Speaker Guide

We look forward to having you present at KeycloakCon Japan 2025 next week at the Hilton Tokyo Odaiba in Tokyo.

Below are all the logistical details you need to prepare as a speaker:

Presentation Logistics

• Speakers must bring their own laptops for presentations. An HDMI cable will be available at the lectern; please bring an adapter if your laptop lacks an HDMI port.
• There will be no hardline at the podium. Speakers must use wifi to access the internet.
• An AV tech will be present during your presentation. Please visit the AV table 10 minutes before your session to review microphone options and get help with connecting your laptop if needed.
• Each room will have a screen, projector, and a wired microphone at the podium.
• Slide clickers will not be provided for breakout sessions. Please note: sessions will be recorded from a stationary camera, so we ask that speakers remain close to the podium to ensure they remain in the shot.

Questions+Answers (Q+A)

• We encourage you to reserve time for audience Q+A after concluding your presentation, but this must stay within your allocated time and cannot exceed it. If you wish to continue answering questions after your time slot ends, please move the discussion outside the room so we can prepare for the next speaker.
• If an attendee without a microphone asks a question, please repeat it into your microphone before answering to ensure it is captured in the YouTube recording for viewers at a later date.

Share Slide Deck

• Please ensure you have uploaded a PDF copy of your slides to Sched.com by Tuesday, 11 June.
• Sessions with PDF copies of presentations attached tend to have better attendance. These PDFs allow attendees to preview your presentation and optionally follow along during your talk. Note that you will present using the PowerPoint version directly from your laptop and not this PDF version.
• Please review these Sched.com instructions, which includes steps and screenshots to upload your presentation PDF.
• If you are not presenting slides, you do not need to complete this step.

Badge Pick-up

• Before coming onsite, please review the times and location for Registration + Badge Pick-Up.
• Be prepared to have your ID ready for the registration desk if needed.
• Name badges must be worn at all times and cannot be shared with other attendees.
• The event’s Wi-Fi password can be found on the back of your badge.

Confirm Speaking Time Slot and Location

• Please review your presentation time(s) on the schedule.
• Notify the CNCF Content Team immediately if there are any conflicts.

Onsite Assistance

• For onsite assistance, please contact the AV tech in your breakout room, an event staff member, or visit our Registration Desk.

Please don’t hesitate to reach out to the CNCF Content Team if you have any other questions or concerns.

We’ll see you soon in Tokyo!

Thank you for speaking at KeycloakCon Japan 2025. This event is happening in person at the Hilton Tokyo Odaiba in Tokyo.

Please bookmark this page for easy reference and continue to check back as the event gets closer as we will be adding additional speaker information as they are available. If you have any questions, please email the CNCF-hosted Co-located Event Content Team.

IMPORTANT NOTE: Timing of sessions and room locations are subject to change through Friday, 9 May.

• Schedule Announcement: Thursday, 1 May
• Confirm session and speaker details are correct in Sched.com: Friday, 9 May
• Speaker Registration Deadline: Friday, 9 May  
  • Register here and select the KeycloakCon Japan Speaker registration type.
  • Enter Voucher Code from your notification letter on the first page to proceed with completing the registration form. 
• AV Requests Due: Friday, 9 May
• Finalized Schedule Date: Monday, 9 May 
• Upload Presentation Slides onto Sched.com: Tuesday, 11 June

Please review the sections below to find more information about the above dates and deadlines.

Registration

To confirm your participation and secure your speaking slot, it’s important to complete your registration Friday, 9 May using the details you received in your notification email. If you require this information again, please reach out to the CNCF Content Team. Failure to register by the deadline may result in your slot being given to someone on our waitlist.

Complimentary registration is also extended to co-speakers or panelists from the original CFP submission. Please ensure their participation format aligns with yours before registering. For example, you cannot present in person if your co-speaker can only participate virtually.

If you’re attending the event in person, please review our Health + Safety page. Remember to check for updates as the event approaches.

Visa Letter Requests

If you require a visa letter, please register for the event, and then complete the visa letter request form.

Venue

This year’s event will take place at Hilton Tokyo Odaiba located at 1 Chome-9-1 Daiba, Minato City, Tokyo 132-8625, Japan.

Hotel Details

We have a discounted room block that we invite you to view on our Venue + Travel page. Rooms may sell out in advance of the room block close date, so we encourage you to book early to secure a room at the conference rate.

The schedule will be announced on Thursday, 1 May and will be posted on our website using Sched.com.

IMPORTANT NOTE: The timing of sessions is subject to change through Friday, 9 May Please note the following durations for session formats.

• Sessions: 5, 10, and 15 minutes inclusive of Q+A

If you have a conflict with the timing of your talk, find that it conflicts with the content of another talk, or are having problems uploading your bio and photo, please contact the CNCF Event Content Team.

Please note the following technical requirements:

• All speakers must supply their own computers and HDMI adapters to use during their talk.
• Presentation slides should be formatted in 16:9. 
• The room will include a screen, projector, and (1) microphone for each speaker or panelist.
• If you require any additional AV, please email the CNCF Event Content Team by Friday, 9 May. Our team will make every effort to accommodate additional AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.

Presentation Details

All speakers are encouraged to submit a PDF-format version of their final presentation slides ahead of the event to Sched.com. We find that adding the presentations before the event helps to drive interest in attending the session. The deadline for uploading presentations is Wednesday, 11 June.

To upload slides:

• Log in to your speaker profile through Sched.com or via the mobile site
• On the top of the page click “Manage and Promote Your Session”
• Click “Add Presentation”
• Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
• Click “Upload” and your slides will automatically be saved

Branded Powerpoint

We designed optional PowerPoint templates for our speakers. Use of these templates are not required but we do welcome you to use it for your convenience.

KeycloakCon Japan Template

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. It is strongly encouraged by the Cloud Native Computing Foundation that all our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.

Please read and abide by our Code of Conduct, which is strictly enforced. We ask that speakers especially review and are careful to be inclusive in the words and images used during their presentation.

If you have any other venue, speaker, or schedule-related questions, please contact the CNCF Event Content Team.