linuxfoundation.org.

We will continue to update this page with information as it becomes available, so please check back frequently!

General Information
  • Event date
    • August 27, 2024
  • Location
    • Google Campus
      • Google MP7
        1160 Bordeaux Dr Building 7
        Sunnyvale, CA 94089
      • Please visit the Venue & Travel page for hotel suggestions. Please note we do not have a room block for this event.
  • Exhibit Hours
    Please note hours are subject to change. Check back frequently close to event date.
    • Set-up Hours
      • Tuesday, August 27, 8:30am PDT
        • Attendees will be in the space starting at 9:00am, so please aim to have your booth set by then; Breakfast will be set at this time as well; You are not required to staff your booth during keynotes from 10:00am – 11:00am.
    • Open Hours
      • Tuesday, August 27,
        • 9:00am – 10:00am PDT
        • 11:00am – 7:20pm PDT
      • Tear Down Hours
        • Tuesday, August 27, 7:20pm – 8:00pm PDT
  • Registration
    • To register with your Sponsor Code:
      • Visit this page to register with your sponsor code
      • Select “Sponsor” from the dropdown on the first page
      • Enter your code on the LAST page of registration.
Deliverables & Deadlines

See deadlines for each level of sponsorship below. Please send all deliverables to Ashlee Carlson at acarlson@linuxfoundation.org by the deadlines listed below.

Diamond Deadlines

See deadlines for Diamond Sponsors below. Please send all deliverables to Ashlee Carlson at acarlson@linuxfoundation.org by the deadlines listed below.

  • ASAP: Confirm your logo on the gRPConf website if you have not done so already.
    • If the logo or link needs to be updated, please email the new information to Ashlee Carlson.
  • ASAP: Confirm use of Table Top space
    • Table top space includes a 6 ft table, 2 chairs, power, conference WiFi, and 1 lead retrieval license.
  • August 8: Acknowledge personal device use for lead retrieval and send main contact to be lead admin. See details in Lead Retrieval section.
  • August 8: Provide Twitter handle
  • August 21: Shipments can begin arriving at the Google Campus. Please follow shipping instructions below and FILL OUT THIS FORM when you ship. If you do not fill out this form, we cannot guarantee your package will arrive on time.
  • August 23: Don’t forget to register with your sponsor code! Ashlee Carlson sent this code in your original email confirmation. 
    • Diamond sponsors receive 5 complimentary in person passes.
    • Visit this page to register with your sponsor code
    • Select “Sponsor” from the dropdown on the first page
    • Enter your code on the LAST page of registration.

Platinum Deadlines

See deadlines for Platinum Sponsors below. Please send all deliverables to Ashlee Carlson at acarlson@linuxfoundation.org by the deadlines listed below.

  • ASAP: Confirm your logo on the gRPConf website if you have not done so already.
    • If the logo or link needs to be updated, please email the new information to Ashlee Carlson.
  • ASAP: Confirm use of Table Top space
    • Table top space includes a 6 ft table, 2 chairs, power, conference WiFi, and 1 lead retrieval license.
  • August 8: Acknowledge personal device use for lead retrieval and send main contact to be lead admin. See details in Lead Retrieval section.
  • August 8: Provide Twitter handle
  • August 21: Shipments can begin arriving at the Google Campus. Please follow shipping instructions below and FILL OUT THIS FORM when you ship. If you do not fill out this form, we cannot guarantee your package will arrive on time.
  • August 23: Don’t forget to register with your sponsor code! Ashlee Carlson sent this code in your original email confirmation.
    • Platinum sponsors receive 4 complimentary in person passes.
    • Visit this page to register with your sponsor code
    • Select “Sponsor” from the dropdown on the first page
    • Enter your code on the LAST page of registration.

Gold Deadlines

See deadlines for Gold Sponsors below. Please send all deliverables to Ashlee Carlson at acarlson@linuxfoundation.org by the deadlines listed below.

