welcome
Thanks for being a sponsor at LF Energy Summit Europe 2026. Below you will find information about your sponsorship deliverables. If you have questions at any time, please don’t hesitate to reach out to Marissa Nino at [email protected].
We will continue to update this page with information as it becomes available, so please check back frequently!
General Information
Deliverables & Deadlines
See deliverables and deadlines for each level of sponsorship below. After reviewing the sponsor guide, please send all deliverable related questions to Marissa Nino at [email protected]. Any content needed for a sponsor’s deliverables to be fulfilled will have an applicable google form for submission. The deliverable specific google form must be completed for that deliverable to be fulfilled. If you have any issue assessing a google form, please email [email protected].
Deadlines
*** Please email all deliverable questions to Marissa at [email protected]. Submit deliverable related information as requested below via applicable google form. ***
Please note all deliverables apply to everyone unless sponsor levels are specified. We recommend reviewing your contract to see what deliverables come with your sponsorship. If you have any questions regarding your deliverables, please email Marissa. Additional information can be found on the deliverables page. Make sure to hit submit on any applicable google forms please.
16 July:
3 August
14 August:
31 August:
7 September:
15 September:
16 September:
Deliverables
Please email all deliverable questions to Marissa at [email protected]. Submit deliverable related information as requested below for deliverables to be fulfilled.
*** Important: there is no attendee list that can be bought by anyone. If any sponsors receive communications from anyone or any outside parties claiming to sell any sort of attendee list (pre or post event), please do not click or respond to these emails. Forward the email to Marissa at [email protected] and mark it as spam.***
Diamond Deliverables
Custom Question in Post Event Attendee Survey: Opportunity to add 1 question of your choice (subject to LF Energy approval), and follow-up reporting with data results.
Access to Pre and Post Attendee Registration Contact List (Opt-In Only): List may be used for marketing purposes, and will include attendee contact information (with email address) of opt-in attendees. Lists will be sent approximately 1 week before and 1 week after the event by sponsor contact Marissa Nino only.
Speaking Opportunity: Diamond sponsors receive a 10-minute keynote and breakout session speaking opportunity. All sponsor content must be approved by the Program Committee and LF Energy. No sales or marketing pitches allowed. Please send over required content and email the Content Event Manager, Shannon Jessee, with any speaking related questions at [email protected]. Speaking slots based on availability.
Video Recording of Sponsored Keynote: Raw file to be used under the Creative license with attribution to The Linux Foundation and LF Energy.
Pre or Post-Event Attendee Email: One-time use to be sent by LF Energy on behalf of sponsor to opt-in attendee list.
Recognition During Opening Keynote Session: The emcee will recognize the sponsor by name during the opening keynote session.
Social Media Promotion of Sponsorship: 3 custom posts from the LF Energy Foundation LinkedIn. Sponsor can provide custom content, must be approved by The Linux Foundation.
Logo Recognition and URL in Marketing Emails: Sent by LF Energy.
Exhibit Space: A booth space is included with your sponsorship. The booth space includes 1 tabletop, 2 chairs, power and shared conference wifi.
Recognition on Event Website and Event Signage: Sponsor logo on event website and conference signage.
Collateral Distribution: There is an opportunity for the sponsor to provide (1) collateral item to the event staff for public display in a prominent location.
Complimentary Conference Attendee Passes:
Sponsors receive a number of passes to the event based on sponsorship level.
Diamond: 5 passes
To register your passes, click the registration link here, select “Sponsor” from the dropdown and enter the discount code on the last page of registration.
Please email Marissa Nino if you need your sponsor code for the complimentary passes re-sent to you.
20% Discount on Additional Conference Passes:
You will receive 20% off of any additional conference passes you would like to purchase for your employees or customers.
To purchase discount passes, visit LF Energy Summit Attendee Registration here and enter the code: LFENEU26SP20. Select “Attendee” as your registration type. To receive the discount, enter the above general discount code into the discount field during checkout.
