KubeCon + CloudNativeCon North America

Speaker Guide

Overview

We are excited to welcome you as a speaker for KubeCon + CloudNativeCon North America 2020, which will take place virtually, Tuesday, November 17–Friday, November 20, with content starting each day at 1:00PM Eastern Standard Time (UTC–05:00).

This is your official event speaker guide. Please bookmark this page for easy reference and continue to check back as the event gets closer as we will be adding additional speaker details. If you have any questions, please email Nanci Lancaster.

Please click through the tabs on this page to access information.

Important Dates + Deadlines

  • Deadline to Select Type of Recording: Wednesday, October 7
  • Speaker Registration Deadline: Friday, October 9
  • Last Day to Request Speaker or Title/Description Changes: Friday, October 9
  • Upload Headshot + Bio to Sched.com Deadline: Monday, October 12
  • Pre-Record Presentation Deadlines:
    • Uploading Self-Recording .MP4 File Deadline (if chosen): Thursday, October 22
    • Recording in Platform Deadline (if chosen): Tuesday, October 27
  • Upload PDF of Presentation Slides to Sched.com Deadline: Friday, November 6
  • Event Dates: Tuesday, November 17–Friday, November 20, 2020

Registration

To confirm that you will be presenting, please go to the speaker-specific registration page to register as a speaker by Friday, October 9.

Our registration system is now integrated with the Linux Foundation Single sign-on (SSO) platform. After clicking “Register Now”, you will be prompted to log in with your existing SSO account or to create a new one. If you have forgotten the password for an existing account, reset it by clicking “Forgot Password.”

You will also be able to use 3rd party authentication providers (Gmail, GitHub, LinkedIn, and Facebook) to automatically generate your SSO Account. If you experience issues, click the “Contact Us” link on the SSO page to connect with our support team.

If you are not registered by October 9, there is a possibility that your speaking slot will be replaced by one on our waitlist so please do so promptly.

If you previously purchased your registration, please email Nanci Lancaster and she will get your registration updated and any refunds processed.

Schedule + Uploading a Photo + Bio

The conference will run from 1:00PM EDT–7:00PM EST (UTC–05:00), November 17–20. The schedule will be announced on Thursday, October 1, and will be posted on our website using sched.com. You will receive an email directly from sched.com asking you to create your account. Please upload your photo and bio no later than Monday, October 12.

Please review the schedule and notify Nanci Lancaster immediately if you believe you will not be able to participate in the live Q&A at the time your session is scheduled. To display the times in your own timezone please choose your timezone from the drop-down menu on the right side of the schedule, just above “Filter by Date.” Please note that all breakout conference sessions are 35-minutes in duration and Tutorials are 85-minutes.

Session Timing

  • Sponsored keynote sessions are 5-minutes in duration (Q&A on Slack).
  • General keynote sessions are 15-minutes in duration (Q&A on Slack)
  • All breakouts and maintainer track sessions are 35-minutes (inclusive of Live Q&A).
  • Tutorials are 85-minutes in duration (inclusive of Live Q&A).

Speaker Changes and Session Edits Policy

If you need to cancel, replace speakers, or update your session, please contact Nanci Lancaster and note the below policy. All requests must be made no later than Friday, October 9.

  • If you are on a solo session and are no longer able to attend the conference, your session will be canceled and replaced with a session from the waitlist. Neither you nor your company will be allowed to replace you as a speaker.
  • If you are on a dual session, and either you or a co-speaker are no longer able to present, you may replace yourself or your co-speaker. Please send the replacement speaker’s name, company, job title, and email address to Nanci Lancaster. The replacement speaker will need to be approved before updates are made to the session.
  • Unfortunately, due to the nature of the virtual event platform, we are unable to approve any speaker or panelist additions to sessions. Example: If you are a solo speaker on a talk and wish to add a second speaker, we will not be able to approve this addition.
  • If you need to update your title and/or description, please send those updates directly to Nanci Lancaster. The co-chairs will need to review before approving of the changes.

If you have any update requests to your session (speaker changes, description updates, etc.), those requests must be made no later than Friday, October 9.

Platform Details

The platform we’ve chosen to use is Intrado, which allows speakers to deliver content via pre-recorded talks and join live for Q&A with attendees via text, audio, or video chat. The platform is an HTML5 web-based platform, and will be easy for everyone to access and use. All talks will be available on Intrado for viewing and we will also be moving them to YouTube so anyone, anywhere, can view them as well.

