Sponsor Guide

Thank you for your support of The Linux Foundation Member Summit 2025, taking place in-person on March 18-20, 2025 in Napa, California.

Please click through the tabs on this page to access information regarding your deliverables.

Event Leads

Courtenay Pope and Marissa Nino will be your main points of contact for sponsorship deliverables for this event. If you have any questions regarding your sponsorship benefits, please contact LF Sponsor Services at lfsponsorservices@linuxfoundation.org. 

For keynote or conference session related questions, please reach out to Director of Event Content, Jillian Hall at jhall@linuxfoundation.org.

If applicable, regarding webinars email our Senior Event Coordinator, Candice Zablan at czablan@linuxfoundation.org.

Registration

All sponsors have a set number of the Linux Foundation Member Summit 2025 event passes. Guests attending the Linux Foundation Member Summit should register here as a “Sponsor” (required registration type for code to work) using the sponsor code that was emailed to you in the Voucher Code field.

Follow these steps to register:

• Use the registration link here
• Log in with your LFID or create your LFID*
• Select “Sponsor” as registration type on the home page
• Enter your code in the Voucher Code field when the page refreshes

Anyone who has already registered may log into their LFID or reference their confirmation email and directly make modifications to their registration. If you have any questions regarding your sponsorship benefits or registration passes, please contact LF Sponsor Services at lfsponsorservices@linuxfoundation.org.

* Registration requires a Linux Foundation ID (LFID), which you can access through an existing account or create a new one. The email address associated with your LFID will automatically be used for registration, so ensure it’s current before proceeding. For convenience, you can also log in using third-party authentication through Google, GitHub, LinkedIn, or Facebook.

This year’s in-person event will take place at the following venue: 

SILVERADO RESORT
1600 Atlas Peak Rd
Napa, CA 94558

Please see our Hotel & Travel page for information on booking accommodations at the hotel as well as transportation options.

We look forward to welcoming you to Napa!

To view a list of deliverables available to your sponsorship tier, please see below and reference your contract.

Diamond Sponsor

• Conference room for three days
• LF live webinar
• Speaking opportunity: (1) 15-minute keynote or (1) sponsored conference session* 
• Inclusion in onsite press news package
• Recognition during opening keynote session and keynote stage branding
• Exclusive sponsorship of 1 attendee social function – evening event for 1 day 
• Access to event press list
• 10 member summit invitations 
• Recognition on event signage and event website
• Recognition in pre-conference email marketing 
• Sponsor designation in press release

* Opt in sponsored session attendee list is included only if a Diamond sponsor selects a sponsored conference session for their speaking opportunity. See Speaking Opportunity and Lead Retrieval sections for additional information related to this deliverable.

Platinum Sponsor

• Speaking opportunity: (1) 5-minute keynote or (1) sponsored conference session* 
• Inclusion in onsite press news package
• Recognition during opening keynote session and keynote stage branding
• Exclusive sponsorship of 1 attendee social function – lunch for 1 day 
• Access to event press list
• 8 member summit invitations 
• Recognition on event signage and event website
• Recognition in pre-conference email marketing 
• Sponsor designation in press release

* Opt in sponsored session attendee list is included only if a Platinum sponsor selects a sponsored conference session for their speaking opportunity. See Speaking Opportunity and Lead Retrieval sections for additional information related to this deliverable.

Gold Sponsor

• Speaking opportunity: (1) sponsored conference session 
• Inclusion in onsite press news package
• Recognition during opening keynote session and keynote stage branding
• Exclusive sponsorship of 1 attendee social function – breakfast and breaks for 1 day 
• Access to event press list
• 6 member summit invitations 
• Recognition on event signage and event website
• Recognition in pre-conference email marketing 
• Sponsor designation in press release

Silver Sponsor

• Recognition on keynote stage branding
• Access to event press list
• 4 member summit invitations 
• Recognition on event signage and event website
• Recognition in pre-conference email marketing 
• Sponsor designation in press release

Bronze Sponsor

• 2 member summit invitations 
• Recognition on event signage and event website

***Please email all requested information to Linux Foundation Sponsor Services at lfsponsorservices@linuxfoundation.org, unless not applicable. *** 

Check your contract for your sponsorship benefits. Submit deliverables by the deadlines below to ensure fulfillment. Late submissions or no responses may result in forfeit of deliverables. After reviewing the LFMS 2025 sponsor guide, if you have any questions contact LF Sponsor Services at lfsponsorservices@linuxfoundation.org.

