Speaker Guide

Thank you for speaking at OpenSearchCon India 2025, taking place 3-4 June, in Bengaluru, India.

This is your official event speaker guide. Please bookmark this page for easy reference and click through the tabs on this page to access the information.

If you have any questions, please email Carolyn Ingalls at cingalls@linuxfoundation.org.

• Schedule Announcement: Week of 10 March
• Speaker Registration Deadline: Thursday, 27 March
• Additional AV Requests Deadline: Friday, 2 May
• Slide Submission Deadline: Friday, 30 May
• Event Dates: Tuesday, 3 June – Wednesday, 4 June

Please register no later than Thursday, 27 March, to confirm your speaking slot. You should have received registration information in your speaker notification email. If you need those details again, please contact Carolyn Ingalls.

If you require a visa letter, please register for the event and then complete the visa letter request form.

Please note the following:

• Provision of a visa letter by The Linux Foundation does not guarantee visa approval as final approval is made at the sole discretion of the government of the event’s host country.
• The Linux Foundation strongly recommends requesting a visa letter at your earliest possible convenience and to contact your local Embassy/Consulate with any visa questions you may have.
• The Linux Foundation processes most visa letter requests in (3) business days.

OpenSearchCon India 2025 will take place at:

Sheraton Grand Bangalore Hotel at Brigade Gateway
26/1 Dr. Rajkumar Road Malleswaram,
Rajajinagar, Bengaluru, Karnataka 560055, India

Please visit our Venue & Travel page for more venue details and hotel information.

The schedule will be announced by Friday, 14 March, and posted on our website using Sched.com. You will receive an email directly from Sched.com asking you to create your account; please ensure your bio and photo is correct.

If you have a conflict with the timing of your talk, find that it conflicts with the content of another talk, or are having problems uploading your bio and photo, please contact Carolyn Ingalls.

Please note the following technical requirements:

• All speakers must supply their own computer and adapters to use during their talk.
• Presentation slides should be formatted in 16:9.  
• The conference-branded PowerPoint template is available to download here, but you are not required to use it.
• The room will include a screen, projector, (2) microphones (one lavalier and one handheld), and a wireless clicker.

If you require additional AV, please email Carolyn Ingalls with those needs by Friday, 2 May. The Linux Foundation will try to accommodate other AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.

Due by Friday, 30 May

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session.

Please note that your presentation slides should be submitted in PDF format to Sched.com and must be formatted in 16:9.

If you want to use the OpenSearchCon India PowerPoint template for your presentation, you can download it here. (Please note it is not required to use the presentation template.)

To upload slides, follow these instructions (guide with screenshots):

• Log into your OpenSearchCon India 2025 speaker profile through Sched.com
• Go to your session within Sched
• Click on session tools to the right of the session title
• Underneath the session title, select add presentation
• Upload your pdf document (note: there is a 50MB size limit)
• The presentation will automatically save to your session
• Or send the PDF to Carolyn Ingalls and it will be uploaded on your behalf

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.

Please read and abide by our Code of Conduct, which can be found here. Our Code of Conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.

If you have any questions, please contact Carolyn Ingalls at cingalls@linuxfoundation.org.