Xen Project Summit
""

Sponsor Guide

General Information

Thank you for your support of the Xen Project Summit 2024, taking place in person in Lisbon, Portugal this June 4-6!

Please click through the tabs on this page to access information on exhibiting at the conference. If you have any questions, please don’t hesitate to contact Christie Davis.

Registration

Each sponsor receives a number of complimentary passes for the event which can be used for your staff or customers to register. 
Platinum: 6 passes
Gold: 3 passes
Silver: 2 passes
Bronze: 1 pass

To register, please use this link, choose the “In-Person Sponsor” registration type, and enter the discount code that was sent to you in your welcome email. Please email Christie Davis to have your code re-sent to you.

Your sponsorship also includes a 20% discount code for additional passes. To register using this code, please use this link, choose the “In-Person Attendee” registration type, and enter the discount code that was sent to you in your welcome email. Please email Christie Davis to have your code re-sent to you.

exhibit hours

Please check back frequently as exhibit hours may vary slightly between now and closer to the event. To view the full schedule click here.

Setup
Monday, June 3 | 15:00 – 17:00
Tuesday, June 4 | 7:30 – 10:50

*All booths must be set up by 10:50 on Tuesday. 

Exhibit Hours
Tuesday, June 4 | 10:50 – 15:40
Wednesday, June 5 | 10:50 – 15:40
Thursday, June 6 | 10:35 – 15:20

Tear Down
Thursday, June 6 | 15:20 – 16:30

VenuE + TRAVEL

Venue
DoubleTree by Hilton Lisbon – Fontana Park
R. Eng. Vieira da Silva 2, 1050-105 Lisboa, Portugal

Hotel Information
Please see the venue & travel page for more information.

Airport Information

Humberto Delgado Airport (LIS)
Distance from the venue: 7km
Time by car: 20 minutes

Driving Directions: from LIS to Venue

Transportation: 

  1. Walk to the Aeroporto stop of Metro Lisboa
  2. Ride 10 stops and get off at Saldanha 
  3. Walk 500m to DoubleTree

Metro Lisboa

Parking
At the Venue:
On-site: 18.00€ per day

Nearby: Parque Saldanha telpark by Empark

Due Dates

April 23:
– Confirm logo
– Confirm URL
– Confirm use of tabletop exhibit (Platinum only)
– Confirm use of lead retrieval device (Platinum only)
– Submit LinkedIn URL (Platinum, Gold + Silver)
– Order additional lead retrieval devices (Platinum only)

May 3:
– Order additional AV (Platinum only)
– Order additional power (Platinum only)
– Order additional internet (Platinum only)

May 21:
– Submit message for day-of email sent to opt-in attendees (Platinum + Gold only)
– Submit collateral description for approval (Platinum, Gold + Silver)

May 24: Registration deadline

Platinum Deliverables

Recognition on Event Website and Onsite Sponsor Signage
Your company logo and URL will appear on the Xen Project Summit event site. Your logo will also appear on onsite signage.


Conference Attendee Passes

Sponsors receive 6 passes to Xen Project Summit.

Please email Christie Davis if you need your sponsor code for the complimentary passes re-sent to you.


20% Discount on Additional Conference Passes

For use by your customers, partners, or colleagues. Please email Christie Davis if you need your discount code re-sent to you.

Speaking Opportunity
All sponsor content must be approved by the Program Committee and Xen. No sales & marketing pitches allowed.

Exhibit Booth
Includes table, (2) chairs, power, and conference wifi.

(1) Physical Lead Retrieval Device
Live scans, real time reporting and ability to take notes on captured leads.

Recognition During Opening Session
Sponsor recognition by name & with logo on screen.

Sponsor Message in Attendee Day-Of Email
Platinum sponsors may submit a 100-word message that will be included in a day-of email sent to opt-in attendees.

Social Media Promotion of Sponsorship
Sponsors receive 3 posts from the Xen Project LinkedIn page.

Recognition In Pre and Post-Event Email Marketing
Sponsors will be recognized in marketing emails with logo and link.

Collateral Distribution
(1) type of marketing item laid out in a prominent location near registration.

Post-Event Data Report
Provides event and additional details on event performance.

Gold Deliverables

Recognition on Event Website and Onsite Sponsor Signage
Your company logo and URL will appear on the Xen Project Summit event site. Your logo will also appear on onsite signage.

Conference Attendee Passes
Sponsors receive 3 passes to Xen Project Summit.