DIAMOND

January 28:

• Logo in .svg format due / Confirm logo and URL on website.
• Confirm company name for sponsor listing.
  • Email LF Sponsor Services your company name including proper capitalization. Do not include Inc., Co, Ltd., etc.
• Diamond sponsors selecting a sponsored conference session have the opportunity for an opt-in sponsored conference session attendee list. See Speaking Opportunity and Lead Retrieval sections for additional information related to this deliverable.
  • Provide written permission to LF Sponsor Services to gather leads onsite at your sponsored conference session by the deadline (if applicable).

February 10:

• Confirm speaking opportunity content with Director of Event Content, Jillian Hall at jhall@linuxfoundation.org.
• If applicable, confirm the title of your sponsored conference session with LF Sponsor Services.
• Confirm use of conference meeting room.
• Confirm interest in submitting an announcement to the onsite press news package.
  • The news package is a compilation of sponsor news that are being announced at the event. This is a great opportunity to get your news in front of media and analysts ahead of the conference. Submit 1 paragraph description of your news announcement to send to media, and contact information for inquiries. Optional – link to the press release or blog (even if the links aren’t live).

February 24:

• We recommend guests register by this date.
  • Make sure to check in with your team or guests that they have registered and made all necessary travel arrangements. See the Venue + Travel page for room block and alternate lodging information.
  • Anyone who has already registered may log into their LFID or reference their confirmation email and directly make modifications to their registration. If you have any registration questions please email LF Sponsor Services at lfsponsorservices@linuxfoundation.org.
• Provide content for your announcement to be included in onsite press news package to LF Sponsor Services by this deadline.
  • Outside of sharing with the media ahead of the conference, we will not be publishing your news anywhere. You are responsible for publishing it (ex. website, public marketing emails, etc.).

End of 2025 Calendar Year:

• Diamond sponsors hosting a LF Live Webinar must have their webinar scheduled by the end of the 2025 calendar year.
  • All webinar related content must be submitted to Senior Event Coordinator, Candice Zablan at czablan@linuxfoundation.org.

PLATINUM

January 28:

• Logo in .svg format due / Confirm logo and URL on website.
• Confirm company name for sponsor listing.
  • Email LF Sponsor Services your company name including proper capitalization. Do not include Inc., Co, Ltd., etc.
• Platinum sponsors selecting a sponsored conference session have the opportunity for an opt-in sponsored conference session attendee list. See Speaking Opportunity and Lead Retrieval sections for additional information related to this deliverable.
  • Provide written permission to LF Sponsor Services to gather leads onsite at your sponsored conference session by the deadline (if applicable).

February 10:

• Confirm speaking opportunity content with Director of Event Content, Jillian Hall at jhall@linuxfoundation.org.
• If applicable, confirm the title of your sponsored conference session with LF Sponsor Services.
• Confirm interest in submitting an announcement to the onsite press news package.
  • The news package is a compilation of sponsor news that are being announced at the event. This is a great opportunity to get your news in front of media and analysts ahead of the conference. Submit 1 paragraph description of your news announcement to send to media, and contact information for inquiries. Optional – link to the press release or blog (even if the links aren’t live).