The Intrado platform is allowing us to create an immersive experience for attendees, with educational sessions that offer speaker and attendee Q&A and interaction, attendee collaboration & networking through topical chat rooms, and 1:1 and group chats, gamification to keep attendees engaged throughout the event, and a sponsor and tech showcase that offers 3D booths where attendees can view demos, download resources, check out job openings, and speak directly with booth reps.

Important Note: If you are recording within the platform, unfortunately, the platform only supports PowerPoint files for presentation slides. We’ve created a branded, optional, PowerPoint Presentation Template for you to use.

We understand limiting to PowerPoint as a presentation format is not ideal and apologize for the inconvenience this may cause. If you have any issues with converting your presentation to PowerPoint, please let us know as we are happy to convert your file for you. We do request that if we are converting your slides, you limit it to basic fonts to make it easier for us. If you wish to convert your presentation on your own from PDF, we recommend following Adobe’s instructions on how to convert to PowerPoint. If you are using Google Slides, Keynote, or any other presentation software, we recommend using their built-in export-to-PowerPoint converter and reviewing for any custom text errors before sending your presentation to us. Note: If you are self-recording, this presentation slide format limitation of PowerPoint only does not apply to you.

We know you have a lot of questions about the platform, and we have put together an FAQ page, which will be updated continuously as we work through all aspects of the virtual event. If you have a question that is not included, please contact us to let us know. 

Session Logistics

Having a good internet connection is critical for attendee engagement at the end of your presentation. Please make sure your internet is fast and not being used by anyone else in your household. If you are able to, please connect your computer directly to your router vs using wi-fi.

Watch this Speaker Training Video to get familiar with the platform.

You will need to arrive to your session 30-minutes prior to the start time to ensure your audio, video, and internet are ready for live Q&A. Note: If you are on a session with more than two speakers, you will arrive at least 60-minutes prior to the start time.

You will receive a calendar invite by Sunday, November 15, from either an Intrado or Cvent employee with instructions on how to log in for live Q&A.

This calendar invite contains pertinent information you will need to participate live with attendees.

After your session concludes, we ask that you continue the conversation and answer any remaining questions on your session’s designated track’s Slack channel for at least 15-minutes. Please notify Nanci Lancaster immediately if you will not be able to participate in live Q&A.

Pre-Recording Details

All speakers are required to record their presentation. In order to mitigate technical risks, we are not allowing speakers to present their talk live. You may choose to self- record and upload an .mp4 file or record within the event platform. Note: When you are preparing your recording, we recommend leaving the last 10-15 minutes of your allotted presentation time for live Q&A. Example: If your session is 35-minutes in duration, your recorded presentation should only be 20 to 25-minutes long.

Please read the details below and let us know which option you are moving forward with by filling out the Survey Monkey form no later than Wednesday, October 7, 11:59 PM PDT.

Which Recording Option is Best for Me?

Self-RecordingRecording in Platform
Can record on your own timeX
Limited on what animations, fonts, and presentation format you wish to chooseX
Can do as many rehearsals or retakes as you wantX
Can have multi-camera shootsX
You can stand during your presentation recording and use a clicker to click through slidesX
Can use a green screenX
Can edit your video how you see fit before submitting final recordingX
You can embed videos in your presentationX
You have an audio/visual engineer to assist you in the recordingX
 The ONLY presentation format you may use is PowerPointX
Can only click through your slides with your mouseX
There are no rehearsal takes. You must record in one take unless audio or internet drops outX
The resolution recorded is less than 720pX
You cannot embed any videos in your PowerPoint presentation. You must send video files separately.X

Pre-Recording a Tutorial

We recommend recording 60–70 minutes of presentation teaching the attendees the content and leaving 20–25 minutes for Q&A at the end to answer any questions the attendees may have.

Helpful Examples of Pre-Recorded Tutorials from KubeCon + CloudNativeCon Europe 2020 VIrtual event:

Self-Recording Your Presentation

Because of the limitations with the virtual event platform on presentation format and limited supported animations and fonts (eg, emojis are not supported), we highly recommend that you record your presentation on your own. 

