Updated March 21, 2022
This page will be updated regularly with information on our onsite health and safety protocols for this event. Our attendees’ health and safety remain our top priority as we continue to monitor COVID-19 and look to venue, local, state, CDC, and WHO guidelines to make the best and most informed decisions around onsite safety and requirements.
IN-PERSON ATTENDANCE REQUIREMENTS
While many municipalities’ mask mandates have been lifted, at this time masks will still be required to be worn at the event. This is subject to change. Registered attendees will be notified 1 month prior to the event of any updates to our mask mandate and other on-site health & safety requirements.
Masks must be worn over the nose and mouth and must be made of a tight-knit, non-permeable material. KN95 or N95 masks are recommended. Cloth masks are acceptable. Bandanas, scarves, and gators are not permitted to be used as masks.
Masks do not need to be worn when in outdoor spaces and while actively eating food and beverage indoors when socially distanced from others. Speakers are not required to wear masks while presenting talks.
Attendees are required to be fully vaccinated against the COVID-19 virus. Fully vaccinated is defined as two weeks (14 full days) after the final dose (1 of 1, or 2 of 2) of a government-approved vaccine.
We have no plans to remove the vaccine requirement for 2022 events however should there be a change in policy, it will be communicated to registered attendees via email at least 1 month prior to the event.
Only vaccines approved for emergency or full use by the World Health Organization fulfill our vaccine requirement. View the most up-to-date list of accepted vaccines here.
Participants will need to show proof of vaccination and a government-issued photo id to enter the event. The following are acceptable forms of proof of full vaccination:
- Government-issued or government-compliant digital vaccination verification app (such as Clear or VaxYes)
- Physical (or digital photocopy of) COVID-19 vaccination card, record or certificate issued by a government agency, public health agency or other authorized vaccine provider (a photo will also suffice).
Daily Temperature & Symptom Checks
Event participants will receive a daily temperature & symptom check prior to entering the ‘event zone.’ This will only be required upon entry each day. A badge sticker will be provided after the check to allow for re-entry for the remainder of the day without additional checks.
Wearable Indicators of Social Distance Comfort Levels
We will provide a wearable indicator of social distance comfort levels for event participants to wear onsite (optional but encouraged). Participants are asked to be respectful of each other’s comfort level on social distance.
ONSITE HEALTH & SAFETY MEASURES
Please expect some, if not all, to be in place at 2022 in-person events as well.
- Mask mandate
- Vaccine requirement
- Daily temperature checks
- Daily COVID-19 symptom survey
- Event signage indicating required health and safety protocols
- Eating/drinking areas with individual seating in socially distanced areas
- Reduced conference room capacities with social distanced seating
- Additional space between speakers and attendees in conference rooms to allow speakers to give talks without wearing masks, while keeping attendees safe
- Wider aisles in the exhibit hall with booths spaced apart. Event participants are asked to not crowd around booths and to limit the number of attendees at a booth at any given time.
- Wider aisles and increased event traffic flow signage to allow for physical distancing
- Rigorous onsite cleaning and sanitizing of all touch points including cleaning of each badge check-in station between participants
- Pre-packaged food and beverage wherever possible, and proper health and safety protocols for those handling food & beverage
- Sanitized microphones between each speaker’s use
- Plentiful sanitation stations onsite
- Personal hand sanitizer bottles and wipes available for participants
At a minimum, we will be following all mandated venue, municipality, and CDC guidelines. This list, and all protocols, are subject to change as the fluid COVID-19 situation changes.
RESOURCES & GUIDANCE
What should I do if I am onsite and not feeling well?
If you aren’t feeling well, please watch for COVID-19 symptoms. Depending on your symptoms and how unwell you feel, please go to the nearest testing facility, urgent care, or hospital. Please follow the CDC guidelines on when you should seek medical attention if you are showing COVID-19 symptoms.
Mount Sinai West
West 1000 10th Ave
RAPID COVID TESTING
Times Square Testing Site
701 7th Ave
(Between W 47th and W 48th St)
AKA 20 Times Square
9:00 AM – 7:00 PM Daily
Statcare Urgent & Walk-In Medical care
715 9th Ave
900 8th Ave
7:00 AM – 11:00 PM Daily
Mon-Fri: 8:00 AM – 8:00 PM
Sat: 9:00 AM – 6:00 PM
Sun: 10:00 AM – 5:00 PM
Yellow Cab NYC
Should you end up testing positive:
- Follow the CDC guidelines on what to do if you get sick.
- Please follow the guidance of the testing facility, urgent care, or hospital that you visited in order to best protect yourself, as well as the community. The facility at which you test positive will notify the Department of Health if deemed necessary by local guidelines for contact tracing purposes.
- You will not be able to return to the event.
- Email Angela Brown, GM of Events, at email@example.com, to let us know. While we will need to let event participants know that someone onsite tested positive for COVID-19, we will not disclose your name. We will ask attendees to monitor their own symptoms and follow CDC recommendations on what to do if they may have been around a person who had COVID-19
We are consulting with Dr. Joel Selanikio, a physician and former CDC epidemiologist + outbreak investigator, to do our best to ensure the health and safety of our onsite participants and minimize all risks. Dr. Selanikio served as a consultant epidemiologist to the DC Department of Health and to FEMA for the COVID-19 response over 2020-21.
We are also working closely with the local Department of Health to ensure we are following all local requirements and recommendations. We continue to follow all CDC guidelines in addition to those of the local government and venue.
When You’ve Been Fully Vaccinated: https://www.cdc.gov/coronavirus/2019-ncov/vaccines/fully-vaccinated.html
Updated Public Health Recommendations for Fully Vaccinated Individuals (7/28/21): https://www.cdc.gov/coronavirus/2019-ncov/vaccines/fully-vaccinated-guidance.html