  • ASAP: Confirm your logo on the gRPConf website if you have not done so already.
    • If the logo or link needs to be updated, please email the new information to Ashlee Carlson.
  • ASAP: Confirm use of Table Top space
    • Table top space includes a 6 ft table, 2 chairs, power, conference WiFi, and 1 lead retrieval license.
  • August 8: Acknowledge personal device use for lead retrieval and send main contact to be lead admin. See details in Lead Retrieval section.
  • August 8: Provide Twitter handle.
  • August 21: Shipments can begin arriving at the Google Campus. Please follow shipping instructions below and FILL OUT THIS FORM when you ship. If you do not fill out this form, we cannot guarantee your package will arrive on time.
  • August 23: Don’t forget to register with your sponsor code! Ashlee Carlson sent this code in your original email confirmation.
    • Gold sponsors receive 3 complimentary in person passes.
    • Visit this page to register with your sponsor code
    • Select “Sponsor” from the dropdown on the first page
    • Enter your code on the LAST page of registration.

Tabletop information

Diamond, Platinum, and Gold sponsors receive a tabletop display space which includes (1) 6ft table with black drape, (2) chairs, (1) power strip, (1) lead retrieval license, and shared conference wifi.

You may bring custom tablecloths, pop-up banners, small backwalls, or anything that fits within your footprint. Materials may not go outside your footprint. Subject to CNCF approval.

Giveaway Items

  • It is NOT permitted to use the conference logo and branding and/or Linux Foundation and CNCF logos and artwork on any swag or giveaways that are produced and/or distributed by sponsors. Examples include t-shirts, hats or other apparel, stickers, digital assets, and any other branded items whether offered for sale or as free giveaways. CNCF reserves the right to restrict the distribution of any unauthorized items before, during, and after the event.
  • Sponsors may not distribute branded lanyards as giveaways to attendees, however, sponsor booth staff may wear their own company-branded lanyards at the event.
  • It is not permitted to bring in outside food or beverage as giveaways, especially items that may contain nuts as our events are a nut-free environment (e.g. no chocolate, candy, granola bars).

Storage Onsite: TBA

If you have any questions about tabletops or what you can bring in, please email acarlson@linuxfoundation.org.

Lead retrieval information

Each sponsor receives (1) lead retrieval license with their sponsorship.

Please note this does not include a physical device and will require use of a personal device to download the lead scanning app.

We understand some companies have certain policies that do not allow use of a personal device. If necessary, we can facilitate the purchase of a rental device. If you need a purchase physical device, please let us know before August 9.

The following attendee information will be included in the lead report:

  • First name
  • Last name
  • Job title
  • Company name
  • Email address
  • Physical address incl. country, city, state, zip code/postal code
  • Job Function
  • Industry
  • Any custom qualifiers you might add

Please note we do not share attendee phone numbers as part of our privacy policy. If you wish to record attendees’ phone numbers, feel free to ask them for this information and add it manually to the notes field for each lead or create a custom question for this purpose.

Our onsite lead retrieval provider is Expo-Genie Lead Scanning, which can be downloaded on your personal smartphone. More information will be sent via email prior to the event.

Lead Retrieval Rules + Regulations

  • Lead retrieval may be used to scan attendee badges within your exhibit booth ONLY. Scanning attendee badges outside of your booth space or anywhere outside of the Solutions Showcase is not permitted. If lead retrieval devices are used outside of a sponsor’s booth, The Linux Foundation reserves the right to remove all leads scanned for that day.
  • All attendees must verbally consent prior to scanning their name badge.

GDPR + Data Privacy
All Linux Foundation events are fully GDPR compliant. By registering and attending this event, all participants agree to the Linux Foundation’s Privacy Policy and our event registration which include the following language:

In order to facilitate networking and business relationships at the event, you may choose to visit a third party’s booth or virtual booth or to access sponsored content. You are never required to visit third party booths or to access sponsored content. When visiting a booth (e.g. by clicking on a third party’s logo in the virtual exhibit hall or exhibitor directory, and any actions within the virtual booth thereafter including viewing resources), accessing swag or virtual swag provided by sponsors, or by participating in sponsored activities, the third party will receive some of your registration data. This data includes your first name, last name, title, company, address, email, standard demographics questions (i.e. job function, industry), and details about the sponsored content or resources you interacted with. If you choose to interact with a booth or virtual booth or access sponsored content, you are explicitly consenting to receipt and use of such data by the third-party recipients, which will be subject to their own privacy policies.