Post-Event Data Report: Provides event demographics and additional details on event performance.
Platinum Deliverables
Access to Post-Event Attendee Registration Contact List (Opt-In Only): List may be used for marketing purposes, and will include attendee contact information (with email address) of opt-in attendees. Lists will be sent approximately 1 week after the event by sponsor contact Marissa Nino only.
Speaking Opportunity: Platinum sponsors receive a breakout session opportunity. All sponsor content must be approved by the Program Committee and LF Energy. No sales or marketing pitches allowed. Please send over required content and email the Content Event Manager, Shannon Jessee, with any speaking related questions at [email protected]. Speaking slots based on availability.
Video Recording of Sponsored Keynote: Raw file to be used under the Creative license with attribution to The Linux Foundation and LF Energy.
Pre or Post-Event Attendee Email: One-time use to be sent by LF Energy on behalf of sponsor to opt-in attendee list.
Recognition During Opening Keynote Session: The emcee will recognize the sponsor by name during the opening keynote session.
Social Media Promotion of Sponsorship: 2 custom posts (1 shared) from the LF Energy Foundation LinkedIn. Sponsor can provide custom content for 1 dedicated post, must be approved by The Linux Foundation.
Logo Recognition and URL in Marketing Emails: Sent by LF Energy.
Exhibit Space: A booth space is included with your sponsorship. The booth space includes 1 tabletop, 2 chairs, power and shared conference wifi.
Recognition on Event Website and Event Signage: Sponsor logo on event website and conference signage.
Collateral Distribution: There is an opportunity for the sponsor to provide (1) collateral item to the event staff for public display in a prominent location.
Complimentary Conference Attendee Passes:
Sponsors receive a number of passes to the event based on sponsorship level.
Platinum: 3 passes
To register your passes, click the registration link here, select “Sponsor” from the dropdown and enter the discount code on the last page of registration.
Please email Marissa Nino if you need your sponsor code for the complimentary passes re-sent to you.
20% Discount on Additional Conference Passes:
You will receive 20% off of any additional conference passes you would like to purchase for your employees or customers.
To purchase discount passes, visit LF Energy Summit Attendee Registration here and enter the code: LFENEU26SP20. Select “Attendee” as your registration type. To receive the discount, enter the above general discount code into the discount field during checkout.
Post-Event Data Report: Provides event demographics and additional details on event performance.
Gold Deliverables
Social Media Promotion of Sponsorship: 1 shared group post from the LF Energy Foundation LinkedIn.
Name Recognition and URL in Marketing Emails: Sent by LF Energy.
Exhibit Space: A booth space is included with your sponsorship. The booth space includes 1 tabletop, 2 chairs, power and shared conference wifi.
Recognition on Event Website and Event Signage: Sponsor logo on event website and conference signage.
Collateral Distribution: There is an opportunity for the sponsor to provide (1) collateral item to the event staff for public display in a prominent location.
Complimentary Conference Attendee Passes:
Sponsors receive a number of passes to the event based on sponsorship level.
Gold: 2 passes
To register your passes, click the registration link here, select “Sponsor” from the dropdown and enter the discount code on the last page of registration.
Please email Marissa Nino if you need your sponsor code for the complimentary passes re-sent to you.
20% Discount on Additional Conference Passes:
You will receive 20% off of any additional conference passes you would like to purchase for your employees or customers.
To purchase discount passes, visit LF Energy Summit Attendee Registration here and enter the code: LFENEU26SP20. Select “Attendee” as your registration type. To receive the discount, enter the above general discount code into the discount field during checkout.
Post-Event Data Report: Provides event demographics and additional details on event performance.
Silver Deliverables
Name Recognition and URL in Marketing Emails: Sent by LF Energy.
Exhibit Space: A booth space is included with your sponsorship. The booth space includes 1 tabletop, 2 chairs, power and shared conference wifi.
Recognition on Event Website and Event Signage: Sponsor logo on event website and conference signage.
