KubeCon + CloudNativeCon Europe

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Speaker Guide

Overview

Thank you for speaking at KubeCon + CloudNativeCon Europe 2022, taking place May 16-20, at Feria Valencia in Valencia, Spain and virtually via the MeetingPlay virtual platform.

This is the official event speaker guide for speakers presenting in-person in Valencia, Spain. Please bookmark this page for easy reference and continue to check back as the event gets closer as we will be adding additional speaker information (such as on-site details) as they become available. If you have any additional questions not covered by the speaker guide, please email the CNCF Content Team.

IMPORTANT NOTE: Timing of sessions and room locations are subject to change through Friday, 1 April due to schedule changes that will be made as speakers finalize whether their talks will be in-person or virtual.

Please click through the tabs on this page to access information.

Important Dates + Deadlines

  • Upload Bio + Headshot to Sched.com Deadline: Monday, 28 March
  • Speaker Registration Deadline: Friday, 1 April
    You should have received registration information in your speaker notification email. Please email the CNCF Content Team if you need this information sent to you again.
  • Travel Fund Request Deadline: Thursday, 24 March 
  • Finalized Schedule Date: Friday, 1 April
    The timing of sessions is subject to change through Friday, 1 April due to schedule changes that will be made as speakers finalize whether speaking in person or virtually.
  • AV Requests Due: Friday, 15 April
  • Last Day to Request Speaker Additions or Changes:  Friday, 15 April 
  • Presentation Upload to Sched Deadline: Friday, 6 May
  • Event Dates: Monday, 16 May – Friday, 20 May

Registration

Your In-Person Speaker Registration serves as confirmation that you will be speaking with a deadline of Friday, 1 April. If you have a co-speaker or panelists, please confirm with them prior to registering as everyone will need to participate in the session in the same way (i.e. you cannot present in person with a co-speaker who can only speak virtually).

Please be aware that anyone coming on site must be vaccinated against COVID-19. You can review detailed information on our Health + Safety page.

You should have received registration details in your acceptance email. If you need this information sent to you again, please contact the CNCF Content Team. If you are not registered by 1 April, there is a possibility that your speaking slot will be replaced by one on our waiting list so please do so promptly. 

Any co-speakers or panelists that are part of the original CFP submission will also receive complimentary registration. Please contact the CNCF Content Team for details.

Visa Letter Requests

If you require a visa letter, please register for the event, and then complete the visa letter request form.

Speaker Travel Funding

If you requested travel funding as a part of your proposal and have not submitted your request, please do so as soon as possible. You can access the form here. The deadline for travel funding applications is Thursday, 24 March.

Note: Talk acceptance does not guarantee travel funding.

Schedule, Timing + Speaker Profiles

The schedule will be announced on Wednesday, 9 March, and will be posted on our website using Sched.com.

IMPORTANT NOTE: Timing of sessions, and room locations, are subject to change through Friday, 1 April due to schedule changes that will be made as speakers finalize whether speaking in person or virtually.

  • Please note that all lightning talks are 5-minutes, maintainer and breakout sessions are 35-minutes, and tutorials are 90-minutes.
  • If you have a conflict with the timing of your talk, find that it conflicts with the content of another talk, or are having problems uploading your bio and photo, please contact the CNCF Content Team.

AV Details + Requirements

Please note the following technical requirements:

  • All speakers must supply their own computers and adapters to use during their talk.
  • Presentation slides should be formatted in 16:9. 
  • The room will include a screen, projector, and (2) microphones; panelists will each receive their own microphones.
  • If you require any additional AV, please email the CNCF Content Team with those needs by Friday, 15 April. CNCF will make every effort to accommodate additional AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.

Track Hosts

Please be aware that you should arrive at your room no later than 15-minutes before your session begins and you will be greeted by a program committee member that has volunteered their time on-site to be a track host. Their role is to do a room count, help facilitate Q+A from our virtual audience, and maintain the integrity of the session. Please email the CNCF Content Team if you have any questions regarding track hosts.

Presentation Details

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session. The deadline for presentations is Friday, 6 May.

To upload slides:

  • Log in to your speaker profile through Sched.com or via the mobile site
  • On the top of the page click “Manage and Promote Your Session”
  • Click “Add Presentation”
  • Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
  • Click “Upload” and your slides will automatically be saved

We designed an optional PowerPoint template for our speakers. Use of this template is not required but we do welcome you to use it for your convenience. Please note that your presentation slides should be uploaded in PDF-format to Sched.com and must be formatted in 16:9.

Please see the CNCF style guide which covers things like abbreviating Kubernetes as K8s not K8 or K8S.

Lightning Talks

Lightning talks will be held Tuesday, 17 May with each talk lasting no longer than 5 minutes. To minimize the transition times, we are combining all pre-recorded talks and in-person presentation decks into one master lightning talk presentation. The order of the Tuesday lightning talks will take place in the order listed on the schedule (subject to change).

  • All in-person lightning talk speakers must submit their PowerPoint slide deck to our Lightning Talk Folder by 11:59 PM PDT on Friday, 29 April
  • Your deck must be 16:9 and in .pptx format
  • If your slides require a special font, please submit that along with your deck
  • Do not embed any videos, please also submit those along with your deck
  • Please note that unfortunately, we cannot accept a pdf document.

 If you have further questions, please do not hesitate to reach out to the CNCF Content Team.

Conference Name, Logos + Branding

The official conference name is KubeCon + CloudNativeCon Europe 2022. Please use the full name when creating your presentation. You may shorten the name to just KubeCon + CloudNativeCon but you may not refer to the conference as KubeCon only. 

Official conference logos and other CNCF artwork are available for download on GitHub:

When using KubeCon + CloudNativeCon conference logos, please ensure to use the full logo. It is not permitted to use the KubeCon or CloudNativeCon logos separate from each other.

Use of any trademark or logo is subject to the trademark policy available at https://www.linuxfoundation.org/trademark-usage.

If you would like to use the Kubernetes logo for booth graphics, collateral, or swag, please adhere to the usage guidelines.

The Certified Kubernetes marks may be used only by companies who are certified through CNCF’s Certified Kubernetes Software Conformance program. All usage cases must comply with the brand guidelines. If you have any questions about trademarked logos, please email info@cncf.io.

Inclusive Speaker Orientation Online Course

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. It is strongly encouraged by the Cloud Native Computing Foundation that all our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.

Code of Conduct

Please read and abide by our code of conduct, which is strictly enforced. We ask that speakers especially review and are careful to be inclusive in the words and images used during their presentation.

Contact Us

If you have any other venue, speaker, or schedule-related questions, please contact the CNCF Content Team.

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