CNCF-hosted Co-located Events Speaker Know Before You Go

We look forward to having you present at CNCF-Hosted Co-located Events @ KubeCon + CloudNativeCon North America 2025! Below you will find all logistical details needed to prepare as a speaker.

If you have any additional questions, please refer to your Speaker Guide to answer many common questions or reach out to the CNCF-Hosted Co-located Event Team.

Please read and abide by our Code of Conduct. We ask that speakers especially review and are careful to be inclusive in the words and images used during their presentation.

Sessions will be video recorded and uploaded to our CNCF Youtube Channel within two weeks after the event. There is no virtual component to this event.

Below are all the logistical details you need to prepare as a speaker:

Presentation Logistics

• Please note: sessions will be recorded from a stationary camera, so we ask that speakers remain close to the podium to ensure they remain in the shot.
• Speakers must bring their own laptops for presentations. An HDMI cable will be available at the lectern; please bring an adapter if your laptop lacks an HDMI port.
• There will be no hardline at the podium. Speakers must use wifi to access the internet.
• IMPORTANT: Ensure you are presenting in Light Mode. Presentations in Dark Mode may darken and remove blue light to create a warmer, yellowish or orange tone that may not be desired.
• An AV tech will be present during your presentation. Please visit the AV table 10 minutes before your session to review microphone options and get help with connecting your laptop if needed. All speakers should review the Connecting Your Laptop To Present section below.
• Rooms will include a screen, projector, and (2) wireless microphones.
• We recommend viewing seasoned CNCF speaker Bart Farell’s in-depth speaker training video and accompanying guide ahead of traveling to the event.

Questions+Answers (Q+A)

• We encourage you to reserve time for audience Q+A after concluding your presentation, but this must stay within your allocated time and cannot exceed it. If you wish to continue answering questions after your time slot ends, please move the discussion outside the room so we can prepare for the next speaker.
• If an attendee without a microphone asks a question, please repeat it into your microphone before answering to ensure it is captured in the YouTube recording for viewers at a later date.
• Q+A is only available for full session presentations.

Share Slide Deck

• Please ensure you have uploaded a PDF copy of your slides to Sched.com by Monday, October 27.
• Sessions with PDF copies of presentations attached tend to have better attendance. These PDFs allow attendees to preview your presentation and optionally follow along during your talk. Note that you will present using the PowerPoint version directly from your laptop and not this PDF version.
• Please review these Sched.com instructions, which includes steps and screenshots to upload your presentation PDF.
• If you are not presenting slides, you do not need to complete this step.

Badge Pick-up

• Before coming onsite, please review the times and location for Registration + Badge Pick-Up.
• Be prepared to have your ID ready for the registration desk if needed.
• Name badges must be worn at all times and cannot be shared with other attendees.
• The event’s Wi-Fi password can be found on the back of your badge.

onfirm Speaking Time Slot and Location

• Please review your presentation time(s) on the schedule.
• Notify the CNCF Content Team immediately if there are any conflicts.

Onsite Assistance

• For onsite assistance, please contact the AV tech in your breakout room, an event staff member, or visit our Registration Desk.

Please don’t hesitate to reach out to the CNCF Content Team if you have any other questions or concerns.

If you plan to use speaker notes, please follow the steps below to ensure your laptop is set up correctly. This will allow you to view your notes while the audience sees only your slides.

Use “Extended Display” mode (not Mirrored)

Please take a moment to review our Health + Safety Protocols before your arrival to the venue.

Venue

Georgia World Congress Center, Building B

285 Andrew Young International Blvd NW, Atlanta, GA 30313

View the campus map for more information.

Wi-Fi

• SSID: WiFi by RenderATL.com
• Password: cloudnative

If you have not uploaded your slides to Sched.com, please submit a PDF copy of your slide deck as soon as possible.

• Our branded Powerpoint templates are optional but encouraged to use. Please download a copy for your use.
  • ArgoCon Template
  • BackstageCon Template
  • CiliumCon Day Template
  • Cloud Native + Kubernetes AI Day Template
  • Cloud Native University
  • Data on Kubernetes Day Template
  • EnvoyCon Template
  • FluxCon Template
  • Istio Day Template
  • Kubeflow Summit Template
  • Kubernetes on Edge Day Template
  • KyvernoCon Template
  • Observability Day Template
  • Open Source SecurityCon Template
  • OpenFeature Summit Template
  • OpenTofu Day Template
  • Platform Engineering Day Template
  • WasmCon Template
• Presentations must be formatted in 16:9.
• Please review this helpful step-by-step guide if you have any questions.

Make use of our speaker marketing kit, including a few social media posts and graphics to help spread the word and excitement about your presence at the event! Feel free to post to any of your social channels.

We encourage all speakers to add their session’s provided QR code to the end of their presentation to encourage attendees to score and leave feedback, which will be sent via email after the event.

If you need your QR code, this can be generated by adding your session’s direct link from Sched.com to the end of the following URL and pasting into a browser:

• https://image-charts.com/chart?chs=300×300&cht=qr&choe=UTF-8&chl=

(example: https://image-charts.com/chart?chs=300×300&cht=qr&choe=UTF-8&chl=https://sched.co/1HyPN)

If you have any other venue, speaker, or schedule-related questions, please contact the CNCF-Hosted Co-located Event Team.