Cephalocon Speaker Guide

Thank you for speaking at Cephalocon 2025, taking place in Vancouver, Canada on 28-29 October.

This is your official event speaker guide. Please bookmark this page for easy reference and continue to check back as the event gets closer we will be adding additional speaker information, such as on-site details, as they are available. If you have any questions, please email Jennifer Crowley at jcrowley@linuxfoundation.org

Please click through the tabs on this page to access information.

• Speakers Registration Deadline: 11 August
• Speaker AV Requests Due: 26 September
• Speaker Presentation Slide Due: 24 October

You should have received registration information in your speaker notification email. If you need those details again, please contact Jennifer Crowley at jcrowley@linuxfoundation.org

If you require a visa letter, please register for the event and then complete the visa letter request form.

We also ask that you please note the following:

• Provision of a visa letter by The Linux Foundation does not guarantee visa approval as final approval is made at the sole discretion of the government of the event’s host country.
• The Linux Foundation strongly recommends requesting a visa letter at your earliest possible convenience and to contact your local Embassy/Consulate with any visa questions you may have.
• The Linux Foundation processes most visa letter requests in (3) business days.

Cephalocon 2025 will take place at the Vancouver Convention Centre

1055 Canada Place
Vancouver, BC  V6C 0C3, Canada

Please view hotel accommodation details on the Venue & Travel page.

The schedule will be announced on 30 July and posted on our website using Sched.com. You will receive an email directly from Sched.com asking you to create your account; please make sure to upload your bio and photo.

If you have a conflict with the timing of your talk, find that it conflicts with the content of another talk, or are having problems uploading your bio and photo, please contact Jennifer Crowley at jcrowley@linuxfoundation.org.

Any additional AV requests are due by 26 September

The room will include a screen, projector, and (1) microphone per speaker. Required: All speakers must supply their own computer and necessary adaptors during their session.

NOTE: The projectors have both VGA and HDMI capabilities/outputs and can accommodate either. If you require any additional AV, please contact Jennifer Crowley at jcrowley@linuxfoundation.org with those needs by 26 September.  Cephalocoon will make every effort to accommodate additional AV needs; however, final approval for additional AV requests will be made case-by-case.

Due by 26 September

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session.

Please note that your presentation slides should be submitted in PDF format to Sched.com and must be formatted in 16:9.

If you want to use the Cephalocon PowerPoint template for your presentation, you can download it here. (Please note it is not required to use the presentation template.)

To upload slides:

• Log into your Cephalocon 2025 speaker profile through Sched.com or via the mobile site
• Go to your session within Sched
• Click on Session tools to the right of the session title
• Underneath the session title, select Add Presentation
• Upload your pdf document (note: there is a 50MB size limit)
• The presentation will automatically save to your session
• Or send to jcrowley@linuxfoundation.org who will upload them on your behalf

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion and unconscious bias. We highly recommend that all our speakers watch the course to learn tips and tools for encouraging inclusivity in presentations and messaging.

Please read and abide by our code of conduct, which can be found here. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentations.

Do you have a speaker or schedule-related question?

Please contact Jennifer Crowley at jcrowley@linuxfoundation.org