February 24:

• We recommend guests register by this date.
  • Make sure to check in with your team or guests that they have registered and made all necessary travel arrangements. See the Venue + Travel page for room block and alternate lodging information.
  • Anyone who has already registered may log into their LFID or reference their confirmation email and directly make modifications to their registration. If you have any registration questions please email LF Sponsor Services at lfsponsorservices@linuxfoundation.org.
• Provide content for your announcement to be included in onsite press news package to LF Sponsor Services by this deadline.
  • Outside of sharing with the media ahead of the conference, we will not be publishing your news anywhere. You are responsible for publishing it (ex. website, public marketing emails, etc.).

GOLD

January 28:

• Logo in .svg format due / Confirm logo and URL on website.
• Confirm company name for sponsor listing.
  • Email LF Sponsor Services your company name including proper capitalization. Do not include Inc., Co, Ltd., etc.

February 10:

• Confirm interest in submitting an announcement to the onsite press news package.
  • The news package is a compilation of sponsor news that are being announced at the event. This is a great opportunity to get your news in front of media and analysts ahead of the conference. Submit 1 paragraph description of your news announcement to send to media, and contact information for inquiries. Optional – link to the press release or blog (even if the links aren’t live).

February 24:

• We recommend guests register by this date.
  • Make sure to check in with your team or guests that they have registered and made all necessary travel arrangements. See the Venue + Travel page for room block and alternate lodging information.
  • Anyone who has already registered may log into their LFID or reference their confirmation email and directly make modifications to their registration. If you have any registration questions please email LF Sponsor Services at lfsponsorservices@linuxfoundation.org.
• Provide content for your announcement to be included in onsite press news package to LF Sponsor Services by this deadline.
  • Outside of sharing with the media ahead of the conference, we will not be publishing your news anywhere. You are responsible for publishing it (ex. website, public marketing emails, etc.).

SILVER

January 28:

• Logo in .svg format due / Confirm logo and URL on website.
• Confirm company name for sponsor listing.
  • Email LF Sponsor Services your company name including proper capitalization. Do not include Inc., Co, Ltd., etc.

February 24:

• We recommend guests register by this date.
  • Make sure to check in with your team or guests that they have registered and made all necessary travel arrangements. See the Venue + Travel page for room block and alternate lodging information.
  • Anyone who has already registered may log into their LFID or reference their confirmation email and directly make modifications to their registration. If you have any registration questions please email LF Sponsor Services at lfsponsorservices@linuxfoundation.org.

BRONZE

January 28:

• Logo in .svg format due / Confirm logo and URL on website.

February 24:

• We recommend guests register by this date.
  • Make sure to check in with your team or guests that they have registered and made all necessary travel arrangements. See the Venue + Travel page for room block and alternate lodging information.
  • Anyone who has already registered may log into their LFID or reference their confirmation email and directly make modifications to their registration. If you have any registration questions please email LF Sponsor Services at lfsponsorservices@linuxfoundation.org.

Diamond, Platinum, and Gold sponsors receive a speaking opportunity. See below for speaking opportunity options based on sponsorship level and additional content related information. 

Diamond: (1) 15-minute keynote or (1) sponsored conference session* 

Platinum: (1) 5-minute keynote or (1) sponsored conference session* 

Gold: (1) sponsored conference session 

Please reach out to Director of Event Content, Jillian Hall at jhall@linuxfoundation.org with any questions and required content for your speaking opportunity. Speaking content guidelines:

1. Content must meet CFP requirements and is subject to approval by The Linux Foundation and/or the event Program Committee.
2. Sales and marketing pitches are prohibited.
3. The Linux Foundation is committed to a diverse and inclusive community. To this end, all talks/sessions with more than one speaker are required to include at least one woman or gender non-confirming participant. All-male panels will not be accepted.
4. The Linux Foundation is dedicated to providing a harassment-free experience for participants at all of our events. We encourage all submitters to review our complete Code of Conduct.

* Diamond and Platinum sponsors who choose a sponsored conference session (instead of a keynote) can receive an opt-in sponsored conference session attendee list. Requirements:

• Confirm interest in opt-in sponsored conference session attendee list with LF Sponsor Services.
  • LF needs your permission for LF event staff to scan attendee badges approximately first 10 minutes of sponsored conference session.
  • Please note attendee consent is required for a badge to be scanned. See “Lead Retrieval” section below for additional details.
• Submit session content by deadlines to Director of Event Content, Jillian Hall.
• Confirm sponsored conference session title with LF Sponsor Services.