Collateral Distribution: There is an opportunity for the sponsor to provide (1) collateral item to the event staff for public display in a prominent location.
Complimentary Conference Attendee Passes:
Sponsors receive a number of passes to the event based on sponsorship level.
Silver: 1 pass
To register your passes, click the registration link here, select “Sponsor” from the dropdown and enter the discount code on the last page of registration.
Please email Marissa Nino if you need your sponsor code for the complimentary passes re-sent to you.
20% Discount on Additional Conference Passes:
You will receive 20% off of any additional conference passes you would like to purchase for your employees or customers.
To purchase discount passes, visit LF Energy Summit Attendee Registration here and enter the code: LFENEU26SP20. Select “Attendee” as your registration type. To receive the discount, enter the above general discount code into the discount field during checkout.
Post-Event Data Report: Provides event demographics and additional details on event performance.
Tabletop information
All sponsors receive a tabletop booth space which includes:
- (1) 140 cm x 70 cm x 74 cm table with non branded drape
- (2) chairs
- (1) power strip and standard power for multiple devices
- Shared conference wifi with exhibitors and attendees
You may bring custom tablecloths, pop-up banners/backwalls (must be self assembled by booth staff and not require power tools), or anything that fits within your 2M (width) x 1.5M (length) footprint and is 2.5M max or under in height. Materials may not go outside your footprint. Subject to LF Energy and LF Event team approval.
If you have any questions about tabletops or what you can bring in, please email [email protected].
Storage Onsite: Please store your empty boxes underneath your tabletop exhibit.
AV Upgrades
If you would like to rent monitors, laptops, or other audio/visual equipment for your booth, you may order and pay directly to the venue approved vendor, BTL. Please fill out the order form below no later than Monday, 3 August. and email it to [email protected]. To preserve adequate booth space and ease of movement, we recommend no more than two monitors: one tabletop display and one floor-standing display.
For assistance with your monitor order, please contact:
BTL
[email protected]
cc [email protected]
Hardline Internet and Power
Each booth package includes access to conference Wi-Fi shared with attendees and exhibitors, as well as standard power provided for multiple devices. If running technical demos, we strongly recommend hardline internet. Hardline internet purchased through the venue is the only permitted internet alternative.
Payment for hardline internet and additional power will be made directly to the Linux Foundation after the event, once the venue provides the final invoice. Please note that the amounts provided at this time are estimates, as the venue can only provide the final charges after the event. All orders are nonrefundable, and exhibitors are responsible for payment of any items ordered.
If you have any questions or would like to order hardline internet or power upgrades, please contact Marissa immediately as options are limited being in a foyer space.
Marissa Nino
Email: [email protected]
Tech Best Practices
- DO purchase a wired connection if your booth is planning a demo or other internet-dependent activity.
- Do NOT bring outside equipment that requires power (outside of personal devices such as cell phones and laptops) into the venue.
- Do NOT bring audio devices or order speakers. Speakers are not allowed, and general exhibitor noise level cannot exceed 50 decibels. If noise level is disruptive in any way, CNCF and the Linux Foundation reserve the right to request for adjustments to be made.
- Do NOT play videos on loop with audio.
- Do NOT channel bond. Use the 2.4 GHz channel. If using the 5 GHz channel, it should be on 20 MHz wide.
- Do NOT use Wi-Fi hotspots, and avoid setting up your own network in the Solutions Showcase. These are unlikely to function well and will slow wireless down for everyone else.
- Do NOT use Chromecasts, Apple TV, or similar wireless casting/networked AV devices.
- DO bring any HDMI, Ethernet, or other required adapters for your laptop or other playback devices.
- DO download slide decks and large files ahead of the event.
- DO remember to bring power adapters!
