Speaker Guide

We are excited to welcome you as a speaker for the Linux Foundation Europe Roadshow 2025 which will take place 29 October, at De Oude Vismijn in Ghent, Belgium.

Please click through the tabs on this page to access information.

Please register for the event and then complete the visa letter request if you require a visa letter.

This year’s event will take place at De Oude Vismijn in Ghent, Belgium at: Sint-Veerleplein 5, 9000 Gent, Belgium

Please view this information on our Venue & Travel page. The hotel room block is for Linux Foundation Europe Roadshow & Linux Foundation Member Summit attendees.

Please note, rooms will most likely sell out in advance of the room block close dates listed below. We encourage you to book early to secure a room at the conference rate.

The schedule has been announced and is posted on our website using sched.com. You will receive an email directly from sched.com asking you to create your account; please make sure to upload your bio and photo.

If you have a conflict with the timing of your talk or find that it conflicts with the content of another talk; or are having problems uploading your bio and photo, please contact cfp@linuxfoundation.org.

Please note the following technical requirements:

• All speakers must supply their computers and adapters to use during their talk.
• Presentation slides should be formatted in 16:9. 
• The room will include a screen, projector, and (2) microphones. 
• If you require any additional AV, please email cfp@linuxfoundation.org with those needs by Wednesday, 8 October.
  • The Linux Foundation will make every effort to accommodate other AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session. The deadline for presentations is Monday, 27 October.

To upload slides:

An optional Powerpoint is available to use, but please note it is not required.

We’d love your help spreading the word about your session! Check out the Speaker Marketing Toolkit for ready-to-use social media copy and graphics. Don’t forget to use the official event hashtag, for example:

“I’m speaking at #LFEuropeRoadshow, 29 October in Ghent! Join me for a full day of talks on #OpenSource & regulatory compliance. Explore the schedule: http://bit.ly/3Vke8q4 Register today! http://bit.ly/465EHWe”

We encourage all speakers to take the online course developed in partnership with the National Center for Women in Technology (NCWIT) to promote inclusivity, diversity, and unconscious bias awareness in your presentations. We also recommend consulting the Inclusive Language Initiative’s language recommendation list for guidance as well.

Please read, and abide, by our Code of Conduct. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and be inclusive in the words and images used during their presentations.

If you have any other platform, speaker, or schedule-related questions, please contact us at cfp@linuxfoundation.org.