We can accept MP4 files, H.264 codec that are less than 4GB in file size, less than 2MB Bitrate, and in 16:9 format. Note: Your final MP4 file is due Thursday, October 22, 11:59 PM EDT. The reason for this deadline is that we have to stitch together an informative video with all self-recorded videos and upload these videos into the platform no later than October 30. In order to meet this deadline, we have to have all self-recordings sent to us by October 22.

You must upload the recording by Thursday, October 22. This is a hard deadline. If you cannot meet this deadline we may have to cancel your session.

Please upload your .mp4 file into the Google Folder and make sure your file is named in this format: 

DateOfPresentation_TitleOfPresentation_YourName.mp4

Example: Nov18_How_to_share_video_files_Nanci_Lancaster.mp4

Email Nanci Lancaster as soon as you have uploaded your video file so she can move it to a private folder.

Note: If you self-record, the software you choose and the way you present is entirely up to you. Want to show your face or not; want to use PowerPoint, Keynote, or Google slides, or no slides, totally up to you. Please make sure the resolution of your file is at least 720p. Recommended Recording Software Options: Zoom (highly recommended), OBS: Open Broadcaster Software, Vimeo, Bandicam, Twitch, Screencast-O-Matic

Helpful Zoom Documents and How-to’s:

Recording Within Event Platform

Recording presentations within the platform will begin the week of October 5 and end on October 27.

Due to the number of sessions for this event and each recording appointment being one hour in duration, the recording process needs to begin several weeks before the event. Please plan on having your final presentation ready to record at least 48-hours before your recording appointment. 

To book a time to record in the platform, please fill out this SignUpGenius form no later than October 7 (Access Code: KCCNCNASPKREC). Note: You are required to submit your final PowerPoint presentation slides and any videos that are part of your presentation at least 48 hours prior to your booked time with the engineers.

Technical Requirements:

Please run a system check to ensure your computer is configured properly for the platform. Please also run a compatibility check (which tests your webcam and audio devices) along with WebRTC and WebSocket connectivity on your network for streaming media (which includes webcam/microphone, screen share, media files, VCU, Encoder, etc.). If you encounter any issues, please refer to Intrado’s additional computer tips which provide additional information to help optimize your system set-up. If you run into any issues reach out to Nanci Lancaster directly at speakers@cncf.io.

Note: You are required to upload your final presentation slides and any videos that are part of your presentation into the designated Google folder according to the date and time of your recording appointment at least 48-hours prior to your booked time with the engineers. Any separate video files must be under 4GB in size. Please do not embed your videos. 

More information and instructions on how to upload your files can be found in the recording within the platform section of the FAQ page. Most importantly, please note the supported and not supported animations, fonts, etc.

Important Note: If you decide to record within the platform, note that the platform only supports PowerPoint files for presentation slides. We’ve created a branded (optional) PowerPoint Presentation Template for you to use.We understand limiting to PowerPoint as a presentation format is not ideal and apologize for the inconvenience this may cause. If you have any issues with converting your presentation to PowerPoint, please let us know as we are happy to convert your file for you. We do request that if we are converting your slides, you limit it to basic fonts to make it easier for us. If you wish to convert your presentation on your own from PDF, we recommend following Adobe’s instructions on how to convert to PowerPoint. If you are using Google Slides, Keynote, or any other presentation software, we recommend using their built-in export-to-PowerPoint converter and reviewing for any custom text errors before sending your presentation to us.

Presenting Virtually Best Practices

We understand that presenting virtually is vastly different than presenting on stage in-person. Our great A/V team that is usually with us on-site has compiled a list of best practices and equipment recommendations to help presenters have the highest quality virtual presentation. We ask that you review the detailed document as soon as possible as you may need to order items and have them delivered before your scheduled recording time.