Shipping information
Shipping Instructions
The venue will accept shipments starting 11:00 on Monday, 7 September. Shipping instructions must be followed and labeling must be correct for shipments to be appropriately received and properly stored. There is no post-event storage. Free storage is available starting 11:00 on 7 September, and must be received during business hours (11:00 to 15:00). If your shipments arrive after 15:00 on 14 September, we will do our best to get your shipment to you as soon as possible onsite but delivery time cannot be guaranteed for late shipments and all shipment costs are the responsibility of the sponsor.
If you have any shipping issues or concerns, please email Marissa at [email protected]. Please note: you always have the option to hand carry items or ship to your hotel. If shipping to a hotel, we recommend checking with your hotel first regarding their specific shipping policies as they can vary by location. The shipping instructions provided are only for the event venue.
Please use the suggested internal labels below for ease of package drop off at booth (mail carrier pre-paid labels are still required). Shipping drop off and pickup location vary based on package size, it is the sponsor’s responsibility to use the correct address and labels. Misuse or no use of labels may result in shipment delays or loss of packages.
Inbound Shipping Label for Internal Use – Letter and Parcel Size Packages Only
Inbound Shipping Label for Internal Use – Large (not letter and parcel size) packages
Shipping address to the venue varies based on package size sent. See below the two available shipping addresses and make sure to use the appropriate one based on your shipping needs.
Letter and parcel size shipping address:
[Company Name / Booth Number]
smartvillage B-Neukölln GmbH
1st floor
Karl-Marx-Str. 101
12043 Berlin
Event name: LF Energy Summit Europe 2026
Event date: 15 – 16 September 2026
*** Large packages (not letter & parcel size) shipping address:
If delivered on a pallet, it must come on a truck with a tail lift. There is no forklift or loading dock on site. Please book transport to the 1st floor.
[Company Name / Booth Number]
smartvillage B-Neukölln GmbH
1st floor
Donaustraße 44
12043 Berlin
Event name: LF Energy Summit Europe 2026
Event date: 15 – 16 September 2026
Label each package clearly with:
- Name of your company (company name always listed first) and booth number
- Correct address based on package size
- Number of item out of total number of Items (eg: 1 of 6)
This should be printed in large print (point size 28 or larger) on an A4 piece of paper and stuck on every individual box being delivered. Please see and use the provided internal labels above. This template label would fulfill this requirement if completed.
Where items are being mailed from overseas, it is vital that your company name is listed first and not the Hotel, to prevent delays clearing through customs. The venue itself cannot pay or accept any duties or taxes due as a result of importation. Failure to ensure paperwork is correct, will delay delivery and clearance through customs.
Once shipped, fill out the Shipping Tracking Form so our onsite team can assist if needed. If we are unaware of your shipments, the event team and venue are limited in the type of assistance we can provide onsite.
Reminder: each company is responsible for shipping and tracking their own exhibit materials to and from the conference. We recommend checking that the correct destination address is showing on the mail tracker and checking every couple of days to make sure reasonable progress is made. You can also link your contact info to get automatic updates for any delivery delays or updates.
Provide Tracking Information
Please submit all tracking numbers for your inbound shipments through the Shipping Tracking Form so that we can help ensure your items are delivered to the conference venue and the correct booth. If you do not fill out this form, we will not know to account for your shipments onsite which could result in a delayed delivery to your tabletop.
FILL OUT SHIPPING TRACKING FORM
Reminder: it is the responsibility of the sponsor to track their shipments, even when using third-party vendors. We recommend checking your shipments status information frequently leading up to the event, and contacting your third-party vendor or mail carrier as soon as there are any shipping delays or inconsistent shipping information. Also, we recommend sharing tracking information with your onsite event lead so they have it on hand if needed.
Material Handling, Hand-Carrying + Private Vehicles
Sponsors may carry small, lightweight items into the venue by hand.
Any materials that require the use of wheeled or mechanical equipment, such as dollies or flatbeds, please email Marissa at [email protected].
Onsite Security + Storage
Please do not leave valuable items unattended at your booth at any time. Take valuables such as laptops to your hotel room. Left-behind items after the event will be discarded at the sponsor’s expense.
