Speaker Guide

Overview

We are excited to welcome you as a speaker for Xen Project Developer & Design Summit 2022, taking place in person in Cambridge, UK, and virtually via BigBlueButton from September 19 through September 22.

September 19 – 20 – sessions will be virtual with an in-person component
- Keynotes, Breakout Sessions & Hallway Track
September 21 – 22 – Design Sessions (in-person only)
- The link to submit will be available in mid-August

Please click through the tabs on this page to access information.

Important Deadlines

Official Schedule Posted: Wednesday, August 10
Speaker Registration Deadline: Monday, August 22
Additional AV Needs Deadline: Friday, August 26
Slide Submission Deadline: Wednesday, September 14
Event Dates: Monday, September 19 – Thursday, September 22

Registration

You should have received registration information in your speaker notification email. If you need those details again, please contact Jennifer Crowley at jcrowley@linuxfoundation.org.

Venue Location

Xen Project Developer & Design Summit 2022 will be taking place in Cambridge, UK, at the Amazon Development Center.

Amazon Development Center
One Station Square
Cambridge CB1 2GA
United Kingdom

Schedule + Uploading Bio / Photo

The schedule will be announced on Wednesday, August 10, and posted on our website using sched.com. You will receive an email directly from sched.com asking you to create your account; please make sure to upload your bio and photo.

If you have a conflict with the timing of your talk, find that it conflicts with the content of another presentation, or are having problems uploading your bio and photo, please contact cfp@linuxfoundation.org.

AV Details + Requirements

Any additional AV requests are due by Friday, August 26.

Please note the following technical requirements:

All speakers must supply their own computers and adapters to use during their talk
Speakers should format their presentation slides in 16:9
You can download a conference branded presentation template here; use of the template is optional
The room will include a screen, projector, and (2) microphones

If you require any additional AV, please email Jennifer Crowley with those needs by Friday, August 26. The Linux Foundation will make every effort to accommodate other AV needs; however, final approval for additional AV requests will be made case-by-case.

PowerPoint Template + Presentation Requirements

Due by Wednesday, September 14

All speakers must submit their final presentation slides before the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session.

Please note that your presentation slides should be submitted in PDF format to Sched.com and must be formatted in 16:9.

To upload slides:

Log into your Xen 2022 speaker profile through Sched.com or via the mobile site
Click “Manage and Promote Your Session at the top of the page.”
Click “Add Presentation”
Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
Click “Upload,” and your slides will automatically be saved
Or send them to jcrowley@linuxfoundation.org who will upload them on your behalf

You can download the Xen Summit PowerPoint template here, but please note it is not required you use this for your presentation.

Inclusive Speaker Orientation Online Course

In collaboration with the National Center for Women in Technology (NCWIT), the Linux Foundation has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging. Please click here for the course.

Code of Conduct

Please read, and abide, by our code of conduct, which you can find here. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.

Contact Us

If you have any other platform, speaker, or schedule-related questions, please contact us at cfp@linuxfoundation.org.

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