Tips to Keep your Virtual Audience Engaged

  • Learn the Content: Familiarity with the content allows a speaker to focus on presenting, rather than trying to remember the points to make. To minimize worry about forgetting elements of the presentation, include notes in your presentation file and have a printout of your script or talking points.
  • Practice Makes Perfect: Speakers should practice their content delivery in the environment in which they will deliver it, such as in front of a computer. Presenting alone to a computer can be awkward at first. To make speakers more comfortable, ask colleagues, roommates, or family to sit in front so they can present to familiar faces.
  • Understand the Tools: Speakers should understand and utilize the content options available to them, to maximize the effectiveness of the presentation technology. It’s important to know the basic functions of the software, e.g. how to advance slides, manage Q&A or chats, before the presentation. 
  • Speak Up: Check audio levels before presenting, but also make sure to breathe at regular intervals to speak audibly and clearly. Maintaining a clear, even tone throughout the presentation will allow the audience to hear it without adjusting their volume settings.
  • Look at Your Camera: If presenting via video, remember, the webcam is your link to your audience. Make eye contact with the camera so it appears to the audience that you are speaking directly to them.
  • Don’t Fear Mistakes: Humans make mistakes, even during presentations. Realize that flubs happen and they won’t derail your presentation – unless you let them. Just keep going in your planned presentation and remember, the audience is forgiving.
  • Be Prepared: During the presentation, have a glass of water nearby to sip as needed. Also, keep handy a printout of your slides or notes in case you need to refer to them.

From: https://www.inxpo.com/assets/pdfs/litepapers/How-To-Be-An-Engaging-Speaker.pdf

Dress Code

There is no dress code for presentations, and we encourage you to be comfortable. That said, you must be aware that the Code of Conduct applies to this space, both in terms of what you show on camera and what you say. We ask that you be tasteful and considerate in choosing your clothing and surroundings. Keep in mind that we are a global community. Please refrain from wearing shirts with global brand logos that are not your own. Solid colors (not white) also work best instead of prints.

Technical Requirements + Tips

  • Run a system check to ensure your computer is configured properly for the platform.
  • Please also run a compatibility check, which tests your webcam and audio devices, along with WebRTC and WebSocket connectivity on your network for streaming media (which includes webcam/microphone, screen share,  media files, VCU, Encoder, etc.). 
  • If you encounter any issues, please refer to INXPO’s additional computer tips which provide additional information to help optimize your system set-up. 
  • Audio – as counterintuitive as it may sound, the single most important factor in a good video, is the audio quality. 
  • Eliminate ambient noise – close the doors and windows. You’d be surprised how much environmental noise gets picked up.
  • Lighting – Do not put lights overhead and don’t put any lights or windows behind you as they will alter the light levels in your videos and create shadows.
  • Background – don’t be afraid to show your natural environment – bookcases, plants, paintings – as long as they are not too distracting.
  • Framing – place yourself slightly off-center to the left or right rather than directly in the middle of the frame.
  • Camera Height – the lens should either be directly level or pointing ever so slightly downwards towards your face.
  • Stand – we recommend you stand during your presentation to help project your voice and improve your posture. However, if you’re more comfortable sitting, then please do. Note: This is only possible if you self-record.
  • Timer – Have a clock to keep track of the time you have remaining.

Speaker PowerPoint Presentation Template

We designed an optional KubeCon + CloudNativeCon North America PowerPoint template for our speakers. Use of this template is not required but we do welcome you to use it for your convenience.

Helpful Notes on Presentation Design

  • Obsolete, low-res (i.e., pixelated), and malformatted logos are an epidemic among conference presentations. High-res logos of over 1000 cloud native projects, products, and companies are available in the cloud native landscape and the serverless and member landscapes. All logos are in the card mode and can be found with Cmd-F or Cntl-F from your browser. Note that all of these logos are stacked, not horizontal, and include the name. The logos are all the most current (or you can open a pull request if they’re not). Also note that the text below the logo shows the proper capitalization of projects like gRPC and containerd. In particular, Alibaba Cloud, Amazon Web Services, Google Cloud, and Microsoft Azure have all changed their logos in the last couple years; please use their current one.
  • Please see the CNCF style guide which covers things like abbreviating Kubernetes as K8s not K8 or K8S.

Uploading Presentation to Sched.com

Upload to Sched.com by Friday, November 6

All breakout, maintainer track, and tutorial speakers are required to upload their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session. Note: If you are on a panel, email your presentation slides in PDF-format to Nanci Lancaster and she will upload for you.

Please note that your presentation slides should be uploaded in PDF-format to Sched.com and must be formatted in 16:9.

To upload slides:

  • Log into your KubeCon + CloudNativeCon North America 2020 speaker profile through Sched.com
  • After logging in, go to kccnna20.sched.com
  • Go to your session and click on “Speaker Tools” to the right of the session title
  • On the next page, click “Add Presentation”
  • Then, click on the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
  • Click “Upload” and your slides will automatically be saved

Additional Resources

19 Video Presentation Tips to help you give a great presentation (even if you hate the way you look on camera)

PACE Acronym for Virtual Presentations

Checklist for Speakers – this article provides checklists applicable for speakers that are live streaming. 