You may only store items under your booth, there is no onsite storage space please plan accordingly. Neither the Linux Foundation, the venue, staff, or third-party vendors will be held liable for lost or stolen items.
Outbound Shipping Instructions + Information
ALL of your outbound shipments need to be packed, labeled, and left on top of your table ready for collection prior to you leaving your booth by 18:00 on 16 September 2026. Exhibitors are responsible for scheduling collections for outbound shipments by the following business day (17 September 2026) from 11:00 – 17:00. Any items you intend to dispose of, leave them on the floor and in unsealed boxes so they are clearly distinguishable.
Please note that if your outbound shipments are not collected on 17 September, then regretfully, the venue may have to dispose of them, unless alternative arrangements have been confirmed in writing in advance. All charges associated with this disposal after 17 September will be fully chargeable to YOU. If you have any shipping issues or concerns, please email Marissa at [email protected].
All outbound shipments are to be clearly labeled with the following details:
Destination
Company name
Contact name (if there are any shipment issues or questions, this is the person you would like contacted)
Contact telephone number
Number of item out of total number of Items (eg: 1 of 6)
Collection date of 16 or 17 September 2026
Collection courier name
It is suggested exhibitors print out the following internal labels for easy outbound collection:
Outbound Shipping Label for Internal Use – Letter and Parcel Size Packages Only
Outbound Shipping Label for Internal Use – Large (not letter and parcel size) packages
Schedule
Please see the schedule page for the full conference agenda including keynotes, sessions, social events, and other activities.
marketing + pr
The official conference hashtags are #LFEnergySummit
Sponsor content recommendations
If you have any announcements you’d like to make at the event, please contact Marissa at [email protected]. While this is not a sponsorship deliverable and cannot be guaranteed, we will explore any available opportunities to accommodate your request.
Conference Logos
Official conference logos are available for download below:
If you are looking for a different file type, please email [email protected] with your file request.
health + Safety
Please see the most up-to-date health and safety information on the health + safety page of the event site.
Rules and Regulations
To ensure a safe and enjoyable event experience for all attendees and sponsors, please adhere to the following rules and regulations. This list is not exhaustive. Please read ALL applicable sections in this sponsor guide carefully to familiarize yourself with additional guidelines specific to your sponsorship benefits and deliverables. If you have any questions, please email Marissa at [email protected].
Code of Conduct
The Linux Foundation and LF Energy are dedicated to providing a harassment-free experience for participants at all of our events. All participants are expected to behave in accordance with our Code of Conduct. Sponsors must not use sexualized images, videos, activities, giveaways, or other material, or otherwise create a sexualized environment.
The Linux Foundation and LF Energy reserve the right to remove anyone from the event if it is determined that their participation or behavior creates a disruption or hinders the event or the enjoyment of the event by other attendees.
Livestreaming + Rebroadcasting
It is prohibited to record, copy, reproduce, live stream, rebroadcast, or otherwise distribute recordings, live streams, or broadcasts of events hosted by The Linux Foundation. Sponsors must first obtain the express written permission by Marissa at [email protected].
Photography + Videography
Sponsors are welcome to take pictures and videos within their designated booth space, but not outside of the booth space. Please keep aisles clear of any equipment, ensuring they do not disturb neighboring booths or attendees. When taking pictures or videos of attendees inside the booth space, it is essential to get the approval of the participants first and to disclose the use of the photos or video to them. A photo or video release form for participants is recommended, especially if the footage will be used for commercial or promotional purposes. Sponsors are responsible for familiarizing themselves with and adhering to local regulations regarding professional photography and videography.
Sponsors must email Marissa at [email protected] if they have planned any extensive photography or videography projects.
Sponsor Branding + Activities
All sponsor activities, branding, promotional items, and collateral must be confined within each sponsor’s booth space and are prohibited anywhere outside of the booth including other areas within the Solutions Showcase, the conference venue, all host hotels, offsite event venues, and any nearby public spaces within a one-mile radius of the event venue, all host hotels, and offsite event venues. Examples include business cards, flyers, or collateral left on tables or in seating areas, floor clings or markings, soliciting business outside of designated booth spaces, or promotional activities near the venue or host hotels.
