Sponsor Guide

CES 2023
January 5-8, 2023

BOOTH LOCATION

Las Vegas Convention Center
West Hall, Booth #4141

BOOTH HOURS

Setup
Wednesday, January 4| 11:00AM – 3:00PM*

*All booths must be setup by 3:00PM.  If you can not have your booth setup by 3:00PM, please email Christie Davis (cdavis@linuxfoundation.org), so we can arrange for you to begin setup earlier in the morning.

Show Hours
An employee from your company is execpted to staff your demo kiosk at all times.

Thursday, January 5 | 10:00AM – 6:00PM
Friday, January 6 | 9:00AM – 6:00PM
Saturday, January 7 | 9:00AM – 6:00PM
Sunday, January 8 | 9:00AM – 4:00PM

Tear Down
Sunday, January 8 | 4:00PM – Late Night*
Monday, January 9 | 8:00AM – 12:00PM**

*Freeman does not guarantee return of cardboard and fiber cases until 5:00PM and crates until 11:00PM.

**All freight MUST be ready for removal by this time.

Platinum Kiosks Inclusions:

• One (1) demo kiosk at approximately 3m wide with two (2) stools
• Company logo on kiosk (no custom artwork)
• Tagline on back of kiosk: 1 to 2 lines describing your company
• Wireless internet connection
• One (1) hardwired internet connection
• One (1) 5amps power strip
• One (1) lead retrieval device
• Six (6) 30-minute meetings in private meeting room located in the AGL booth
• Fifteen (15) complimentary tickets to CES
• Five (5) tickets to the AGL Event Reception & Demo Showcase in the AGL booth

Exclusions

• Graphics: Only a logo is included with your kiosk.  No company graphics on the kiosk or freestanding signage will be allowed.
• Monitor: Not included with the kiosk but can be ordered at your own expense and mounted to the kiosk itself.
• Shipments: Shipping and material handling charges for all boxes, crates, skids, etc. must be handled by CES show decorator, Freeman, and paid for by your company.

Gold Kiosks Inclusions:

• One (1) demo kiosk at approximately 2m wide with two (2) stools
• Company logo on kiosk (no custom artwork)
• Tagline on back of kiosk: 1 to 2 lines describing your company
• Wireless internet connection
• One (1) hardwired internet connection
• One (1) 5amps power strip
• One (1) lead retrieval device
• Four (4) 30-minute meetings in private meeting room located in the AGL booth
• Ten (10) complimentary tickets to CES
• Four (4) tickets to the AGL Event Reception & Demo Showcase in the AGL booth

Exclusions

• Graphics: Only a logo is included with your kiosk.  No company graphics on the kiosk or freestanding signage will be allowed.
• Monitor: Not included with the kiosk but can be ordered at your own expense and mounted to the kiosk itself.
• Shipments: Shipping and material handling charges for all boxes, crates, skids, etc. must be handled by CES show decorator, Freeman, and paid for by your company.

Silver Kiosks Inclusions:

• One (1) demo kiosk at approximately 1m wide with one (1) stool
• Company logo on kiosk (no custom artwork)
• Tagline on back of kiosk: 1 to 2 lines describing your company
• Wireless internet connection
• One (1) hardwired internet connection
• One (1) 5amps power strip
• One (1) lead retrieval device
• Two (2) 30-minute meetings in private meeting room located in the AGL booth
• Seven (7) complimentary tickets to CES
• Three (3) tickets to the AGL Event Reception & Demo Showcase in the AGL booth

Exclusions

• Graphics: Only a logo is included with your kiosk.  No company graphics on the kiosk or freestanding signage will be allowed.
• Monitor: Not included with the kiosk but can be ordered at your own expense and mounted to the kiosk itself.
• Shipments: Shipping and material handling charges for all boxes, crates, skids, etc. must be handled by CES show decorator, Freeman, and paid for by your company.

The only way to receive a complimentary exhibitor badge is through AGL.

Each sponsorship level has a limited number of exhibitor badges available.  Please refer to your level below to see the number of badges and a form to pre-register them.   Within 7 days of completing the form, an email will be sent to the unique email addresses supplied, requesting you to complete registration with CES.  This must be completed to finalize your registration.

Be sure that any staff members needing access during setup and teardown times are registered for exhibitor badges.  A unique email address must be supplied for each person.

Deadline: Friday, December 2

PLATINUM
15 badges per kiosk
Platinum Exhibitor Badge Form

GOLD
10 badges per kiosk
Gold Exhibitor Badge Form

SILVER
7 badges per kiosk
Silver Exhibitor Badge Form

Advanced Warehouse

Freeman will accept crated, boxed, skidded materials starting Monday, November 7*.  Advanced freight to the warehouse is due by Thursday, December 14.

