OpenSearchCon North America 2025 Speaker Guide

We welcome you as a speaker for OpenSearchCon North America 2025, September 8-10 in San Jose, California.
This is your official event speaker guide. Please bookmark this page for easy reference and continue to check back as the event gets closer we will be adding additional speaker information, such as on-site details, as they are available.

Please click through the tabs on this page to access information.

• Schedule Announced: By Friday, May 26
• Speaker Registration Deadline: Tuesday, June 10 
• Additional AV Needs Deadline: Monday, August 18
• Slides Due Date: Friday, September 5
• Event Dates: Monday, September 8 – Wednesday, September 10 

You should have received registration information in your speaker notification email. If you need those details again, please contact Jennifer Crowley at jcrowley@linuxfoundation.org

If you require a visa letter, please register for the event and then complete the visa letter request form.

We also ask that you please note the following:

• Provision of a visa letter by The Linux Foundation does not guarantee visa approval as final approval is made at the sole discretion of the government of the event’s host country.
• The Linux Foundation strongly recommends requesting a visa letter at your earliest possible convenience and to contact your local Embassy/Consulate with any visa questions you may have.
• The Linux Foundation processes most visa letter requests in (3) business days.

OpenSearchCon North America 2025 will take place at:

Signia by Hilton San Jose
170 S. Market Street
San Jose, CA  95113

Hotel Accommodations

Please view details on the Venue & Travel page.

The schedule will be announced by Friday, May 26, and posted on our website using sched.com. You will receive an email from sched.com asking you to create your account; please upload your bio and photo if needed.

If you have a conflict with the timing of your talk, find that it conflicts with the content of another talk, or are having problems uploading your bio and photo, please contact Jennifer Crowley at jcrowley@linuxfoundation.org.

Please note the following technical requirements:

• All speakers must supply their computers and adapters to use during their talk.
• Speakers should format their presentation slides in 16:9.  
• You can download a conference-branded presentation template here; use of the template is optional.
• The room will include a screen, projector, and (2) microphones

If you require additional AV, please email Jennifer Crowley with those needs by Monday, August 18. The Linux Foundation will make every effort to accommodate other AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.

Due by Friday, September 5

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session.

Please note that your presentation slides should be submitted in PDF format to Sched.com and must be formatted in 16:9.

You can download a conference-branded presentation template here; use of the template is optional

To upload slides:

• Log into your OpenSearchCon North America speaker profile through Sched.com or via the mobile site
• Go to your session within Sched
• Click on Session tools to the right of the session title
• Underneath the session title, select Add Presentation
• Upload your pdf document (note: there is a 50MB size limit)
• The presentation will automatically save to your session
• The above steps, along with screenshots, can also be found here
• Or send to jcrowley@linuxfoundation.org who will upload them on your behalf

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.

Please read and abide by our Code of Conduct, which you can find here. Our Code of Conduct is strictly enforced. We ask that speakers especially review this Code of Conduct and are careful to be inclusive in the words and images used during their presentations.

If you have any other platform, speaker, or schedule-related questions, please contact us at cfp@linuxfoundation.org.