Please email Christie Davis if you need your sponsor code for the complimentary passes re-sent to you.

20% Discount on Additional Conference Passes
For use by your customers, partners, or colleagues. Please email Christie Davis if you need your discount code re-sent to you.

Recognition During Opening Session
Sponsor recognition by name & with logo on screen.

Sponsor Message in Attendee Day-Of Email
Platinum sponsors may submit a 50-word message that will be included in a day-of email sent to opt-in attendees.

Social Media Promotion of Sponsorship
Sponsors receive 2 posts from the Xen Project LinkedIn page.

Recognition In Pre and Post-Event Email Marketing
Sponsors will be recognized in marketing emails with logo and link.

Collateral Distribution
(1) type of marketing item laid out in a prominent location near registration.

Post-Event Data Report
Provides event and additional details on event performance.

silver Deliverables

Recognition on Event Website and Onsite Sponsor Signage
Your company logo and URL will appear on the Xen Project Summit event site. Your logo will also appear on onsite signage.

Conference Attendee Passes
Sponsors receive 2 passes to Xen Project Summit.

Please email Christie Davis if you need your sponsor code for the complimentary passes re-sent to you.

20% Discount on Additional Conference Passes
For use by your customers, partners, or colleagues. Please email Christie Davis if you need your discount code re-sent to you.

Social Media Promotion of Sponsorship
Sponsors receive 1 post from the Xen Project LinkedIn page.

Recognition In Pre and Post-Event Email Marketing
Sponsors will be recognized in marketing emails with your company name and link.

Collateral Distribution
(1) type of marketing item laid out in a prominent location near registration.

Post-Event Data Report
Provides event and additional details on event performance.

bronze Deliverables

Recognition on Event Website and Onsite Sponsor Signage
Your company logo and URL will appear on the Xen Project Summit event site. Your logo will also appear on onsite signage.

Conference Attendee Passes
Sponsors receive 1 pass to Xen Project Summit.

Please email Christie Davis if you need your sponsor code for the complimentary passes re-sent to you.

20% Discount on Additional Conference Passes
For use by your customers, partners, or colleagues. Please email Christie Davis if you need your discount code re-sent to you.

Recognition In Pre and Post-Event Email Marketing
Sponsors will be recognized in marketing emails with your company name and link.

Post-Event Data Report
Provides event and additional details on event performance.

exhibit tables

Sponsor Receives
  • 2,4m x ,47 m table with table drape
  • 2 chairs
  • 1 power drop with power strip
  • Conference Wi-Fi

You may bring your own tablecloth.

Pull-up banners are permitted as long as they fit behind your table. Banners may not be placed in front of your table or on the sides of your table.

ADDITIONAL SPONSOR ORDERS

If you would like to order AV, additional power, or additional internet, please see the AV, Power + Internet tab below.

AV, Power + Internet

If you would like to order AV, additional power, or hard line internet, please email Christie Davis by April 23rd.

shipping

Each company is responsible for shipping and tracking its own exhibit materials to and from the conference. If you plan to ship items, please read the information below carefully. 

Label shipments with the following:

ATTN: Madalena Castro
Linux Foundation 04/06/24 – YOUR COMPANY NAME HERE
Rua Almirante Barroso n62, Lisbon, Portugal
Box _ of _

*Shipments can be accepted 7 days before the event, ARRIVE NO Earlier than MAY 28

If there are packages to ship out after the event, the Hotel’s Banquet Department must be advised 48 hours in advance. Individuals are responsible for repacking, affixing labels, bringing them to the first floor designated outgoing package area, and calling to arrange pickup.

**PLEASE ADD TRACKING INFORMATION TO HERE**

Speaking Opportunity

Platinum sponsors receive a speaking opportunity at Xen Project Summit. Please send the following information to Jennifer Crowley if you have not done so already so she can add it to the schedule as soon as possible:

  • Speaker Name
  • Speaker Email
  • Speaker Title
  • Speaker Biography
  • Speaker Headshot (high-resolution, 600×600 pixels)
  • Title of Presentation
  • Abstract of Presentation

Schedule

Please see the schedule page for the full conference agenda including keynotes, sessions, social events, and other activities. 

Health + Safety

Please see the most up-to-date health and safety information on the health + safety page of the event site.

Code of Conduct

Please familiarize yourself with the code of conduct before attending the event.

Sponsors

Platinum

Gold

Silver