Nothing may be taped, nailed, stapled, tacked, or otherwise affixed to any walls, ceilings, flooring, painted surfaces, fire sprinklers, columns, fabric, walls or podiums without prior authorization from Marissa at [email protected]. This includes all surfaces throughout the Smartvillage Berlin, not just in the exhibit halls and on event property (such as event signage). The Linux Foundation reserves the right to restrict and/or remove any sponsored activities, branding, promotional items, and collateral outside of designated booth spaces at the sponsor’s own expense. Any damages incurred will be expensed to the sponsor.
Sponsor Booth setups
Sponsors may bring custom tablecloths, pop-up banners and pop-up backwalls. Any pop up items must be self assembled by booth staff in less than an hour and not require power tools. No outside vendors or custom builds allowed. All booth items must fits within the sponsor’s booth space (length, width, and height). Materials may not go outside your footprint.
If you have any questions about tabletops or what you can bring in, please email Marissa at [email protected].
Opt-In Registration Attendee List
Based on sponsorship level and as noted on your sponsorship contract, certain sponsorships have the opportunity to receive an opt-in registration attendee list. Only eligible sponsors and main sponsor contacts on file will receive applicable list(s) as noted on their contract. List(s) will only be shared within the timeframe(s) communicated for internal use.
If you are an eligible sponsor, the full opt-in registration attendee list (pre and/or post) will only come from Marissa at [email protected]. The full opt-in registration attendee list is part of high-level sponsorship packages as noted on contracts, and there is nothing that can be bought by anyone. If you receive any communications from anyone claiming to be affiliated with LF Foundation, LF Energy or any outside parties selling (“giving”) any sort of attendee list (pre or post event), please do not click on any embedded links or respond to these emails. Forward suspicious emails to Marissa at [email protected] and mark as spam.
Food and Beverages
Sponsors may order additional food and beverages to be served from their booth. However, please keep in mind that all buffet tables, equipment, service personnel, etc. must fit within your booth space. No items may be placed in the adjacent aisles or booths. The venue is the exclusive caterer for this event. No outside food or beverages are allowed inside the venue without written approval from Marissa at [email protected].
To accommodate attendees with severe peanut allergies, we strive to create a peanut-free environment at our event. We will not serve food or drinks containing peanuts, and sponsors cannot provide giveaways that have peanuts. We also ask that you refrain from providing giveaways that may contain peanuts (e.g. popular chocolate bars and candy such as Snickers, Peanut M&Ms, Reese’s, etc. are prohibited). Any unauthorized will be requested for immediate removal or discarded.
If you would like to serve food and/or beverages to attendees or booth staff at your booth, please email Marissa at [email protected].
Suitcasing or Outboarding
“Suitcasing” is the practice of participating in an event as an attendee and using that attendee access to solicit business from other attendees, exhibitors, or event participants.
“Outboarding” is the practice of setting up events, activities, exhibitions, or a booth in the event venue or its vicinity (e.g., in a hotel room, lounge, or meeting space, or at a nearby business) without authorization.
In both cases, the effect is to take the benefits of being a sponsor or exhibitor without having paid the fees and to undermine the structures of the event around sponsorship and exhibition. Any attendees suitcasing or outboarding may have their access to the event revoked and may be barred from participating in future events. If you see a party suitcasing or outboarding at the event, please report it to the LF events team at the registration desk.
Drug Policy
Use of recreational drugs, including all DEA-scheduled drugs (without a prescription) and all cannabinoids, is not permitted at the event. Such drugs are also not permitted as part of any giveaway or promotion at the event.
Firearms
The Linux Foundation does not allow firearms, regardless of whether they are permitted or not, or whether they are concealed or not, to be brought into LF Energy Summit Europe 2026.