Automotive Grade Linux
Booth 4141, Kiosk XX
CES – Las Vegas Convention Center
C/O Freeman
6675 W Sunset Rd.
Las Vegas, NV 89118
702-579-1700

Advanced Warehouse Shipping Label

*Warehouse hours are M-F 7AM – 2:30PM.  Warehouse will be closed November 24-25, December 23, December 26, and January 2.

DIRECT TO VENUE

All direct shipments must check in at the Freeman Marshalling Yard. The address for the Freeman Marshalling Yard is 6555 W Serene Ave, Las Vegas, NV 89139. The Marshalling Yard will be closed Dec. 23-24, Dec. 25, and Jan 1. The marshaling yard will promptly close at 10 AM on Friday, Dec. 31. Marshalling Yard Receiving hours are 6am-6pm daily; closed on holidays. Drivers must check-in no later than 3pm in order to be off-loaded on arrival date.

Direct crated shipments to the LVCC will be charged $54.90 per 100 lb. minimum. Direct uncrated shipments will be charged $67.25 per 100 lb. minimum. Benefits of shipping direct to show site include:

• Material handling rates are lower than shipping in advance to the warehouse.
• Allows more time to prepare your exhibit and/or plan for what you are shipping to the show.

Direct shipping labels are located below. Copy the required number of labels to adequately label your shipment then place a label on each individual box/crate, even if they are going to be shrink-wrapped together.

Direct shipping address:

Exhibitor Name
Booth Number/Meeting Room Name and Number
CES – LVCC
c/o Freeman
Las Vegas Convention Center
3150 Paradise Road
Las Vegas, NV 89109 

Shipment Tracking

Complete the Shipment Tracking Form so we can ensure your shipment is at the booth prior to your arrival for setup.

Material Handling

Material handling includes unloading exhibit material, storage, and delivery to booth.  It is charged in 100lbs. increments and always rounded up to the next 100lbs.

All sponsors are responsible for their own material handling charges and must work with directly on payment.

Rates

Advance Warehouse
Crated: $72.20 per 100lbs.

Show Site
Crated: $54.90 per 100lbs.
Uncrated: $67.25 per 100lbs.

Material Handling Order Form

Method of Payment Form

Storage

Large boxes, crates, skids, etc. must be taken away during set-up by Freeman.  During the show, if you have a small box of giveaways/collateral, or personal belongings, there will be a small lockable storage space in the AGL booth.  Please help us to keep the booth floor clean by utilizing this space.

KIOSK SELECTIONS

Kiosk selection will be done by level and in the order that applications were submitted.  The kiosk selection process will start on Monday, December 5.  Each company will have 48 hours to respond with their top 3 space selections (or however many booths are available for selection in that level).  If a response is not received within that timeframe, we will move on to the next company.

Your company representative should have indicated on the Sponsor Confirmation Form if you have any of the following needs.  If this was not done, please contact us right away.

Lead Retrieval

One (1) lead retrieval device is provided for each Platinum, Gold, and Silver level demo.  If you would like to order an additional lead retrieval device at your own cost, please email Christie Davis by December 2, 2022.

Monitor

Monitors may be added to your kiosk for an additional fee.

Platinum + Gold Kiosks: 55″ monitor

Silver Kiosks: 45″ monitor

To order a monitor, visit the Encore Online Store.  For the Exhibiting Company Name, be sure to list AGL and your company name so it arrives in our booth and at your kiosk.  Additionally, please select for it to be delivered by Tuesday, January 3.

Deadline: December 14, 2022

Power

If you require more than the provided 5amps of power, contact Sean Smith (Sean.Smith@freemanco.com) to order additional power.

Deadline: November 28, 2022

The AGL booth includes a meeting room directly within the booth, that looks out into the rest of the booth to provide for easy referencing during meetings.

This meeting room is provided as a sponsorship deliverable for Platinum, Gold, and Silver sponsors, as listed below.

Book a Meeting

Platinum: Six (6) thirty-minute meetings
Gold: Four (4) thirty-minute meetings
Silver: Two (2) thirty-minute meetings

The evening reception will take place in the AGL booth on Friday, January 6 from 5:00 PM – 7:00 PM. Food & beverage to be provided for guests and demo staff*.

*Each demo company is provided with a limited number of tickets for the reception, as listed below.  On Thursday, AGL staff will provide the demo contact with that number of AGL lanyards.  In order to participate in the food & beverage at the reception, staff will need to RSVP and wear the AGL lanyards. If you have any questions, please contact Christie Davis (cdavis@linuxfoundation.org).

• Platinum: 5 lanyards for reception
• Gold: 4 lanyards for reception
• Silver: 3 lanyards for reception

Please be sure to RSVP for the evening reception no later than Wednesday, December 28. RSVPs are required for guests to remain in the AGL booth outside of exhibit hours.

Refer to the CES Hotel website for a list of their preferred hotels.

AGL does not have a room block.  All demo participants and attendees are responsible for booking their own rooms.

For more information regarding travel, please refer to the CES Transportation website.