Updated 10 January 2022
This page will be updated regularly with information on our onsite health and safety protocols for this event. Our attendees’ health and safety remain our top priority as we continue to monitor COVID-19 and look to venue, local, state, CDC, and WHO guidelines to make the best and most informed decisions around onsite safety and requirements.
IN-PERSON ATTENDANCE REQUIREMENTS
In order to best protect everybody’s health, masks will be required to be worn at the event. Exceptions are in outdoor spaces and while eating food and beverage indoors when socially distanced from other participants. Masks must be worn over the nose and mouth and must be made of a tight-knit, non-permeable material. KN95 or N95 masks are recommended. Cloth masks are acceptable. Bandanas, scarfs, and gators are not permitted to be used as masks. Speakers will not be required to wear masks while presenting. Participants should provide their own masks for the event, though extras will be available at event registration and information desks, as well as the event zone entrance areas for those that need them.
In-person attendees will be required to be fully vaccinated against the COVID-19 virus. Fully vaccinated is defined as two weeks (14 full days) after the final dose of a government-approved vaccine.
It is very likely that a COVID-19 vaccine booster requirement will be added; a decision will be posted on this page and shared with registered attendees by 1 February 2022.
All vaccines approved for emergency or full use by the World Health Organization will be accepted for in-person attendance at this event. These currently include vaccines listed here. This list will be updated as new vaccines are accepted.
If a booster requirement is enacted, we may allow for a mix of approved and non-approved vaccines.
Event participants will be required to show proof of vaccination in order to be admitted to the event. Details on how to present proof of vaccination will be added to this page at least one month prior to the event.
Daily Temperature Checks
All event participants will receive a daily temperature check in order to enter the ‘event zone.’ This will only be required once a day; a badge sticker will be provided each day after temperature check so that participants can enter/exit the event zone as needed without additional checks.
Abide by Other Participants’ Social Distance Comfort Levels
We will provide wristbands in green, yellow, and red for event participants to wear in order to indicate their preference on social distancing comfort level. Participants are asked to be respectful of each other’s comfort level on social distance.
ONSITE HEALTH & SAFETY MEASURES
The following protocols were in place at our 2021 in-person events. Please expect some, if not all, to be in place at 2022 in-person events as well.
- Mask mandate, except when outdoors, when eating and drinking in designated areas or when delivering a conference talk
- Vaccine requirement
- Daily temperature checks
- Daily COVID-19 symptom survey through vaccine verification app (optional but encouraged)
- Wristbands indicating comfort levels for social interaction onsite (optional but encouraged)
- Signage throughout the event indicating required health and safety protocols and encouraging hand washing, social distancing, etc.
- Outdoor areas for mask breaks and eating/drinking and indoor eating/drinking areas with individual seating in socially distanced areas
- Reduced conference room capacities with wider aisles and distanced seating
- More physical space in conference rooms between speaker and attendees to allow speakers to give their talks without wearing masks, while keeping attendees at a safe distance
- Wider aisles in the exhibit hall with booths spaced apart. Event participants are asked to not crowd around booths and to limit the number of attendees at a booth at any given time.
- Wider aisles and increased traffic flow signage throughout the event zone to allow for physical distancing
- Rigorous onsite cleaning and sanitizing of all touch points including cleaning of each badge check-in station between participants
- Pre-packaged food and beverage wherever possible
- Anyone serving food and beverage will be required to wear gloves in addition to a mask
- Sanitizing speaker microphones between each speaker’s use
- Plentiful sanitation stations onsite with alcohol-based hand sanitizer, wipes, and tissue
- Personal hand sanitizer bottles and wipes will be available for those participants that would like them
At a minimum, we will be following all mandated venue, municipality, and CDC guidelines. This list, and all protocols, are subject to change as the fluid COVID-19 situation changes.