Open Source Days

This event has passed. Please visit the upcoming Open Source Days.

In-Person Speaker Guide


Thank you for speaking at the Open Source Days 2022, hosted by the Academy Software Foundation taking place both in-person and virtually in Vancouver, Canada, Monday, August 8 – Tuesday, August 9, 2022.

This is your official event speaker guide. Please bookmark this page for easy reference and continue to check back as the event gets closer as we will be adding additional speaker information, such as on-site details, as they are available. If you have any questions, please email the ASWF Event Content Team.

Please click through the tabs on this page to access information.

Important Dates & Deadlines

  • Schedule Announcement: Thursday, July 25, 2022
  • Speaker Registration Deadline: Tuesday, July 26
  • Upload Bio + Headshot to Deadline: Tuesday, July 26
  • AV Requests Due (In-person): Friday, July 29
  • Last Day to Request Speaker Additions or Changes: Friday, July 29
  • All Speaker Slides Due Date: Wednesday, August 3
  • Presentation Slides Upload to Sched Deadline:  Wednesday, August 3
  • Event Dates: Monday, August 8 – Tuesday, August 9, 2022.


Please register as an In-Person Speaker, and use the voucher code ASWFOSD22SPK

Important Note: In-person speakers, must also be registered for SIGGRAPH (the Full Conference or Experience Plus level) to participate.

Visa Letter Requests

Open Source Days is organized by the Academy Software Foundation and hosted within SIGGRAPH 2022. Please visit SIGGRAPH 2022 website for travel information.

Venue & Travel Information

This year’s event will take place at:

Fairmont Waterfront
Lobby Level, Waterfront Ballroom C
900 Canada Place Way
Vancouver – British Columbia V6C 3L5, Canada


Open Source Days is co-locating with SIGGRAPH. Please refer to the SIGGRAPH Travel Accommodations website for hotel and travel information.

Schedule, Timing & Speaker Profiles

The schedule is posted on our website using You will receive an email directly from asking you to create your account; please make sure to upload your bio and photo.

Please note that Project and Working Group Updates are typically 40 minutes in length.

If you have a conflict with the timing of your talk or find that it conflicts with the content of another talk or are having problems uploading your bio and photo, please email the ASWF Event Content Team.

AV Details & Requirements

Any additional AV requests are due by Friday, July 29.

The room will include a screen that will display your slides, a projector, monitors to display Zoom attendees, and 5 microphones (1 podium microphone, 2 wireless clip-on microphones, and 2 wireless handheld microphones).

REQUIRED: All in-person and hybrid session presentations will be compiled in a master deck and run from the AV tech table.

NOTE: If you require any additional AV, please email the ASWF Event Content Team with those needs by Friday, July 29.  ASWF will make every effort to accommodate additional AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.

POWERPOINT TEMPLATE + Presentation Details

Due by Wednesday, August 3

All speakers are required to submit their final presentation slides and add them to the Day 1 or Day 2 master deck ahead of the event. The Open Source Days PowerPoint template is mandatory; you can download it here.

In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session. Please note that your presentation slides should be uploaded in PDF format to and must be formatted in 16:9.

To upload slides:

  • Log into your speaker profile through
  • On the top of the page, click “Manage and Promote Your Session”
  • Click “Add Presentation”
  • Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
  • Click “Upload” and your slides will automatically be saved

Inclusive Speaker Orientation Online Course

In collaboration with the National Center for Women in Technology (NCWIT), the Linux Foundation has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.

Code of Conduct

Please read, and abide, by our code of conduct, which you can find here. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.

Contact Us

If you have any other event, speaker, or schedule-related questions, please contact us at