Automotive Grade Linux All Member Meeting Summer

Health & Safety

Updated April 25, 2023

Our attendees’ health and safety remain our top priority as we continue to monitor COVID-19 and look to local, Ministry of Foreign Affairs of Japan and WHO guidelines to make the best and most informed decisions around onsite safety and requirements.



Masks are recommended, but not required, to be worn at the event.

Vaccine OR Negative COVID-19 Test Requirement

At this time, proof of vaccine or a negative COVID-19 test is NOT required to attend the event in person.

All in-person attendance requirements are subject to change based on local guidelines. Registered attendees will be notified 1 month prior to the event of any updates to our mask mandate and other on-site health & safety requirements.


Please expect the following measures to be in place at the event.

  • Event signage indicating required health and safety protocols
  • Onsite cleaning and sanitizing of all touch points
  • Sanitized microphones between each speaker’s use
  • Plentiful sanitation stations onsite and personal hand sanitizer bottles and wipes available for participants
  • Wearable Indicators of Social Distance Comfort Levels
    • We will provide a wearable indicator of social distance comfort levels for event participants to wear onsite (optional but encouraged). Participants are asked to be respectful of each other’s comfort level on social distance.
  • The Linux Foundation does not allow firearms or other weapons, regardless of whether they are permitted or not, or whether they are concealed or not, to be brought into our events. By registering for the event, you are agreeing that you understand this policy and will not bring a firearm or other weapons into the event.

At a minimum, we will be following all mandated venue, municipality, and Ministry of Foreign Affairs of Japan guidelines. This list, and all protocols, are subject to change should there be a change if local municipality and health agency guidelines indicate or require that they should change. We will do everything we can to provide any updates as early as possible.

Japanese COVID-19 Related Entry Requirements

If you are traveling to Japan from another country you must adhere to the following entry requirements.

Additional information for US Citizens traveling to Japan can be found here.

You have 2 options when entering Japan:

  1. Proof of Vaccination
    • The certificate must be issued by a government or public institution
    • Specific information on your proof of vaccination must be indicated in Japanese or English
    • The certificate must clearly show that you have received 3 doses of any of the following vaccines on the Emergency Use Listing of the World Health Organization (WHO)
  2. COVID-19 Negative Test Result Certificate before departure.
    • All entrants including Japanese citizens who do not have a valid vaccination certificate must be tested within 72 hours of departure.


What should I do if I am onsite and not feeling well?

If you aren’t feeling well, please watch for COVID-19 symptoms. Depending on your symptoms and how unwell you feel, please take an at-home COVID-19 test (we highly recommend traveling with your own tests) or go to the nearest testing facility, urgent care, or hospital.

If you have chest pain or shortness of breath, we advise you to call 119 or go directly to the Emergency Room.

In-Person Testing Locations
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24-hour Hospital

Tokyo Medical University Hospital

6 Chome-7-1 Nishishinjuku, Shinjuku City, Tokyo 160-0023, Japan

2 min drive

Call 119 for emergencies

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Medical Clinic

Nakano Visiting Clinic

1-31-6 Honcho, Nakano-ku, Tokyo Mansion Nakano Sakaue Room 203

5 min drive

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Medical Clinic

Medical Corporation SEC

Yamagin Building 5F, 1-12-11 Nishi-Shinjuku, Shinjuku-ku, Tokyo

6 min drive

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Medical Clinic

Shinjuku Oak Tower Clinic

6-8-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo Sumitomo Realty & Development Shinjuku Oak Tower 2F

4 min drive

Should you end up testing positive for COVID-19:
  • Follow the guidance of the testing facility, urgent care, or hospital that you visited in order to best protect yourself, as well as the community.
  • You will not be able to return to the event.
  • Email Deb Giles, Event Director, LF Projects at, to let us know. While we will need to let event participants know that someone onsite tested positive for COVID-19, we will not disclose your name.


Will I be required to wear a mask?

No, you are not required to wear a mask at any time during the event.

Am I required to have the COVID-19 vaccination OR present a negative COVID-19 test to attend the event?

No, you are not required.

Who can I contact with additional questions if my questions aren’t answered here?

You can contact us at