Speaker Guide

Welcome

We are excited to welcome you as a speaker for Linux Security Summit Europe 2023 at the Euskalduna Conference Centre in Bilbao, Spain, from Wednesday, September 20 to Thursday, September 21. Please click through the tabs on this page to access information.

Please click through the tabs on this page to access information.

Important Dates + Deadlines

• Speakers Registration Deadline: Monday, July 10. You should have received registration information in your speaker notification email. Please email cfp@linuxfoundation.org if you need this information sent to you again.
• Additional AV Request Deadline: Monday, August 21 
• Presentation Slides Submission Deadline: Friday, September 15
• Event Dates: Wednesday, September 20 – Thursday, September 21

Registration

Your registration confirms that you will speak and must register by Monday, July 10. Please email cfp@linuxfoundation.org if you need speaker registration information sent to you again.

Visa Letter

If you require a visa letter, please register for the event and complete the request here.

Travel Funding

If you requested travel funding as a part of your proposal and still need to submit your request, please do so as soon as possible. You can access the form here. The deadline for travel funding applications is August 2, and decisions will be made by August 9. 

In addition, we ask that you please note the following:

• Provision of a visa letter by The Linux Foundation does not guarantee visa approval as final approval is made at the sole discretion of the government of the event’s host country.
• The Linux Foundation strongly recommends requesting a visa letter at your earliest possible convenience and contacting your local Embassy/Consulate with any visa questions you may have.
• The Linux Foundation processes most visa letter requests in (3) business days.

*  Please note: Talk acceptance does not guarantee travel funding.

Hotel Accomodations

We have discounted room blocks and invite you to view this information on our Venue + Travel page.

Venue Information

This year’s event will occur at the Euskalduna Conference Centre

Abandoibarra Etorb., 4,
48011 Bilbao, Bizkaia, Spain

Schedule & Uploading a Bio/Photo

The schedule will be announced on Wednesday, June 28, and posted on our website using sched.com. You will receive an email from sched.com asking you to create your account; please upload your bio and photo.

Note: If you have a conflict with the timing of your session, find that it conflicts with the content of another session, or need help uploading your bio and photo, please contact cfp@linuxfoundation.org.

AV Details + Requirements

Please note the following technical requirements:

• All speakers must supply computers and adapters to use during their talk.
• All speakers should format presentation slides in a 16:9 ratio.
• The room will include a screen, projector, and (2) microphones. 
• If you require any additional AV, please email cfp@linuxfoundation.org with those needs by Monday, August 21. The Linux Foundation will make every effort to accommodate other AV needs; however, final approval for additional AV requests will be made on a case-by-case basis.

Presentation Details

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session. The deadline for presentations is Friday, September 15.

To upload slides:

• Log into your speaker profile through Sched.com 
• On the top of the page, click “Manage and Promote Your Session”
• Click “Add Presentation”
• Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
• Click “Upload” and your slides will automatically be saved
• Or send them to cfp@linuxfoundation.org and we will upload on your behalf

Presentation Templates

An optional PowerPoint template is available to download for your use but is not required. 

• PPT template
• ODP template

Inclusive Speaker Orientation Online Course

In collaboration with the National Center for Women in Technology (NCWIT), the Linux Foundation has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.

Code of Conduct

Please read and abide by our Code of Conduct. Our Code of Conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.

Contact Us

If you have any other platform, speaker, or schedule-related questions, please contact us at cfp@linuxfoundation.org.