Ray Summit

Speaker Guide


Thank you for speaking at Ray Summit, May 27-28, at the Grand Hyatt San Francisco in San Francisco, California.

This is your official event speaker guide. Please bookmark this page for easy reference and continue to check back as the event gets closer as we will be adding additional speaker information, such as on-site details, as they are available. If you have any questions, please email cfp@linuxfoundation.org.

Please click through the menu on the left to access information.


  • Speaker Registration Deadline: Wednesday, March 4
  • Upload Bio + Headshot to Sched.com Deadline: Wednesday, March 4
  • AV Requests Due: April 1, 2020
  • Presentation Upload Deadline: Must be submitted by May 29, 2020


To confirm that you will be presenting, please register as a speaker by Wednesday, March 4.

You were previously sent the registration link and access code in your notification email. If you did not receive this, please contact cfp@linuxfoundation.org

Visa Letter Requests

If you require a visa letter, please register for the event, and then complete the visa letter request form.

All visa letter requests must be submitted no later than two weeks prior to the event. Any visa letter requests made after the two-week deadline cannot be guaranteed.

We also ask that you please note the following:

  • Provision of a visa letter by The Linux Foundation does not guarantee visa approval as final approval is made at the sole discretion of the government of the event’s host country.
  • The Linux Foundation strongly recommends requesting a visa letter at your earliest possible convenience and to contact your local Embassy/Consulate with any visa questions you may have.
  • The Linux Foundation processes most visa letter requests in (3) business days.

Venue Location

Ray Summit 2020 will be held at the Grand Hyatt San Francisco in San Francisco, California.

Grand Hyatt San Francisco
345 Stockton Street
San Francisco, CA, United States, 94108

Hotel Accommodations

We have negotiated a discounted rate at the Grand Hyatt San Francisco. Please visit our Venue & Travel page for more information.

Rooms will likely sell out in advance of the room block close date of Tuesday, May 12  – we encourage you to book early to secure a room at the conference rate.

We look forward to welcoming you to San Francisco!

Schedule + Uploading a Bio/Photo

The schedule will be announced Thursday, February 20, and will be posted on our website using sched.com. You will receive an email directly from sched.com asking you to create your account; please make sure to upload your bio and photo.

If you have a conflict with the timing of your talk or find that it conflicts with the content of another talk; or are having problems uploading your bio and photo, please contact cfp@linuxfoundation.org. 

AV Details + Requirements

Any additional AV requests are due by May 1, 2020.

The room will include a screen, projector, and (2) wireless microphones. At the end of the session a mic will be used for questions, so be sure to leave time at the end of your talk. Required: All speakers will need to supply their own computers and necessary adaptors to use during their session.

NOTE: The projectors have HDMI capabilities/outputs. If you require any additional AV, please email cfp@linuxfoundation.org with those needs by May 1. The Linux Foundation will make every effort to accommodate additional A/V needs; however, final approval for additional A/V requests will be made on a case-by-case basis.


Due by May 29, 2020

All speakers are required to submit their final presentation slides by May 29.

Please note that your presentation slides should be submitted in PDF-format to Sched.com and must be formatted in 16:9.

The PowerPoint template for your presentation can be downloaded HERE. (Please note it is not required to use the presentation template.)

To upload slides:

  • Log into your Ray Summit speaker profile through Sched.com or via the mobile site
  • On the top of the page, click “Manage and Promote Your Session”
  • Click “Add Presentation”
  • Click on the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
  • Click “Upload” and your slides will automatically be saved

Promote Your Talk

Once the schedule is announced on February 20, we appreciate you spreading the word about #raysummit and your session – please find some sample tweets below to share on your social channels!

  • Proud to be chosen as a speaker for #raysummit – visit “link to your session” to add my talk to your schedule!
  • Thrilled to announce I’ll be presenting at #raysummit! Visit Ray Summit to see the full schedule 👍
  • Just learned my talk “Session Name” was accepted 🎉 See you all in San Francisco for #raysummit! “link to your session

Inclusive Speaker Orientation Online Course

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity and unconscious bias. It is strongly encouraged by the Linux Foundation that all our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.

Code of Conduct

Please read and abide by our code of conduct, which can be found here. We ask that speakers especially review this code of conduct and are inclusive in the words and images used during their presentation.

Contact Us

Do you have a speaker or schedule-related question? Please contact us at cfp@linuxfoundation.org.