Virtual Event Platform FAQ

We encourage you to read through the FAQ for virtual event Intrado Platform.

Promote Your Talk

Once the schedule is announced on October 1, we appreciate you spreading the word about #KubeCon #CloudNativeCon and your session – please find some sample tweets below to share on your social channels! Note: The short link to your session can be found on your session’s sched.com page, just below the title, to the left of the “Tweet” and “Share” buttons.

  • I just found out that my talk about [TOPIC] was accepted for #KubeCon + #CloudNativeCon North America! 🎉 Come see me on [DATE]! [SESSION LINK]
  • Attending #KubeCon + #CloudNativeCon North America in November? Come check out my session [SESSION NAME] on [DATE]. Hope to see you there! [SESSION LINK]
  • My first talk on [TOPIC] was just accepted for #KubeCon + #CloudNativeCon North America  –  visit [SESSION LINK] to add my talk to your schedule⚡️!
  • Can’t wait for #KubeCon #CloudNativeCon! 👍 I will be speaking on [DATE] – Come see my session [TITLE] – Hope to see you there! [LINK TO SESSION]
  • Thrilled to have my session [SESSION TITLE] accepted for #KubeCon + #CloudNativeCon North America! Visit https://bit.ly/36cpowg to check out the full lineup!

Contributed Content Opportunities

As your communications teams prepare for KubeCon + CloudNativeCon North America, we’ve had several key publications express interest in having our members, speakers and sponsors contribute thought leadership collateral ahead of the show.

The opportunities listed below are optional, and open to everyone. We do however encourage you to participate to help build buzz, and shape the conversation heading into the show. In particular, this is a great way for speakers to raise their profile, and draw attention to your upcoming talk tracks.

Below please find the guidelines and publications. Please submit all final articles by completing this form https://forms.gle/2DxCQ5dKKzDyx5m89. Please submit only one article per company.

Please submit all articles by October 9, however, we encourage you to submit as early as possible as our media partners need time to get articles scheduled and may not be able to accommodate all.

Examples that were published previously:

Guidelines:

  • The article must be vendor-neutral, and educational themed content
  • Focus on high-level concepts coming out of presentations or general trends and themes happening around cloud native, containers, Kubernetes.
  • Suggested trends that are popular around cloud native include community culture, microservices, serverless, service mesh, edge computing, security, CNFs, containers, enterprise adoption.  
  • Additional topics of interest include: IT vs. Business Leaders, data analytics, digital transformation, and virtualization.  
  • The ideal length is 800-1,500 words.
  • You may include any sort of infographic, image, if you’re inclined.
  • Q&A interviews with questions and answers submitted for publication are also of interest. Between 8-10 questions.
  • When submitting an article, the writer’s name, title at the company and a short BIO (professional only) must be included
  • The article may not have been published elsewhere.

Publications:

Inclusive Speaker Orientation Online Course

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.

Code of Conduct

Please read, and abide by our code of conduct. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentation.

Private Speaker Slack Channel

  • KubeCon + CloudNativeCon is using Slack as the primary tool for communication among attendees, speakers, staff, and sponsors.
  • All speakers will be invited to the private speaker Slack channel in the https://slack.cncf.io/ workspace. 
  • The channel name is #1-kubecon-speakerhelp.
  • This is where you will communicate any issues or questions you have with me or someone from our A/V team during the event. For anything before the event, please email Nanci Lancaster.
  • We are also encouraging speakers to help and support each other leading up to the event, should anyone need guidance on presenting virtually, so please feel free to converse on Slack before the event begins.
  • Never used Slack before? Please refer to their helpful set of guides.
  • If you are not yet a member of the CNCF Slack workspace, please sign up to join the workspace here: http://slack.cncf.io/. Notify me with your @ handle as soon as you are logged in to the workspace.

Schedule and Speaker Point of Contact

Nanci Lancaster is your main point of contact for any speaker or schedule-related questions. Please contact her at speakers@cncf.io.

Sponsors

DIAMOND

Platinum

gold

silver

Start-up

End User

Diversity Supporters

Media Partners