We look forward to having you present at KubeCon + CloudNativeCon Europe 2025! Below you will find all logistical details needed to prepare as a speaker.
If you have any additional questions, please refer to your Speaker Guide to answer many common questions or reach out to the public speaker Slack channel #1-kubecon-speakerhelp.
Code of Conduct
Please read and abide by our Code of Conduct, which is strictly enforced. We ask that speakers especially review and are careful to be inclusive in the words and images used during their presentation.
SESSION LOGISTICS
Sessions will be video recorded and uploaded to our CNCF Youtube Channel within two weeks after the event. There is no virtual component to this event.
All speakers must supply their own computer, HDMI adapter, and UK-compatible power adapter to use during their sessions.
An AV tech in the room will be available during your presentation. Please visit the AV table in order to be mic’d and to connect your laptop.
Breakout rooms will include a screen, projector, hexagon countdown timer, and microphones for speakers and panelists.
Please repeat any questions asked during Q+A for the audience to follow along.
We recommend viewing seasoned CNCF speaker Bart Farell’s in-depth speaker training video and accompanying guide ahead of traveling to the event.
Please review this helpful step-by-step guide if you have any questions.
QR CODE FOR FEEDBACK
We encourage all speakers to add their session’s provided QR code to the end of their presentation to encourage attendees to score and leave feedback, which will be sent via email after the event.
If you need your QR code, this can be generated by adding your session’s direct link from Sched.com to the end of the following URL and pasting into a browser:
Lightning talks, as the name suggests, go very quickly and we ask that you please come practiced, prepared, and on time.
Setting You up for Success ONSITE
Lightning talks will take place during the event, each lasting a maximum of 5 minutes. Please refer to the schedule for the confirmed date and time. Lightning Talks selected from the CFP will be presented as plug-and-play using your own laptop at the podium, following the same Session Logistics outlined above. An emcee will introduce each Lightning Talk, and they will be presented in the scheduled order.
🚨Contribfest details
Each Contribfest session will have an AV tech in the room to assist with any technology questions with connecting your laptop to the main screen. Please direct all AV-related questions to the tech in the room.
Setting You up for Success ONSITE
Prepare Ahead of Time – It is up to the presenters on how to spend the 75 minutes, but please remember that the point is to get contributions from attendees. To get the most out of your session, please confirm the overall goal with your contributors ahead of time to avoid giving mixed signals. We also highly recommend having your repo ready to go ahead of time and that somebody in the room has the ability to merge PRs. If you have any mechanism to track success (e.g. labeling, copying the commits or PR in a doc for sharing, etc.) please have this ready before your ContribFest session begins.
Beginning your Session – At the beginning of the session, you are required to give a brief introduction to the issue you want to solve. This is important to familiarize attendees with the problem in case they are new to your project. After your introduction, we encourage you to interact with the attendees as much as possible to network, collaborate, and find meaningful solutions. This is your chance to work closely with contributors to your project and make lasting connections.
Room Layout – Unlike other breakout sessions or tutorials, the Contribfest room will have shared tables to facilitate a more casual conversation between attendees to work together in achieving the goal at hand.
Whether presenting on Wednesday, 2 April, or Thursday, 3 April, authors must bring their USB-A flash drive and arrive at the Poster Pavilion in the Solution Showcase 30 minutes prior to the scheduled lunch time to upload their poster to the LED monitor. Tech Check schedule as follows:
Wednesday – 12:30 call time / 13:30 presentation
Thursday – 12:15 call time / 13:15 presentation
We recommend saving your poster in 1-2 additional locations as backup.
Please check your poster session title on Sched.com and use the map to find your assigned monitor location.
Schedule and Check-in Time
Arrive at the appropriate call time listed above to check in to your assigned monitor location and upload your poster.
You or your co-presenter must staff at the poster booth for the duration of the time listed on the schedule.
Recommended Attire
Please dress comfortably or opt for business casual attire. We suggest wearing comfortable shoes since you’ll be primarily standing.
Voting + Winners
New to the event this year is VOTING! Attendees can use the QR code on the signs in the Poster Pavilion to vote for their favorite poster. At the conclusion of each poster session, the posters will remain displayed for the duration of that day’s Solution Showcase hours. The top two winning posters will receive special acknowledgment and be announced during keynotes on Friday, 4 April. The winning posters will again be displayed during Friday’s Solutions Showcase hours.
Janelle Caudill will reach out to the two winners after voting concludes on Thursday, 3 April. Winners should plan to meet Janelle in the solutions showcase after the conclusion of keynotes on Friday to add their slides to the monitors.
Poster Pavilion Location + Map
Location – Level 1 | North Hall | Entrance N8-N9 (back right of the Showcase)
Please reach out to Janelle Caudill for any questions regarding poster sessions.
Contact Us
If you have any other venue, speaker, or schedule-related questions, please reach out to the #1-kubecon-speakerhelp Slack channel.
