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Cephalocon Speaker Guide


Thank you for speaking at Cephalocon 2023, taking place in Amsterdam, The Netherlands, from Sunday, April 16 – Tuesday, April 18.

This is your official event speaker guide. Please bookmark this page for easy reference and continue to check back as the event gets closer we will be adding additional speaker information, such as on-site details, as they are available. If you have any questions, please email Jennifer Crowley at jcrowley@linuxfoundation.org

Please click through the tabs on this page to access information.


  • All Speakers Registration Deadline: Wednesday, March 8. You should have received registration information in your speaker notification email. Please email jcrowley@linuxfoundation.org if you need this information.
  • Speaker AV Requests Due: Monday, March 27
  • Speaker Presentation Slides Due: Wednesday, April 12
  • Event Dates: Sunday, Apri. 16 – Tuesday, April 18

Visa Letter Requests & Scholarship Information 

If you require a visa letter, please register for the event and then complete the visa letter request form.

We also ask that you please note the following:

  • Provision of a visa letter by The Linux Foundation does not guarantee visa approval as final approval is made at the sole discretion of the government of the event’s host country.
  • The Linux Foundation strongly recommends requesting a visa letter at your earliest possible convenience and to contact your local Embassy/Consulate with any visa questions you may have.
  • The Linux Foundation processes most visa letter requests in (3) business days.

If you are applying for the Ceph Foundation scholarship and have not submitted your request, please do so as soon as possible and no later than March 5. Further details and a link to the application can be found here

*Talk acceptance does not guarantee scholarship approval.

Venue & Hotel Information

Cephalocon 2023 will take place at Pakhuis De Zwijger, Piet Heinkade 179, 1019 HC Amsterdam, Netherlands.

Hotel Accommodations

Please view details on the Venue & Travel page.

Schedule, Timing + Speaker Profiles

The schedule will be announced Wednesday, March 1, and posted on our website using sched.com. You will receive an email directly from sched.com asking you to create your account; please make sure to upload your bio and photo.

If you have a conflict with the timing of your talk or find that it conflicts with the content of another talk; or are having problems uploading your bio and photo, please contact Jennifer Crowley at jcrowley@linuxfoundation.org.

AV Details + Requirements

Any additional AV requests are due by Monday, March 27

The room will include a screen, projector, and (1)  microphone per speaker. Required: All speakers must supply their own computer and necessary adaptors during their session.

NOTE: The projectors have both VGA and HDMI capabilities/outputs and can accommodate either. If you require any additional AV, please Jennifer Crowley at jcrowley@linuxfoundation.org with those needs by March 27.  Cephalocoon will make every effort to accommodate additional AV needs; however, final approval for additional AV requests will be made case-by-case.

Presentation Slides Information + Template

Due by Wednesday, April 12

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session.

Please note that your presentation slides should be submitted in PDF format to Sched.com and must be formatted in 16:9.

If you want to use the Cephalocon PowerPoint template for your presentation, you can download it here. (Please note it is not required to use the presentation template.)

To upload slides:

  • Log into your Cephalocon 2023 speaker profile through Sched.com or via the mobile site
  • Go to your session within Sched
  • Click on Session tools to the right of the session title
  • Underneath the session title, select Add Presentation
  • Upload your pdf document (note: there is a 50MB size limit)
  • The presentation will automatically save to your session
  • Or send to jcrowley@linuxfoundation.org who will upload them on your behalf

Inclusive Speaker Orientation Online Course

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.

Code of Conduct

Please read and abide by our code of conduct, which can be found here. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.

Contact Us


Do you have a speaker or schedule-related question?

Please contact Jennifer Crowley at jcrowley@linuxfoundation.org