Speaker Guide

Overview

We welcome you as a speaker for Xen Project Developer & Design Summit 2023, taking place at the Prague Congress Centre in Prague, Czech Republic + virtually via Big Blue Button (BBB), on Saturday, June 24 – Monday, June 26.

Please click through the tabs on this page to access information.

Important Deadlines

Official Schedule Posted: Wednesday, March 29
Speaker Registration Deadline: Monday, April 10
Additional AV Needs Deadline: Wednesday, May 17
Slide Submission Deadline: Tuesday, June 20
Event Dates: Saturday, June 24 – Monday, June 26

Registration

You should have received registration information in your speaker notification email. If you need those details again, please contact Jennifer Crowley at jcrowley@linuxfoundation.org.

Venue Location

Xen Project Developer & Design Summit 2023 will be taking place in Prague, Czech Republic, at the Prague Congress Centre

Prague Congress Centre

května 1640/65, 140 21 Praha 4-Nusle, Czechia

Schedule + Uploading Bio / Photo

The schedule will be announced on Wednesday, March 29, and posted on our website using sched.com. You will receive an email directly from sched.com asking you to create your account; please make sure to upload your bio and photo.

If you have a conflict with the timing of your talk, find that it conflicts with the content of another presentation, or are having problems uploading your bio and photo, please contact cfp@linuxfoundation.org.

Virtual Speaker Details

Virtual speakers will share their screens and present live talks via Big Blue Button (BBB). More details to follow.

AV Details + Requirements

Any additional AV requests are due by Wednesday, May 17.

Please note the following technical requirements:

All speakers must supply their own computers and adapters to use during their talk
Speakers should format their presentation slides in 16:9
You can download a conference-branded presentation template here; use of the template is optional.
The room will include a screen, projector, and (2) microphones.

If you require any additional AV, please email Jennifer Crowley with those needs by Wednesday, May 17. The Linux Foundation will make every effort to accommodate other AV needs; however, final approval for additional AV requests will be made case-by-case.

PowerPoint Template + Presentation Requirements

Due by Tuesday, June 20

All speakers must submit their final presentation slides before the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session.

Please note that your presentation slides should be submitted in PDF format to Sched.com and must be formatted in 16:9.

To upload slides:

Log into your Xen 2022 speaker profile through Sched.com or via the mobi l e site.
Go to your session within Sched.
Click on Session tools to the right of the session title
Underneath the session title, select Add Presentation.
Upload your pdf document (note: there is a 50MB size limit)
Or send them to jcrowley@linuxfoundation.org, who will upload them on your behalf.

You can download the Xen Summit PowerPoint template here, but please note it is not required you use this for your presentation.

Inclusive Speaker Orientation Online Course

In collaboration with the National Center for Women in Technology (NCWIT), the Linux Foundation has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging. Please click here for the course.

Code of Conduct

Please read and abide by our code of conduct, which you can find here. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.

Contact Us

If you have any other platform, speaker, or schedule-related questions, please contact us at cfp@linuxfoundation.org.

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