IstioCon Virtual Speaker Guide

Thank you for speaking at IstioCon 2023! This event will be happening virtually on September 25th and 26th (UTC-4) EDT.

Please bookmark this page for easy reference and continue to check back as the event gets closer as we will be adding additional speaker information as they are available. If you have any questions, please email the CNCF Content Team.

IMPORTANT NOTE: If you choose the LIVE virtual presentation option, please note that you must be available 9 AM-5 PM on Monday, September 25th, and Tuesday, September 26th (UTC-4) EDT. as the schedule is subject to change, and your session could be moved. If this would be an issue for your work schedule, we recommend a pre-recorded presentation. 

Please click through the tabs on this page to access information.

• Please select session format by Thursday, August 24th
• Confirm session and speaker details are correct in Sched.com by Friday, August 28
• Virtual Speaker Registration Deadline: Friday, August 28 
  • Register using this link, and select the “Virtual Event Speaker” ticket.
  • Use the virtual code provided in your email when prompted for voucher code to complete registration.
• Pre-recorded talk submissions are due Tuesday, September 5 
• Presentation Slide Uploads in sched.com Deadline: Friday, September 22

We will be using a virtual platform for the live-stream IstioCon content. Speakers who have opted to present LIVE will be able to engage with event participants via the event slack channel and respond to text-based questions if desired. There will not be a live virtual speaker Q+A for pre-recorded talks.

Pre-Recorded Talk Submission Deadline: Tuesday, September 5

This is a hard deadline. If you cannot meet this deadline, we may need to cancel your session.

• Some suggested tools to use for recording are Quicktime, Google Hangouts, Zoom, a screen recorder, or something similar. Please use a picture-in-picture format, your slides/screen will be accompanied by a live view of yourself presenting.
• Ensure you have stable internet access. A hardwired connection is preferable for your recording. If a hardwired connection is not available, turn devices off that could affect your connectivity during your presentation, and make sure that anyone else in the house is not on devices and/or consuming bandwidth.
• We have designed an optional PowerPoint template for our speakers. You are also welcome to use your own.

• Video Codec: h.264 (MUST) 
• Video File Format: MP4 (MUST) 
• Resolution: 1920×1080 (MAXIMUM) 
• What Frame Rate:  29.97 (MAXIMUM) 
• What Bitrate settings: 3mbps to 4mbps (NO LARGER THAN) 
• What audio codec: AAC @ 256k (NO HIGHER THAN) 
• Audio File Format: MP3 (MUST) 
• Size Limit for final output?  
• 1.5GB per 60 min (MAXIMUM)
• Files must be no larger than 1.5gb per 1hr of video.  If we receive larger files, we will compress them to the size specs we require.

We have multiple options for uploading your pre-recorded presentation:

• Add your recording directly into the Google folder (Or let us know if you have an alternate method (DropBox, file sharing service, etc.)

Before sharing, save your presentation file in the following format:

• Naming Format: SessionTitle_YourName_Dateofsession_version#
• Example: How_to_share_video_files_JohnSmith_50621_v1.mp4

More information will come once our virtual platform is ready. Please expect a calendar invite with a link to your session, and further instructions on how to log-in closer to the event date.

Confirm session and speaker details are correct in Sched.com by Friday, August 28. Please note that the schedule is subject to change, and your session could be moved.

• Lightning Talk: 10 minutes, no Q + A
• Pre-recorded Session Presentation: 30 minutes, no Q + A
• LIVE Session Presentation: 30 minutes, including Q + A

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity, and unconscious bias. It is strongly encouraged by the Cloud Native Computing Foundation that all our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.

Please read and abide by our code of conduct which is strictly enforced. We ask that speakers especially review and are careful to be inclusive in the words and images used during their presentation.

If you have any questions you do not see answered there please email the CNCF Co-located Events Team.