Thank you for speaking at Cephalocon 2022, taking place both in-person and virtually in Portland, Oregon from Monday, July 11 – Wednesday, July 13, 2022.
This is your official event speaker guide. Please bookmark this page for easy reference and continue to check back as the event gets closer as we will be adding additional speaker information, such as on-site details, as they are available. If you have any questions, please email Jennifer Crowley at email@example.com
Please click through the tabs on this page to access information.
Visa Letter Requests & Travel Fund Information
If you require a visa letter, please register for the event, and then complete the visa letter request form.
We also ask that you please note the following:
If you are applying for the Ceph Foundation travel fund/scholarship and have not submitted your request, please do so as soon as possible and no later than May 20. You can access the form here.
*Talk acceptance does not guarantee travel funding.
Venue & Hotel Information
Cephalocon 2022 will be held at Hyatt Regency Portland at the Oregon Convention Center in Portland, OR.
Hyatt Regency Portland at the Oregon Convention Center
375 NE Holladay Street
Portland, OR. 97232
We have negotiated a discounted rate at the Hyatt Regency Portland at the Oregon Convention Center. Please visit our Venue & Travel page for more information.
Rooms will likely sell out in advance of the room block close date of June 17 – we encourage you to book early to secure a room at the conference rate.
Schedule, Timing & Speaker Profiles
The schedule has been announced and posted on our website using sched.com. You will receive an email directly from sched.com asking you to create your account; please make sure to upload your bio and photo.
If you have a conflict with the timing of your talk or find that it conflicts with the content of another talk; or are having problems uploading your bio and photo, please contact Jennifer Crowley at firstname.lastname@example.org.
AV Details + Requirements
Any additional AV requests are due by Friday, June 10
The room will include a screen, projector, and (1) microphone per speaker. Required: All speakers will need to supply their own computer and necessary adaptors to use during their session.
NOTE: The projectors have both VGA and HDMI capabilities/outputs and can accommodate either. If you require any additional AV, please Jennifer Crowley at email@example.com with those needs by June 10.. Cephalocoon will make every effort to accommodate additional AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.
Presentation Slides Information + Template
Due by Friday, July 1
All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session.
Please note that your presentation slides should be submitted in PDF format to Sched.com and must be formatted in 16:9.
If you would like to use the Cephalocon PowerPoint template for your presentation, you can download it here. (Please note it is not required to use the presentation template.)
To upload slides:
Due Date: Friday, June 24
All virtual speakers are required to submit a pre-recorded video of their presentations in mp4 format.
Some suggested tools to use for recording are Quicktime, Google Hangouts, Zoom, a screen recorder, or something similar. The recording should show your slides/screen as well as you presenting using a picture in picture style format. Please feel free to reach out with any questions.
Uploading Instructions for Pre-recorded Sessions
We have multiple options for uploading your pre-recorded presentation:
Videos need to be received no later than Friday, June 24.
Technical Tips for Virtual Presentations
Lighting, Webcam and Microphone Best Practices
Best Practices for Lighting
Best Practices for Webcams
Best Practices for Microphones
There is no dress code for presentations, and we encourage you to be comfortable. That said, you must be aware the Cephalocon Code of Conduct applies to this space, both in terms of what you show on camera and what you say. We ask that you be tasteful and considerate in choosing your clothing and surroundings. Keep in mind that we are a global community. Please refrain from wearing shirts with global brand logos that are not your own. Solid colors (not white) also work best instead of prints.
Tips to Keep Your Virtual Audience Engaged
Inclusive Speaker Orientation Online Course
The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.
Code of Conduct
Please read, and abide, by our code of conduct, which can be found here. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.
Best Gear for Online Meetings – Webcams, lights, mics, tripods and more
19 Video Presentation Tips to help you give a great presentation (even if you hate the way you look on camera)
9 Tips for Giving Engaging Virtual Presentations – This article gives 9 tips and within each tip has folks from the tech world giving their advice in a fun/relatable way.
Checklist for Speakers – this article provides checklists applicable for speakers that are live streaming.