We are excited to welcome you as a speaker for OpenJS World 2022, which will take place in Austin, TX and virtually on Monday, June 6 – Friday, June 10. Please click through the tabs on this page to access information. We recommend bookmarking this page and checking back for additional updates as we get closer to the event.
Please click through the menu on the left of this page to access information.
Visa Letter Requests and Travel Fund Information
Please register for the event and then complete the visa letter request form if you require a visa letter.
We also ask that you please note the following:
If you are applying for travel funding and have not submitted your request, please do so as soon as possible. The deadline for travel funding applications is April 8, 2022. You can access the form here*.
*Talk acceptance does not guarantee travel funding.
Venue and Hotel Accommodations
OpenJS World will be held at the JW Marriott Austin in Austin, TX
JW Marriott Austin
110 E. 2nd Street
Austin, TX. 78701
Rooms will likely sell out in advance of the room block close date of Saturday, May 21, 2022 – we encourage you to book early to secure a room at the conference rate.
Schedule, Timing & Speaker Profiles
The schedule will be announced the week of March 28 and posted on our website using sched.com. You will receive an email directly from sched.com asking you to create your account; please make sure to upload your bio and photo.
If you have a conflict with the timing of your talk or find that it conflicts with the content of another presentation; or are having problems uploading your bio and photo, please contact email@example.com.
AV Details & Requirements
Please note the following technical requirements:
If you require any additional AV, please email firstname.lastname@example.org with those needs by Tuesday, May 10. We will make every effort to accommodate other A/V needs; however, final approval for additional A/V requests will be made on a case-by-case basis.
Presentation Slides & Template
Please note the following technical requirements:
Due by Wednesday, June 1
All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session.
Please note that your presentation slides should be submitted in PDF format to Sched.com and must be formatted in 16:9.
If you would like to use the OpenJS World template for your presentation, you can download it here. (Please note it is not required to use the presentation template.)
To upload slides:
- Log into your OpenJS World speaker profile through Sched.com
- On the top of the page, click “Manage and Promote Your Session”
- Click “Add Presentation”
- Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
- Click “Upload” and your slides will automatically be saved
Or send to Shannon at email@example.com who will upload them on your behalf
Virtual Speaker Information
All virtual speakers are required to submit a pre-recorded video of their presentations in mp4 format. Videos will be available for attendees to play on demand during the conference on our virtual event platform, and added to the YouTube playlist post-event. There will be no Q&A for virtual speakers. Additionally, we will follow up with information on our virtual platform.
Additionally, we will follow up with more information soon on the virtual platform.
Pre-recording Information & Tools for Virtual Speakers
All virtual breakout speakers will need to pre-record their talk, which will be available for attendees to play on demand.
Some suggested tools to use for recording are Quicktime, a screen recorder, Google Hangouts, Zoom or something similar that records you and your slides as you present. Please feel free to reach out to us with any questions.
We have multiple options for uploading your pre-recorded presentation:
- Add your recording directly into the Google folder (please email firstname.lastname@example.org to confirm we received your file)
- Share your file with email@example.com
- Or let us know if you have an alternate method (DropBox, file sharing service, etc)
Videos need to be received no later than Monday, May 23.
Technical Tips for Virtual Presentations
- Audio – as counterintuitive as it may sound, the single most important factor in a good video, is the audio quality.
- Eliminate ambient noise – close the doors and windows. You’d be surprised how much environmental noise gets picked up.
- Lighting – Do not put lights overhead and don’t put any lights or windows behind you as they will alter the light levels in your videos and create shadows.
- Background – don’t be afraid to show your natural environment – bookcases, plants, paintings – as long as they are not too distracting.
- Framing – place yourself slightly off-center to the left or right rather than directly in the middle of the frame.
- Camera Height – the lens should either be directly level or pointing ever so slightly downwards towards your face.
- Stand – we recommend you stand during your presentation to help project your voice and improve your posture. However, if you’re more comfortable sitting, then please do.
- Timer – Have a clock to keep track of the time you have remaining.
Lighting, Webcam and Microphone Best Practices (Virtual)
Best Practices for Lighting
- For best results, use natural light and supplement with additional light as needed.
- Keep natural light in front of you to avoid shadows. A bright window behind you can make you appear as a dark silhouette.
- Interior rooms with no natural light source may require additional targeted lighting, such as a ring light, to brighten the speaker’s face.
Best Practices for Webcams
- To ensure the speaker is looking directly at the audience, place the webcam at eye level.
- Avoid distracting backgrounds by checking the surroundings behind you to make sure there are no distracting colors or movement.
- Presenters should use chairs that are adjustable for height but do not swivel. Swiveling on camera creates a poor attendee experience and can be distracting.
Best Practices for Microphones
- Use external microphones whenever available, as microphones built into computers and cameras often have lower quality.
- An external microphone allows the speaker to place it in the optimal location for sound.
- Place the microphone close to the speaker’s mouth, but not in the camera view.
- Test audio levels in advance.
- Manage noise by turning off fans, phones, or speakers and keep ambient noise to a minimum.
- Do not touch the microphone while unmuted.
- There is no dress code for presentations, and we encourage you to be comfortable. That said, you must be aware that the OpenJS Foundation Code of Conduct applies to this space, both in terms of what you show on camera and what you say. We ask that you be tasteful and considerate in choosing your clothing and surroundings. Keep in mind that we are a global community. Please refrain from wearing shirts with global brand logos that are not your own. Solid colors (not white) also work best instead of prints.
Inclusive Speaker Orientation Online Course
The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity and unconscious bias. It is strongly encouraged by the OpenJS Foundation that all our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.
Promote Your Talk
Promote your talk by sharing your speaker card online!
Additionally, feel free to reach out to firstname.lastname@example.org for assistance.
Event Hashtag: #OpenJSWorld22
Code of Conduct
Please read, and abide, by our code of conduct, which you can find here. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.
If you have any other speaker or schedule-related questions, please contact us at email@example.com