Lead Retrieval Setup Instructions

Expo-Genie lead scanning is our official lead retrieval provider. You will be receiving an email invite from ExpoGenie Lead Scanning (no-reply@expo-genie.com) approximately two weeks out from the event inviting you to your lead retrieval portal. Please let us know if the main contact should be changed to another member of your team.  If you do not see this email, please check your spam folder and add the above email to your contacts.

Once you are logged in, you will be able to: 

  • Add your Staff, giving them their own log-in so they can scan leads at the event.
    • Staff will only see the leads they’ve scanned. 
    • You may add as many Staff and download the app as many times as you require at no additional cost. 
  • Add custom qualifiers
  • Export your lead reports. All leads will go to one lead report.

Please follow the steps below to set up your lead scanning, add booth staff, and scan leads.

Set Up your Lead Campaign for this Event
A lead campaign is a specific area of the event you are scanning leads for. You have (1) booth, so you will create (1) lead campaign. 

Watch this 3-minute video (download link) on how to access your sponsor admin portal and navigate the platform. 

  1. Use the login information provided in the initial ExpoGenie email to login into the Lead Retrieval platform.
  2. From the left menu, click Lead Campaigns. You will see a campaign for your event. Click Edit.
  3. First section is Event Selection.
    1. Confirm the event that you want to scan badges for is listed. 
    2. Click Next.
  4. Second section is Lead Data Fields.
    1. Review the preset attendee data points that will be provided to you upon the scan, determined by the event organizer (See above for included fields). 
    2. Click Next
  5. Third section is the Lead Qualification Form.
    1. Here is where you can createcustom qualifiers or use the ones provided for you. These are questions that you’d like your onsite team to answer after scanning the attendee’s badge, or interaction with an attendee at the booth.
      1. Make sure each question you want to ask is toggled to enabled! Make sure to click publish on the last page to confirm any updates you make.
      2. For privacy reasons, phone numbers will NOT be included in the leads reports. If you wish to record attendees’ phone numbers, feel free to ask them for this information and add that question here.
      3. “Notes” are automatically enabled by default here. 
    2. Once done, click Next for any edits to be saved. 
  6. Fourth section is Booth Staff.
    1. Add and assign booth staff who will be scanning leads at your booth.
      1. Supervisors can see ALL scans for the campaign. Booth Staff can only see and download their own scans. 
      2. If the Sponsor Admin will also be scanning onsite for leads, make sure you are added under booth staff with Supervisor access. 
      3. If you are adding a new Booth Staff contact, please make sure to select Booth Staff Welcome Email. They will also receive a notification email that they have been added to the event campaign.
    2. Click Save changes. Your team is now ready to scan leads! 

Mobile App for Download

Based on your sponsorship level, you will receive one or more physical devices onsite with the lead retrieval app pre-loaded (Unless otherwise stated. Please check your contract to confirm). In addition, your booth staff may download the app to their own mobile devices and use it to scan attendee badges free of charge:

Accessing Your Lead Report

As sponsor admin, you can view and export leads at any time during and after the event from the ExpoGenie Leads portal:

  1. Log into the ExpoGenie Leads Portal
  2. Click “Lead Reports” in the left side menu
  3. Find the campaign you want to download leads for and click “View Report”
  4. Select all of your leads by clicking the top checkbox under “Leads Data”
  5. Click “Actions” in the upper right corner and then “Export Selected”.

Shipping information

Please use the below information to label your shipments to gRPConf.

INBOUND SHIPPING

Shipments can arrive beginning August 21.

FILL OUT THIS FORM when you ship your packages. This will help our team locate your packages onsite. If you do not fill out this form, we will not know to look for it onsite.

Make sure each box is labeled clearly with:

Gabriela Renderos (@grenderos) / gRPConf 2024
SVL-MP7 Event Center
1600 Amphitheatre Parkway
Mountain View, CA 94043

gRPConf / {{YOUR COMPANY NAME}}
Box # of #

Accepted Dates: August 21 – 27.

OUTBOUND SHIPPING

Sponsors will need to package their own items and have return labels ready (please note we cannot print labels onsite). Please let us know about any outbound shipping needs via the shipping notification form above.

Sponsors

Diamond Sponsor

Gold Sponsor