Questions? Please email the AGL events team at firstname.lastname@example.org.
For any COVID-19 or safety-related questions please visit our Health and Safety page.
What is the format of Automotive Grade Linux All Member Meeting Summer 2023 and when will it take place?
AGL All Member Meeting Summer is in-person only and will take place July 12 – 13, 2023.
What time zone will the event be in?
AGL’s All Member Meeting in-person event will be held in Japan Standard Time (JST), UTC +9.
Where do I pick up my name badge?
Make sure you bring your registration confirmation with you when you pick up your badge. Badge pick-up is located in the Fuji Lobby on the third floor of the Hilton Tokyo Hotel during event hours.
Name badges must be worn at all times and cannot be shared with other attendees.
What is the recommended attire?
There is no set dress code and, like many open source events, attendees will dress in a range, from jeans to suits. Our recommendation is business casual; jeans are absolutely acceptable. Please layer up; conference rooms have a tendency to get cold.
Will the sessions be recorded?
Yes, all keynote and breakout sessions will be recorded and posted to our YouTube channel the following week.
How do I access a speaker’s slides after the conference?
Any session slides provided by speakers will be added to the event schedule as they are received. While we encourage all speakers to share their slides, there may be instances where slides are not made available.
How can I register for the event?
Information on registering can be found on our Register page.
What is the cost of the event?
Information on registration fees can be found on our Register page.
Can I register onsite?
Yes – if you did not have a chance to register online before the event, you may register on-site. Please note that the registration process on-site may take 10-15 minutes. We will only be able to accept credit card payments.
Where do I get my speaker access code?
You should have received a registration link in your acceptance email. If you did not, please email email@example.com for more details.
Where do I get my sponsor access code?
A registration link was shared in an email to your company’s sponsorship contact. Please speak to your company’s sponsorship contact if you need to register as a Sponsor. For further questions, please email firstname.lastname@example.org.
Are there media passes available?
If you are a member of the media interested in attending the conference and have not received a complimentary access code to attend, please contact email@example.com.
Who can I contact about questions or problems regarding my registration?
Please email firstname.lastname@example.org for registration assistance.
What are the cancellation, refund, and substitution policies?
The registration policies can be found on our Register page.
I can’t / don’t want to use my credit card for registration. What should I do?
If you are unable to pay by credit card, please email email@example.com with the conference name you are interested in attending and request to be invoiced for registration.
Are there scholarships available?
No, there will not be any scholarships offered for this event.
I need a visa letter to attend this event. How do I request one?
For information about visa invitation letters, or to request one, visit the Visa Request page.
Is registration for Linux Foundation Events GDPR compliant?
Yes. If you would like to request that your data be removed from the Linux Foundation event registration system, please email firstname.lastname@example.org. If you have questions about GDPR, you can reach us at email@example.com.
Health & Safety
What health measures and safety protocols are AGL taking to ensure a safe in-person event?
Our attendee’s health and safety is our top priority as we continue to monitor COVID-19 and look to the venue, local, state, and WHO guidelines to make final decisions around onsite safety and requirements.
Information on current guidelines and health & safety measures can be found on our Health & Safety page.
Will attendance be limited?
Attendance may be limited to ensure any locally mandated social distancing and capacity limits are met. It is recommended that you secure your registration as early as possible if you would like to attend the event.
Will I be required to wear a mask?
Information on current onsite guidelines and health & safety measures can be found on our Health & Safety page.
What happens if I need to cancel due to COVID?
During the ongoing COVID pandemic, refunds will be issued up until the start date of the event and all processing fees will be waived.
I have questions regarding exhibit sales and sponsorships. Who should I contact?
For information regarding event sponsorship, please email firstname.lastname@example.org.
Where will the AGL All Member Meeting exhibitor booths be located?
AGL All Member Meeting exhibitor booths will be located in Rooms Kiku 3 + 4 on the 4th floor of the Hilton Tokyo Hotel.
I am an exhibitor. Where can I find booth information and deadlines?
Information regarding booth information and deadlines will be available in May.
I am staffing a booth in the expo hall but not attending any sessions. Do I need to register?
Everyone participating in the conference, including booth set-up, should be registered. Please speak to your company’s sponsorship contact if you need to register as a sponsor. For further questions, please email email@example.com.
Diversity & Inclusion
Will there be a nursing room at the conference?
Yes. For location information, please check with registration or information desk staff onsite. If you need a refrigerator, please email firstname.lastname@example.org prior to the conference to make arrangements.
Will child care be provided?
Unfortunately, we cannot offer childcare services at this event. We can, however, provide a list of local childcare providers.
What is the policy on animals at the event?
Service animals are permitted.
Venue & Travel
What meals are provided with my conference registration?
Morning and afternoon breaks and lunches are included with registration and will be available on the days of the event. Complimentary breakfast is available with a hotel reservation.
How do I get to the conference?
For information about travel to the event, visit the Venue & Travel page.
Is a hotel reservation included in my registration?
No. Visit the Venue & Travel page for more information about how to make a hotel reservation.
How do I book my hotel?
Information on venue, lodging, and transportation can be found on our Venue & Travel page.
Is parking available? How much and do you validate?
Visit the Venue & Travel page for more details on parking.
What are the discounted room rates for attendees? Is there a deadline to make a reservation?
For information about conference hotel options, rates, and booking deadlines, visit the Venue & Travel page.