Diamond sponsors also have the opportunity for a LF Live Webinar. Diamond sponsors will work with our Senior Event Coordinator, Candice Zablan at czablan@linuxfoundation.org. Please reach out to Candice with any webinar related questions and confirm your webinar details directly with her. All webinar content must be approved by The Linux Foundation and the webinar must be hosted by the end of the 2025 calendar year. You will receive contact info for webinar registrants approximately 1 week after the webinar.

Lead retrieval is offered only to Diamond and Platinum sponsors WITH a sponsored conference session at LFMS 2025.

Important: there is no attendee list that can be bought by anyone. If any sponsors receive communications from anyone or any outside parties claiming to sell any sort of attendee list (pre or post event), please do not click or respond to these emails. Just forward the email to LF Sponsor Services at lfsponsorservices@linuxfoundation.org and mark it as spam.

LEAD RETRIEVAL

Only Diamond and Platinum sponsors with a sponsored conference session are eligible for an opt-in sponsored conference session attendee list. With the sponsor’s permission and attendee consent, designated LF event staff will scan attendee badges for approximately the first ten minutes of your sponsored conference session. LF Sponsor Services will share the opt-in sponsored conference session attendee list approximately one week after the event. Email LF Sponsor Services at lfsponsorservices@linuxfoundation.org with any questions you may have.

Lead Retrieval Rules + Regulations

• Eligible sponsors must confirm interest in lead retrieval for sponsored conference session AND title of sponsored conference session with LF Sponsor Services.
• Deadlines for deliverables and content must be met in order to fulfill this deliverable. Late submissions or incomplete tasks will result in the LF Sponsor Services assuming the sponsor is opting out of this deliverable.
• All attendees entering the sponsored conference session must verbally consent prior to scanning their name badge. Attendees will be allowed to enter the sponsored conference session independent of their badge scanning preference.
• Phone numbers are NOT included by default on lead retrieval lists.

Lead Retrieval Options

As a Diamond or Platinum sponsor with a sponsored conference session, please submit your choice of lead retrieval via email to LF Sponsor Services at lfsponsorservices@linuxfoundation.org. You may choose from the following options:

Option 1: Lead Retrieval

Select this option if you would like LF event staff to collect leads at your (1) sponsored conference session. This would be the only opportunity to have leads gathered onsite.

Option 2: No Lead Retrieval

Select this option if you don’t want anyone to collect leads at your sponsored conference session.

Lead Report Data

LF Sponsor Services will share with you the opt in sponsored conference session attendee list approximately one week after the event. The following attendee information will be included in the lead report: 

• First name
• Last name
• Job title
• Company name
• Email address
• Physical address incl. country, city, state, zip code/postal code
• Job Function
• Industry

No Phone Numbers

For privacy reasons, phone numbers will NOT be included in the lead reports.

GDPR + Data Privacy

All Linux Foundation events are fully GDPR compliant. By registering and attending this event, all participants agree to the Linux Foundation’s Privacy Policy which includes the following language:

In order to facilitate networking and business relationships at the event, you may choose to visit a third party’s booth or virtual booth or to access sponsored content. You are never required to visit third party booths or to access sponsored content. When visiting a booth (e.g. by clicking on a third party’s logo in the exhibit hall or exhibitor directory, and any actions within the booth thereafter including viewing resources), accessing swag or virtual swag provided by sponsors, or by participating in sponsored activities, the third party will receive some of your registration data. This data includes your first name, last name, title, company, address, email, standard demographics questions (i.e. job function, industry), and details about the sponsored content or resources you interacted with. If you choose to interact with a booth or virtual booth or access sponsored content, you are explicitly consenting to receipt and use of such data by the third-party recipients, which will be subject to their own privacy policies.